Council Work Session

City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Work Session Agenda Monday, May 18, 2015 1:00 PM Council Chambers Council Work Session Council Work Session Work Session Agenda May 18, 2015 1. Call to Order 2. Presentations 2.1 ID#15-1208 Service Awards - May 2.2 ID#15-1293 Tampa Bay Regional Planning Council - Future of the Region Award 3. Economic Development and Housing 3.1 ID#15-1297 Update on the city’s homeless initiative for Fiscal Year 2013-2014 and provide direction as to the funding levels for Fiscal Year 2015-2016. 4. Gas System 4.1 ID#15-1266 Approve the contract (blanket purchase order) in the annual amount of $475,000.00 to General Utilities Pipe Supply for the purchase of Steel Pipe and Fittings for the period June 1, 2015 through May 31, 2016; award a contract (blanket purchase order) in the annual amount of $685,000.00 to General Utilities Pipe Supply for the purchase of Polyethylene Pipe and Fittings, for the period June 1, 2015 through May 31, 2016, including two one-year renewal terms for each; and authorize the appropriate officials to execute same. (consent) 5. Parks and Recreation 5.1 ID#15-1264 Approve a contract (blanket purchase order) for catering services, including the purchase of labor, materials, food and equipment to perform catering services, for various concerts, meetings and special events held throughout the year to Orange Blossom Catering of St. Petersburg, FL, in the annual amount of $65,000 (Invitation to Bid 28-15), with two one-year renewal terms at the City's option, and authorize the appropriate officials to execute same. (consent) 5.2 ID#15-1271 Approve contracts (blanket purchase orders) for palm trimming with Luke Brothers Inc. of Holiday, FL, in the annual amount of $160,000 (Bid 24-14 and 25-14) and Tree One of Clearwater, FL, in the annual amount of $57,000 (Bid 23-14) and one-year renewal term at the City's option and authorize the appropriate officials to execute same. (consent) 5.3 ID#15-1322 Approve increasing the Blanket Purchase Order (BPO123388) to Ruth Eckerd Hall, Inc. (REH) by $500,000, from $419,400 to $919,400, to reimburse REH for concert series entertainment in Coachman Park. (consent) 6. Police Department City of Clearwater Page 2 Printed on 5/15/2015 Council Work Session Work Session Agenda May 18, 2015 6.1 ID#15-1321 Provide direction on the Traffic Safety Improvement Program regarding the renewal or termination of the contractual agreement between the City of Clearwater and REDFLEX Traffic Systems, Inc., which is set to automatically renew on July 31, 2015 for a two-year period. 7. Engineering 7.1 ID#15-1265 Approve a Supplemental Work Order to Engineer of Record (EOR) Kisinger Campo and Associates in the amount of $126,140.00 for Construction Engineering Inspection (CEI) services of Island Estates Bridge Replacements Project (13-0004-EN) and authorize the appropriate officials to execute same. (consent) 7.2 ID#15-1276 Award a construction contract to Dallas 1 Construction and Development, Florida, in the amount of $3,048,809.50 for CR 193, Grove Circle and Belcher Area Sanitary Extension Project 13-0049-UT, which is the lowest responsible bid received in accordance with the plans and specifications for this project; approve a Supplemental Work Order to Engineer-of-Record (EOR) King Engineering Associates, Inc., in the amount of $397,236.00 for Construction Engineering and Inspection (CEI) Services and authorize the appropriate officials to execute same. (consent) 7.3 ID#15-1281 Approve a time extension of 166 days to Wharton Smith for the construction of Northeast WRF Screw Lift Station Upgrades (12-0017-UT), approve Engineer of Record (EOR) Supplemental 2 Work Order to Jones Edmunds and Associates, Inc. in the amount of $15,000 for additional construction engineering and inspection services (CEI), and authorize the appropriate officials to execute same. (consent) 7.4 ID#15-1284 Approve two supplemental work orders to Engineer of Record (EOR) McKim and Creed for the Marshall Street WRF Control Room and Northeast WRF Sand Filter Area PLC Upgrades Project (14-0032-UT) in the amount of $103,132, and authorize the appropriate officials to execute same. (consent) 7.5 ID#15-1285 Award a construction contract to S and S Directional Boring and Cable Contractors, Inc., of Seffner, Florida, in the amount of $1,122,561.00 for 2014 Resident Initiated Reclaimed Water Distribution Project 13-0052-UT, which is the lowest responsible bid received in accordance with the plans and specifications for this project; approve Supplemental 1 Work Order to Engineer-of-Record (EOR) URS Corporation, in the amount of $28,990.00, to provide Construction Engineering Services (CEI), and authorize the appropriate officials to execute same. (consent) 8. Planning City of Clearwater Page 3 Printed on 5/15/2015 Council Work Session Work Session Agenda May 18, 2015 8.1 ANX2015-0 Approve the annexation, initial Future Land Use Map designation of 3007 Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1701 