Council Work Session

City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Meeting Agenda Monday, September 15, 2014 1:00 PM Council Chambers Council Worksession Council Worksession Meeting Agenda September 15, 2014 1. Call to Order 2. Presentations 2.1 ID#14-409 Service Awards 3. Office of Management and Budget 3.1 8601-14 Amend the City’s fiscal year 2013/14 Operating and Capital Improvement Budgets at third quarter and pass Ordinances 8601-14 and 8602-14 on first reading. 4. Economic Development and Housing 4.1 ID#14-454 Approve the third amendment to the Management Agreement between the City of Clearwater and the Clearwater Regional Chamber of Commerce, Inc. to extend the Agreement for a one-year period, authorize funding in the amount of $50,000 in Fiscal Year 2014-2015 for the operation of the Beach Visitor Information Center (BVIC), and authorize the appropriate officials to execute same. (consent) 4.2 ID#14-460 Approve a one-year Grant Funding Agreement, in the amount of $166,993 between Jolley Trolley Transportation of Clearwater, Inc. and the City of Clearwater for the operation of transportation and trolley service on Clearwater Beach, Island Estates and Sand Key (Beach Route) and the Coastal Route, and authorize the appropriate officials to execute same. (consent) 4.3 ID#14-457 Provide direction regarding the City’s participation in projects applying to the 2014 Cycle of the State of Florida’s Low Income Housing Tax Credit program. (WSO) 5. Human Resources 5.1 ID#14-487 Agree to Equal Employment Opportunity Commission (EEOC) conciliation agreement between Rose Lara and the City of Clearwater and settle the case for $50,000 and authorize the appropriate officials to execute same. (consent) 6. Parks and Recreation 6.1 ID#14-478 Amend Section 22.90 of the City of Clearwater Code of Ordinances, to allow for additional special events alcohol permits in the downtown area of Clearwater between Drew Street and Pierce Street, North and South and between Myrtle Street and the waterfront and allow for metal containers at special events and pass Ordinance 8600-14 on first reading. 7. Police Department City of Clearwater Page 2 Printed on 9/15/2014 Council Worksession Meeting Agenda September 15, 2014 7.1 ID#14-410 Approve the renewal of a Software Support Agreement for the TriTech System, in the amount of $168,862.71 , for a 12-month period beginning October 1, 2014 and ending September 30, 2015 and authorize the appropriate officials to execute same. (consent) 7.2 ID#14-424 Approve an Interlocal Agreement between the Clearwater Community Redevelopment Agency (CRA) and the City of Clearwater to provide CRA funding in Fiscal Year 2014/2015 in the amount of $168,788.10 to underwrite the cost of additional Community Policing Services by the Clearwater Police Department in the East Gateway CRA District, pursuant to the East Gateway Five-Year Action Program for fiscal years 2012-2017. (consent) 7.3 ID#14-426 Approve a contract in the amount of $406,175.40 with the Pinellas County Sheriff’s Office, Largo, Florida for latent fingerprint, crime scene processing, evidence and property storage and Pinellas Juvenile Assessment Center services, during the one-year contract period commencing October 1, 2014 through September 30, 2015 and authorize the appropriate officials to execute same. (consent) 8. Engineering 8.1 ID#8599-14 Amend Section 30.060(4) of the Clearwater Code of Ordinances to provide for the ability to electronically send the Florida Dept. of Highway Safety and Motor Vehicles (DMV) data listing persons or entities with three or more outstanding parking violations and pass Ordinance 8599-14 on first reading. 8.2 ID#14-455 Approve an amendment to Southwest Florida Water Management District (SWFWMD) agreement for the Smallwood Circle Stormwater Improvements Project (N395) extending the contract expiration date to September 30, 2015 and authorize the appropriate officials to execute same. (consent) 8.3 ID#14-461 Approve the vacation of a portion of Brownell Street, a city right-of-way, and pass Ordinance 8592-14 on first reading, (VAC2014-01 Fire Station 45). 8.4 ID#14-468 Approve a Supplemental Work Order to Harvard Jolly, Inc., Architect of Record (AOR), for Threshold Inspections necessary for the construction of Countryside Branch Library (11-0059-LI), in the amount of $10,560 and authorize the appropriate officials to execute same. (consent) 9. Fire Department 9.1 ID#14-351 Approve the Emergency Medical Services ALS First Responder Agreement between Pinellas County and City of Clearwater for a three year term extending until September 30, 2017 and authorize the appropriate officials to execute same. (consent) 10. Planning City of Clearwater Page 3 Printed on 9/15/2014 Council Worksession Meeting Agenda September 15, 2014 10.1 ANX2014-0 Approve the annexation, initial Future Land Use Map designation of 7012 Residential Urban (RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1260 Palm Street (Lot 24, Block A, Cleardun in Section 3, Township 29 South, Range 15 East) and 1283 Palm Street (Knight’s Acres Lots, Lot 17, N. 18.4ft of Lot 18 in Section 3, Township 29 South, Range 15 East) together with the abutting rights-of-way of Palm Street and N. Betty Lane; and pass Ordinances 8581-14, 8582-14 and 8583-14 on first reading. (ANX2014-07012) 10.2 ANX2014-0 Approve the Annexation, Initial Land Use Plan Designation of Industrial 7010 General (IG) and Initial Zoning Atlas Designation of Industrial, Research and Technology (IRT) District for 1710 Calumet Street (Metes and Bounds Tract 34/271 in Section 01, Township 29 South, Range 15 East) along with the ingress/egress easement of Calumet Street; and pass Ordinances 8588-14, 8589-14 and 8590-14 on first reading. (ANX2014-07010) 10.3 ID#14-488 Approve