Council Work Session

City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Work Session Agenda Monday, August 31, 2015 1:00 PM Council Chambers Council Work Session Council Work Session Work Session Agenda August 31, 2015 1. Call to Order 2. Presentations 3. Office of Management and Budget 3.1 8766-15 Set final millage rate of 5.1550 mills for fiscal year 2015/16 against non-exempt real and personal property within the City of Clearwater and pass Ordinance 8766-15 on first reading. 3.2 8767-15 Approve the City of Clearwater Annual Operating Budget for the 2015/16 fiscal year and pass Ordinance 8767-15 on first reading. 3.3 8768-15 Adopt the Fiscal Year 2015/16 Annual Capital Improvement Budget and establish a six-year plan for the Capital Improvement Program (CIP) and pass Ordinance 8768-15 on first reading. 3.4 ID#15-1627 Approve the recommended Penny for Pinellas project list, as revised for Fiscal Years 2015/16 through 2019/20. 4. Economic Development and Housing 4.1 ID#15-1604 Approve a placement agreement with Fallbrook Credit Finance, LLC to broker the sale and transfer of ownership of the City of Clearwater’s Voluntary Cleanup Tax Credits (VCTC) certificates, approve an Agreement of Sale and Assignment of Florida Voluntary Cleanup Tax Credits for the sale and transfer of ownership of the VCTC certificates to a potential purchaser, and authorize the appropriate officials to execute same. (consent) 4.2 ID#15-1607 Approve State Housing Initiatives Partnership (SHIP Program) annual reports for fiscal years 2012-2013, 2013-2014 and 2014-2015. 5. Finance 5.1 ID#15-1603 Approve the purchase of excess liability, excess workers compensation, and numerous specialty insurance policies from October 1, 2015 through September 30, 2016 at an amount not to exceed $720,000, and authorize the appropriate officials to execute same. (consent) 6. Gas System City of Clearwater Page 2 Printed on 8/28/2015 Council Work Session Work Session Agenda August 31, 2015 6.1 ID#15-1551 Approve the Purchase Contract for the city purchase of former railroad right-of-way that bifurcates the Gas Administrative Complex at 400 North Myrtle Ave and 700 Jones St, Clearwater, with an estimated purchase price of $204,000 and total expenditures not to exceed $232,125 including survey services, closing costs and other ancillary expenses, together with all other instruments required for closing; approve the CSX Transportation. Inc. Temporary Right-of-Entry Agreement; and authorize the appropriate officials to execute same. (consent) 6.2 ID#15-1608 Approve a Consulting Services Agreement and Purchase Order with Black and Veatch Corporation, in the amount of $350,000, for the period September 8, 2015 through August 30, 2020, for an independent audit of Clearwater Gas System’s utility operations and authorize the appropriate officials to execute same. (consent) 7. Police Department 7.1 ID#15-1542 Approve acceptance of Department of Justice, Bureau of Justice Assistance (DOJ/BJA) Edward Byrne Memorial Justice Assistance Grant application in the amount of $49,118, for purchase of Taser units and authorize the appropriate officials to execute same. (consent) 7.2 ID#15-1566 Approve a contract (purchase order) in the amount of $420,199.20 with the Pinellas County Sheriff’s Office, Largo, Florida for latent fingerprint, crime scene processing, evidence and property storage and Pinellas Juvenile Assessment Center services, during the one-year contract period commencing October 1, 2015 through September 30, 2016, and authorize the appropriate officials to execute same. (consent) 7.3 ID#15-1596 Approve an Interlocal Agreement between the Clearwater Community Redevelopment Agency (CRA) and the City of Clearwater to provide CRA funding in Fiscal Year 2015-2016 in the amount of $166,596.78 to underwrite the cost of additional Community Policing services by the Clearwater Police Department in the East Gateway CRA District, pursuant to the East Gateway Five-Year Action Program for fiscal years 2012-2017, and authorize the appropriate officials to execute same. (consent) 8. Engineering 8.1 ID#15-1601 Accept a Drainage Easement conveyed by Instrument Transformers, LLC over a portion of property located at 1907 Calumet Drive, Clearwater. (consent) City of Clearwater Page 3 Printed on 8/28/2015 Council Work Session Work Session Agenda August 31, 2015 8.2 15-20 Approve two Subordination of City Utility Interests agreements, subordinating city easements in favor of the State of Florida Department of Transportation; authorize the appropriate officials to execute same, and adopt Resolution 15-20. 8.3 ID#15-1597 Award a construction contract to Central Florida Contractors, Inc. of Seminole, Florida for the 2015 Sidewalk Construction Project (14-0044-EN) in the amount of $237,644.11, and authorize the appropriate officials to execute same. (consent) 8.4 ID#15-1618 Adopt a City Council Policy regarding Brick Streets. (consent) 9. Planning 9.1 Resolution Authorize an agreement between the City of Clearwater and the Florida 15-21 Department of Economic Opportunity to serve as a pilot community to receive complimentary technical assistance in the creation of a coastal vulnerability assessment and adaptation plan, authorize the appropriate officials to execute same and adopt Resolution 15-21. 