Evans Drive; and pass Ordinances 8708-15, 8709-15 and 8710-15 on first reading. (ANX2015-03007) 8.2 ANX2015-0 Approve the annexation, initial Future Land Use Map designation of 3008 Residential Urban (RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1220 Aloha Lane, 1273 Union Street, 1276 and 1280 Bertland Way, 1908 Macomber Avenue, and 1297 North Betty Lane; and pass Ordinances 8711-15, 8712-15 and 8713-15 on first reading. (ANX2015-03008) 8.3 ANX2015-0 Approve the annexation, initial Future Land Use Map designation of 3006 Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 2125 and 2131 Burnice Drive; and pass Ordinances 8705-15, 8706-15 and 8707-15 on first reading. (ANX2015-03006) 8.4 ID#15-1288 Approve amendments to the Clearwater Community Development Code regarding numerous provisions, including: adding Environmental Park as permitted use; adding a footnote pertaining to non-residential off-street parking in the LMDR, MDR and T Districts; modifying the flexibility criteria for brewpubs and microbreweries; increasing the maximum height for a fence/wall in front of a principal structure; modifying the off-street loading provisions; adding an exception for the provision of ADA compliant parking; clarifying the awnings with signage may be externally illuminated; modifying the responsibility and means of conveyance for public notice on development applications; clarifying tree removal permit requirements; providing an exception for nonconforming structures used for affordable housing; modifying the fine commencement date for repeat violations; providing for and modifying various definitions; and modifying the Code of Ordinances to clarify the enforcement of civil infractions, and delete a prohibition on gun sales as a home occupation; and pass Ordinance 8715-15 on first reading. (TA2015-00001) 9. Information Technology 9.1 ID#15-1303 Approve a contract (blanket purchase order) in the amount of $1,465,210, awarding bid 39-15 to Precision Contracting Services, Inc., for the installation of new, and maintenance of existing, conduit and fiber optic cabling for the period of June 1, 2015 through May 30, 2018, and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 4 Printed on 5/15/2015 Council Work Session Work Session Agenda May 18, 2015 9.2 ID#15-1304 Approve a contract (standard purchase order) with Extensys Inc., Oldsmar, FL in the amount of $186,508 for the purchase of Dell-Compellent data storage parts and software authorize lease purchase under the City’s Master Lease Purchase Agreement, or internal financing via an interfund loan from the Capital Improvement Fund, whichever is deemed to be in the City’s best interest; and authorize the appropriate officials to execute same. (consent) 9.3 ID#15-1305 Approve a contract (blanket purchase order) in the amount of $146,041.50 to award Request for Proposals (RFP) 22-15 to Vision Internet, Inc., Santa Monica, CA, for website redesign and hosting services, and authorize the appropriate officials to execute same. (consent) 10. Marine & Aviation 10.1 ID#15-1280 Approve the Supplemental Joint Participation Agreement (JPA) Number 1 between the City of Clearwater and the State of Florida Department of Transportation (FDOT) amending contract ARB48 to increase the total cost of the project to $625,000.00, increasing FDOT participation by $100,000.00, authorize the appropriate officials to execute same, and adopt Resolution 15-14. 11. Solid Waste 11.1 iD#15-1291 Award a contract (Purchase Order) for $145,822.00 to Waters International Trucks located in Meridian, MS for the purchase of a 2016 Peterbilt 337 Chassis with Maintainer Body H10034TT-2-120 for Public Utilities Replacement Vehicle, in accordance with 2.564(1)(d), Code of Ordinances-Other Governmental Bid; authorize lease purchase under the City’s Master Lease Purchase Agreement, or internal financing via an interfund loan from the Capital Improvement Fund, whichever is deemed to be in the City’s best interest; and authorize the appropriate officials to execute same. (consent) 12. Legal 12.1 8728-15 Adopt Ordinance 8728-15 on second reading, vacating that certain 2nd rdg portion of the five foot Public Utility Easement located on the Westerly rear lot line of Lot 7, Block 70, and described in the plat titled “Mandalay Sub” as recorded in Plat Book 14, Page 35, of the public records of Pinellas County, Florida. 13. City Manager Verbal Reports 14. City Attorney Verbal Reports City of Clearwater Page 5 Printed on 5/15/2015 Council Work Session Work Session Agenda May 18, 2015 15. Council Discussion Item 16. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). 17. Closing Comments by Mayor 18. Adjourn 19. Presentation(s) for Council Meeting 19.1 ID#15-1219 Poppy Days Proclamation 19.2 ID#15-1294 Swim Across America Day Proclamation - Rob Shapiro, Swim Across America event coordinator 19.3 ID#15-1295 Clearwater Police Volunteers Presentation 19.4 ID#15-1296 EMS Week Proclamation 19.5 ID#15-1301 Homeownership Proclamation City of Clearwater Page 6 Printed on 5/15/2015