a Development Agreement between Mainstream Partners VIII, LTD (the property owner) and the City of Clearwater, providing for the allocation of 100 units from the Hotel Density Reserve under Beach by Design; adopt Resolution 14-25, and authorize the appropriate officials to execute same. (HDA2013-08006) 10.4 ID#14-489 Approve a Development Agreement between Alanik Properties; Anco Holdings, LLC; Nikana Holdings, LLC (the property owners) and the City of Clearwater, providing for the allocation of 100 units from the Hotel Density Reserve under Beach by Design; adopt Resolution 14-29, and authorize the appropriate officials to execute same. (HDA2014-06004) 10.5 ID#14-503 Approve a second amendment to the first amended and restated Development Agreement between K and P Clearwater Estate, LLC (the property owner) and the City of Clearwater, adopt Resolution 14-30, and authorize the appropriate officials to execute same. (DVA2014-07005) 11. Information Technology 11.1 ID#14-477 Award a contract (Purchase Order) to Verizon Wireless for basic cellular/smart phones and mobile data services for the period of November 1, 2014 through October 31, 2015 in an amount not to exceed $331,600 in accordance with Sec 2.564 (1) (d), Code of Ordinances, under State Contract DMS-1011-008C, and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 4 Printed on 9/15/2014 Council Worksession Meeting Agenda September 15, 2014 11.2 ID#14-479 Award a contract (Purchase Order) to Verizon, Florida, Inc., St. Petersburg, Florida for telephone service including frame relay service, T1’s, credit/collect calls and backup trunks during the period of October 1, 2014 to September 30, 2015 at a cost not to exceed $123,095, in accordance with Sec 2.564 (1) (e) Code of Ordinances, impractical to bid, and authorize the appropriate officials to execute same. (consent) 11.3 ID#14-480 Award a contract (Purchase Order) to Oracle America, Inc., Redwood Shores, California for the period of October 1, 2014 to September 30, 2015 for software maintenance at a cost not to exceed $264,300, in accordance with Sec. 2.564 (1) (b) Code of Ordinances, sole source, and authorize the appropriate officials to execute same. (consent) 11.4 ID#14-481 Award a contract (Purchase Order) to State of Florida, Department of Management Services, Tallahassee, Florida for Suncom long distance service, State AIN Centranet lines and toll free lines during the period of October 1, 2014 to September 30, 2015 at a cost not to exceed $103,565 in accordance with Sec 2.564 (1) (d), Code of Ordinances, under State Contract 730-000-09-1, and authorize the appropriate officials to execute same. (consent) 12. Public Communications 12.1 ID#14-492 2014 National Citizen Survey Results (WSO) 13. Official Records and Legislative Services 13.1 ID#14-412 Appoint Caitlein Jayne Jammo to the Clearwater Housing Authority Board with term to expire September 30, 2018. (consent) 13.2 ID#14-413 Appoint one member to the Environmental Advisory Board with term to expire September 30, 2018. 14. Legal 14.1 ID#14-466 Approve the Release and Termination of restrictions executed by Forrest Garrison as owner upon certain privately owned land located in the NE 1/4 of the SE 1/4, Section 19-29-16 (Far Horizons Mobile Home Park), whose post office address is 18746 U.S. Highway 19 North, which were originally accepted by the Clearwater City Commission on May 20, 1976, and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 5 Printed on 9/15/2014 Council Worksession Meeting Agenda September 15, 2014 14.2 8584-14 Adopt Ordinance 8584-14 on second reading, declaring the millage rate to be 2nd rdg levied for the Fiscal Year beginning October 1, 2014 and ending September 30, 2015, for operating purposes, including the funding of pensions, debt services, and road maintenance for Capital Improvement expenditures at 5.1550 mills. The levy of 5.1550 mills constitutes a 5.92% increase from the rolled back rate of 4.8667 mills. 14.3 8585-14 Adopt Ordinance 8585-14 on second reading, adopting an Operating Budget 2nd rdg for the Fiscal Year beginning October 1, 2014 and ending September 30, 2015, authorizing the City Manager to issue such instructions that are necessary to achieve and accomplish the service programs so authorized; authorizing the City Manager to transfer monies and programs among the departments and activities within any fund as provided by Chapter 2 of the Clearwater Code of Ordinances. 14.4 8586-14 Adopt Ordinance 8586-14 on second reading, adopting the Capital 2nd rdg Improvement Budget for the Fiscal Year beginning October 1, 2014 and ending September 30, 2015, approving the six-year Capital Improvement Program which shall be reevaluated at the beginning of each Fiscal Year; authorizing the City Manager to issue such instructions that are necessary to achieve and accomplish the capital improvements so authorized; authorizing the City Manager to transfer money between projects in the Capital Improvement Program; appropriating available and anticipated resources for the projects identified. 15. City Manager Verbal Reports 16. City Attorney Verbal Reports 17. Council Discussion Item 18. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). 19. Closing Comments by Mayor 20. Adjourn 21. Presentation(s) for Council Meeting 21.1 ID#14-450 Constitution Week Proclamation - Elizabeth Warner of the Daughters of the American Revolution City of Clearwater Page 6 Printed on 9/15/2014 Council Worksession Meeting Agenda September 15, 2014 21.2 ID#14-490 Day of Remembrance for Murder Victims Proclamation - Yolanda Cowart, Springtime Club 21.3 ID#14-491 Safety Review Results for Gulf to Bay Boulevard and Belcher Road - Peter Hsu, FDOT Asst. District Traffic Ops Engineer City of Clearwater Page 7 Printed on 9/15/2014