Council Work Session

City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Work Session Agenda Monday, September 29, 2014 1:00 PM Council Chambers Council Worksession Council Worksession Work Session Agenda September 29, 2014 1. Call to Order 2. Presentations 2.1 ID#14-483 NACWA Silver Awards - East and Northeast Water Reclamation Facilities - Loren Pratt and Jeffrey Borden 3. Human Resources 3.1 ID#14-526 Approve the collective bargaining agreement as negotiated between the City of Clearwater and CWA Local 3179 for Fiscal Years 2014/15, 2015/16, and 2016/17 and authorize the appropriate officials to execute same. (consent) 3.2 8607-14 Amend Chapter 2, Article V, Division 3 of the City of Clearwater Code of Ordinance amending the Employee Pension Plan to comply with Section 401(a)(31)B of the Internal Revenue Code, and pass Ordinance 8607-14 on first reading. 3.3 ID#14-541 Employee Health Center Update (WSO) 3.4 ID#14-534 Authorize the funding of city medical insurance and a contract between the City and Cigna Healthcare for administrative services under a partial self-insured funding arrangement for the period of January 1, 2015 to December 31, 2015 at a total cost not-to-exceed $16.8 million, to be funded through city budgeted funds, payroll deduction of employee premiums, and reserves from the City’s Central Insurance Fund. (consent) 3.5 8612-14 Amend the City of Clearwater Money Purchase Pension Plan Second Restatement to comply with Section 7121 of the IRS Code, codify the amended Second Restatement as Division 6, Chapter 2, Clearwater Code of Ordinances, and pass Ordinance 8612-14 on first reading. 4. Fire Department 4.1 ID#14-365 Approve the Fire Protection Services Agreement between Pinellas County Fire Protection Authority and City of Clearwater for a three-year term beginning October 1, 2014 through September 30, 2017 and authorize the appropriate officials to execute same. (consent) 5. Parks and Recreation 5.1 ID#14-506 Approve a recommendation by the Public Art and Design Board for the commission of a public art installation entitled Accumulate to be installed at Fire Station 45 located at 1140 Court Street, as designed by artist Aaron Stephan for a total cost of $106,950.00 to be funded from the Main Station Fire Construction capital improvement project. (consent) City of Clearwater Page 2 Printed on 9/26/2014 Council Worksession Work Session Agenda September 29, 2014 5.2 ID#14-507 Approve a Maintenance Memorandum of Agreement (MOA) with the State of Florida Department of Transportation for the maintenance of the non-standard 10’ wide concrete sidewalk on the north side of SR 590, NE Coachman Road and authorize the appropriate officials to execute same. (consent) 5.3 ID#14-508 Award a contract (purchase order) to Complete Property Services Inc. (CPS), of Oldsmar Florida Bid 25-13, for $243,099 to perform Phase II of structural caulking and concrete repairs needed throughout Bright House Field stadium. 5.4 ID#14-523 Approve a one-year Agreement with Juvenile Welfare Board (JWB) and the City of Clearwater for funding of youth programs, at a rate of $22.56 per child, per day; approve a first quarter budget amendment of $402,442 into 181-99872, and authorize the appropriate officials to execute same. (consent) 5.5 ID#14-525 Approve increased funding for Special Program Fund Special Events (181-99865) by $275,000 from unappropriated retained earnings to assist in funding City Centennial Celebration Events including a major concert at Coachman Park ($200,000), and a downtown parade with fireworks ($75,000). (consent) 5.6 ID#14-528 Approve Sponsorship Agreement (Agreement) between the City and CBS Radio Stations, Inc. (CBS Radio) for MAXIMA’S Hispanic Heritage Concert (Event) to be held at Coachman Park on October 12, 2014 and authorize the appropriate officials to execute same. (consent) 5.7 ID#14-531 Award a contract (purchase order) to TS Sports of Dallas, TX, Bid 14-0030-PR for the construction and installation of a new video and scoreboard for Bright House Field which includes a 10% contingency, for $680,484; and transfer $776,214 to Bright House Field Repairs (CIP315-93640) from unappropriated retained earnings to complete the funding for this project and authorize the appropriate officials to execute same. (consent) 5.8 ID#14-429 Approve Request for Proposal 35-14 (RFP) rankings for the operation and maintenance of the Barefoot Beach House located at 332 S. Gulfview Blvd. and allow staff to negotiate a lease agreement with Fields, Inc. of Clearwater, Florida, for a term of five years with one renewable term of five years. 