10. Marine & Aviation 10.1 ID#15-1571 Authorize the City Manager or designee to negotiate a Lease Agreement with top-ranked firm, Clearwater Beach Seafood, Inc., in response to RFP 20-15 (RFP), to demolish the existing structure located at 37 Causeway Boulevard and construct and operate a new restaurant for a term not to exceed thirty years; approve the Second Amendment to Lease Agreement (current lease agreement) with Clearwater Beach Seafood, Inc. and authorize the appropriate officials to execute same. (consent) 11. Information Technology 11.1 ID#15-1632 Approve a contract (purchase order) in the amount of $168,000 to TSO Mobile, Inc., Miami, FL for vehicle GPS tracking devices and software services; approve an increase of $54,000 in Purchase Order BR510269, and authorize the appropriate officials to execute same. (consent) 12. Customer Service City of Clearwater Page 4 Printed on 8/28/2015 Council Work Session Work Session Agenda August 31, 2015 12.1 ID#15-1565 Approve a continuing contract (Blanket Purchase Order) in the amount of $101,490 for Fiscal Year 2016 with Cayenta, a division of N. Harris Computer Corporation, for support and maintenance related to the Utility Management System, four option years with a maximum 2% increase annually, to extend the term of the agreement through September 30, 2020 at the City's discretion; approve $25, 000 blanket purchase order for Consulting Services from Cayenta, a division of N. Harris Computer Corporation, for support efforts in finding efficiencies to streamline business processes during Fiscal Year 2016; and authorize the appropriate officials to execute same. (consent) 13. Solid Waste 13.1 ID#15-1599 Approve an amendment to the Private-Public Partnership Service and Access Agreement between the City of Clearwater and Harris Corporation, and authorize the appropriate officials to execute same. (consent) 14. Official Records and Legislative Services 14.1 ID#15-1587 Appoint an alternate member to the Community Development Board to fill the remainder of an unexpired term through April 30, 2018. 14.2 ID#15-1619 Appoint Desaray Dilday to the Sister Cities Advisory Board as the youth member to fill the remainder of an unexpired term through December 31, 2016. (consent) 15. Legal 15.1 8750-15 Adopt Ordinance 8750-15 on second reading, annexing certain real property whose post office addresses are 1219 Aloha Lane, 1245 Palm Street, and 1223 Union Street, all in Clearwater, Florida 33755, together with certain abutting right-of-way of Union Street, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. 15.2 8751-15 Adopt Ordinance 8751-15 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office addresses are 1219 Aloha Lane, 1245 Palm Street, and 1223 Union Street, all in Clearwater, Florida 33755, upon annexation into the City of Clearwater as Residential Urban (RU). 15.3 8752-15 Adopt Ordinance 8752-15 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office addresses are 1219 Aloha Lane, 1245 Palm Street, and 1223 Union Street, all in Clearwater, Florida 33755, upon annexation into the City of Clearwater as Low Medium Density Residential (LMDR). City of Clearwater Page 5 Printed on 8/28/2015 Council Work Session Work Session Agenda August 31, 2015 15.4 8753-15 Adopt Ordinance 8753-15 on second reading, annexing certain real property whose post office addresses are 2101 Burnice Drive and 2155 Burnice Drive, all in Clearwater, Florida 33764, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. 15.5 8754-15 Adopt Ordinance 8754-15 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office addresses are 2101 Burnice Drive and 2155 Burnice Drive, all in Clearwater, Florida 33764, upon annexation into the City of Clearwater as Residential Low (RL). 15.6 8755-15 Adopt Ordinance 8755-15 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office addresses are 2101 Burnice Drive and 2155 Burnice Drive, all in Clearwater, Florida 33764, upon annexation into the City of Clearwater as Low Medium Density Residential (LMDR). 15.7 ID#15-1559 Adopt Ordinance 8765-15 on second reading, amending the Clearwater Code of Ordinances, Appendix A, Schedule of Fees, Rates and Charges, Section (3)(E) Stormwater Management Utility Rates. 16. City Manager Verbal Reports 17. City Attorney Verbal Reports 18. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). 19. Closing Comments by Mayor 20. Adjourn 21. Presentation(s) for Council Meeting 21.1 ID#15-1624 Clearwater Fire and Rescue Department Fire Fighter Appreciation Month Proclamation 21.2 ID#15-1637 End of Session Report - Senator Jack Latvala City of Clearwater Page 6 Printed on 8/28/2015