6. Police Department 6.1 ID#14-493 Approve a Prisoner Transport Interlocal Agreement between the City of Clearwater and the Pinellas County Sheriff’s Office to commence October 1, 2014 and remain in full force and effect unless terminated in writing by either party and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 3 Printed on 9/26/2014 Council Worksession Work Session Agenda September 29, 2014 6.2 ID#14-522 Approve a lease agreement between the InterCultural Advocacy Institute, Inc. and the City of Clearwater for the premises located at 612 Franklin Street, Clearwater, Florida, for a period November 1, 2014 through October 31, 2017, and authorize the appropriate officials to execute same. (consent) 7. Engineering 7.1 ID#14-353 Award a construction contract to B.L. Smith Electric, Inc. of Dundee, Florida, for the East Water Reclamation Facility Generator and Marshall Street Water Reclamation Facility Lab Electrical Improvements Project (11-0025-UT) in the amount of $1,527,457.00, which is the lowest responsible bid received in accordance with the plans and specifications, and authorize the appropriate officials to execute same. (consent) 7.2 ID#14-467 Approve the Utility Work by Highway Contractor Agreement with the State of Florida Department of Transportation (FDOT) for the relocation and modification of several city facilities in the amount of $294,705 under S.R. 590 From West of Marilyn Street to East of Audrey Drive; adopt Resolution 14-31, and authorize the appropriate officials to execute same. 7.3 ID#14-510 Approve an Engineer of Record (EOR) work order to Leggette, Brashears and Graham (LBG) of Tampa, Florida, in the amount of $155,736 for project related services permitting a Class I deep injection well for disposal of Reverse Osmosis Plant by-product and authorize the appropriate officials to execute same. (consent) 8. Gas System 8.1 8591-14 Approve changes to the Clearwater Gas System utility rates to become effective for all gas bills and services rendered on or after November 1, 2014, and pass Ordinance 8591-14 on first reading. 9. Library 9.1 ID#14-427 Blanket Purchase Orders for Baker and Taylor, Ingram Library Services and Midwest Tape for the acquisition of library books and audiovisual materials for the contract period of October 1, 2014 through September 30, 2015, and authorize the appropriate officials to execute same. (consent) 10. Planning City of Clearwater Page 4 Printed on 9/26/2014 Council Worksession Work Session Agenda September 29, 2014 10.1 ID#14-504 Provide direction on the proposed Development Agreement between Decade Sea Captain LLC. (the property owner) and the City of Clearwater, providing for the allocation of 66 units from the Hotel Density Reserve established in Beach by Design and confirm a second public hearing in City Council Chambers before City Council on October 15, 2014 at 6:00 p.m., or as soon thereafter as may be heard. (HDA2014-07004 - 40 Devon Drive) 10.2 8587-14 Approve the Interlocal Service Boundary Agreement between the City of Clearwater, Florida and Pinellas County which would allow voluntary annexations of non-contiguous properties within Type A enclaves and pass Ordinance 8587-14 on first reading. 11. Information Technology 11.1 ID#14-520 Award a contract (purchase order) to lease desktop and laptop computers for three years from Hewlett-Packard Financial Services Company, Murray Hill, NJ for an amount not to exceed $1,125,000 in accordance with Sec. 2.564(1)(d) Code of Ordinances, under State Contract 250-WSCA-10-ACS; and authorize the appropriate officials to execute same. (consent) 12. Official Records and Legislative Services 12.1 ID#14-518 Appoint a member to the Community Development Board to fill the remainder of an unexpired term through February 28, 2017. 12.2 ID#14-540 Appoint one member to the Environmental Advisory Board to fill the remainder of an unexpired term through September 30, 2017. 13. Legal 13.1 8581-14 Adopt Ordinance 8581-14 on second reading, annexing certain real property whose post office addresses are 1260 Palm Street and 1283 Palm Street, together with all abutting right-of-way of Palm Street and Betty Lane, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. 13.2 8582-14 Adopt Ordinance 8582-14 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office addresses are 1260 Palm Street and 1283 Palm Street, together with all abutting right-of-way of Palm Street and Betty Lane, upon annexation into the City of Clearwater, as Residential Urban (RU). City of Clearwater Page 5 Printed on 9/26/2014 Council Worksession Work Session Agenda September 29, 2014 13.3 8583-14 Adopt Ordinance 8583-14 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office addresses are 1260 Palm Street and 1283 Palm Street, together with all abutting right-of-way of Palm Street and Betty Lane, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). 13.4 8588-14 Adopt Ordinance 8588-14 on second reading, annexing certain real property whose post office address is 1710 Calumet Street, Clearwater, Florida 33765, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. 13.5 8589-14 Adopt Ordinance 8589-14 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 1710 Calumet Street, Clearwater, Florida 33765, upon annexation into the City of Clearwater, as Industrial General (IG). 13.6 8590-14 Adopt Ordinance 8590-14 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 1710 Calumet Street, Clearwater, Florida 33765, upon annexation into the City of Clearwater, as Industrial Research and Technology (IRT). 13.7 8592-14 Adopt Ordinance 8592-14 on second reading, approving the vacation of a portion of Brownell Street, a city right-of-way. (VAC2014-01 Fire Station 45) 13.8 ID#8599-14 Adopt Ordinance 8599-14 on second reading, amending Section 30.060(4) of the Clearwater Code of Ordinances to provide for the ability to electronically send the Florida Dept. of Highway Safety and Motor Vehicles (DMV) data listing persons or entities with three or more outstanding parking violations. 13.9 8600-14 Adopt Ordinance 8600-14 on second reading, amending Section 22.90 of the City of Clearwater Code of Ordinances, to allow for additional special events alcohol permits in the downtown area of Clearwater between Drew Street and Pierce Street, North and South and between Myrtle Street and the waterfront and allow for metal containers at special events. 13.1 8601-14 Adopt Ordinance 8601-14 on second reading, amending the Operating 0 2nd rdg Budget for the Fiscal Year ending September 30, 2014 to reflect increases and decreases in revenue and expenditures for the General Fund, Special Development Fund, Special Program Fund, Water and Sewer Fund, Stormwater Fund, Solid Waste Fund, Recycling Fund, Gas Fund, Airpark Fund, Parking Fund, General Services Fund, and Garage Fund. City of Clearwater Page 6 Printed on 9/26/2014 Council Worksession Work Session Agenda September 29, 2014 13.1 8602-14 Adopt Ordinance 8602-14 on second reading, amending the Capital 1 Improvement Budget for the Fiscal Year ending September 30, 2014, to reflect a net increase of $2,095,802. 14. City Manager Verbal Reports 14.1 ID#14-533 Status Update on the ULI Report 15. City Attorney Verbal Reports 15.1 ID#14-516 Schedule a presentation regarding the proposed amendment to the Constitution of the State of Florida to allow medical marijuana and the implications for local government. 16. Council Discussion Item 16.1 ID#14-558 Pooper Scooper Ordinance - Mayor Cretekos 17. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). 18. Closing Comments by Mayor 19. Adjourn 20. Presentation(s) for Council Meeting 20.1 ID#14-512 Domestic Violence Awareness Month Proclamation - Caitlin Higgins-Joy from RCS; Meaghan Harris, CASA Peacemaker 20.2 ID#14-513 Fire Prevention Week Proclamation - Fire Marshal Steve Strong 20.3 ID#14-514 Florida Manufacturing Day Proclamation 20.4 ID#14-519 Public Natural Gas Week Proclamation - Chuck Warrington, Clearwater Gas System Managing Director 20.5 ID#14-530 World Homeless Day Proclamation - Ekaterini Gerakios-Siren, Economic Development 20.6 ID#14-539 Pinellas County Schools Mentoring Program - Lee Demorris, Communications Coordinator City of Clearwater Page 7 Printed on 9/26/2014