Council Work Session

City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Work Session Agenda Monday, November 2, 2015 1:00 PM Council Chambers Council Work Session Council Work Session Work Session Agenda November 2, 2015 1. Call to Order 2. Presentations 2.1 ID#15-1813 Police Officer Oaths 3. Finance 3.1 ID#15-1797 Approve the liability claim of Jim Zimmerman for payment not to exceed $65,000.00 and authorize the appropriate officials to execute same. (consent) 4. Gas System 4.1 ID#15-1833 Approve the City of Belleair Bluffs Annual General Right of Way Permit for the period November 1, 2015 through October 31, 2016 and authorize the appropriate officials to execute same. (consent) 5. Human Resources 5.1 ID#15-1832 Approve the contract between the City of Clearwater and Cigna Onsite Health, LLC to provide onsite health clinic services to employees, family members, and retirees who are covered by the City of Clearwater and the City of Dunedin health insurance plans, and authorize the appropriate officials to execute same. (consent) 6. Parks and Recreation 6.1 ID#15-1809 Approve contract (blanket purchase order) for electrical services to MCS of Tampa, Inc., in the annual amount of $150,000 (Invitation to Bid 59-15), and two one-year renewal terms at the City's option, and authorize the appropriate officials to execute same. (consent) 6.2 ID#15-1810 Approve a contract (blanket purchase order) for special event rental equipment to Elite Event and Rentals, in the annual amount of $75,000 (Invitation to Bid 68-15), and two one-year renewal terms at the City's option, and authorize the appropriate officials to execute same. (consent) 6.3 ID#15-1811 Approve a Partnership and Funding Agreement (agreement) between the City of Clearwater and the Tampa Bay Veterans Alliance (TBVA) for the purpose of funding and constructing a Veterans War Memorial at Crest Lake Park and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 2 Printed on 11/2/2015 Council Work Session Work Session Agenda November 2, 2015 6.4 ID#15-1837 Approve a three-year Agreement between the American Red Cross and the City of Clearwater to provide training in first aid care, emergency response, swim instruction and lifeguarding for City employees and members of the public and authorize the appropriate officials to execute same. (consent) 7. Police Department 7.1 ID#15-1804 Approve an agreement between the City of Clearwater and the School Board of Pinellas County, Florida providing for the continuation of the School Resource Officer program at Clearwater High School, Countryside High School and Oak Grove Middle School for a one-year period commencing July 1, 2015 through June 30, 2016, and authorize the appropriate officials to execute same. (consent) 7.2 ID#15-1808 Approve acceptance of Florida Department of Transportation (FDOT) High Visibility Enforcement (HVE) for Pedestrian and Bicycle Safety Grant Award in the amount of $29,943.38 for police overtime and related fringe benefits and authorize the appropriate officials to execute same. (consent) 8. Fire Department 8.1 ID#15-1805 Award a contract (purchase order) to Fisher Scientific, Atlanta, Georgia, in an amount not to exceed $734,400 for the purchase of self-contained breathing apparatus (SCBA), authorize lease purchase under the City’s Master Lease Purchase Agreement, or internal financing via an inter-fund loan from the Capital Improvement Fund, whichever is deemed to be in the City’s best interest; in accordance with Sec. 2.564(1)(d), Code of Ordinances-Other governmental bid, and authorize the appropriate officials to execute same. (consent) 9. Planning 9.1 DVA2004-0 Provide direction regarding a request for termination of a Development 0004A Agreement between 25 Countryside West, LLC, (property owner), and the City of Clearwater as well as a termination of the associated Declaration of Restrictive Covenants. (WSO) 9.2 ID#15-1812 Increase the current blanket purchase orders (contracts) for Inspection and Plan Review Services, to a revised cumulative total annual amount for Inspection and Plan Review Services, as required by the Planning and Development Department, and authorize the appropriate officials to execute same. (consent) 10. Engineering City of Clearwater Page 3 Printed on 11/2/2015 Council Work Session Work Session Agenda November 2, 2015 10.1 8776-15(2) Approve the request from 200 Garden, LLC to vacate the alley located within the 200-block between North Fort Harrison Avenue and North Garden Avenue; and pass Ordinance 8776-15 on first reading. (VAC2015-07) 11. Information Technology 11.1 ID#15-1831 Approve a contract (blanket purchase order) in the amount of $122,644.00 and award Request for Proposal (RFP) 55-15 to SoftResources, Inc., Kirkland, WA, for needs assessment and software evaluation consulting services, and authorize the appropriate officials to execute same. (consent) 12. Public Utilities 12.1 ID#15-1784 Approve an annual blanket purchase order (contract) to Brenntag Mid-South, Inc. (Brenntag) of Henderson, KY, in the annual amount of $100,000, with an option for two one-year term extensions, for the purchase of 50% Sodium Hydroxide not to exceed $300,000, and authorize the appropriate officials to execute same. (consent) 12.2 ID#15-1785 Approve an annual blanket purchase order (contract) to Univar USA, Inc. (Univar) of Tampa, FL, in the annual amount of $50,000, with an option for two one-year term extensions, for the purchase of 19% Aqua Ammonia not to exceed $150,000, and authorize the appropriate officials to execute same. (consent) 13. Solid Waste 13.1 ID#15-1793 Award a contract (Purchase Order) for $262,950.00 to Environmental Products of Florida for one 2016 Elgin Broom Bear Sweeper for Stormwater Vehicle Replacement in accordance with the Florida Sheriff’s Contract 15-13-0904, 2.564(1)(d), Code of Ordinances-Other Governmental Bid; authorize lease purchase under the City’s Master Lease Purchase Agreement, or internal financing via an interfund loan from the Capital Improvement Fund, whichever is deemed to be in the City’s best interest; and authorize the appropriate officials to execute same. (consent) 13.2 ID#15-1820 Award a contract (Purchase Order) for $200,178.98 to Trekker Tractor of Tampa, FL for one 2016 Case 821F Wheel Loader for Parks and Recreation Vehicle Replacement in accordance with the Florida Sheriff’s Contract 15-13-0904, 2.564(1)(d), Code of Ordinances-Other Governmental Bid; authorize lease purchase under the City’s Master Lease Purchase Agreement, or internal financing via an interfund loan from the Capital Improvement Fund, whichever is deemed to be in the City’s best interest; and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 4 Printed on 11/2/2015 Council Work Session Work Session Agenda November 2, 2015 13.3 ID#15-1834 Award a contract (Purchase Order) in the amount of $514,395.00 to Don Reid Ford, Inc. of Orlando, FL for the purchase of sixteen 2016 Ford Police Interceptor Utility Vehicles and one Ford Police Interceptor Sedan for Police Department’s Replacement Vehicles, in accordance with the Florida Sheriff’s Contract 15-23-0904, 2.564(1)(d), Code of Ordinances-Other Governmental Bid; authorize lease purchase under the City’s Master Lease Purchase Agreement, or internal financing via an interfund loan from the Capital Improvement Fund, whichever is deemed to be in the City’s best interest; and authorize the appropriate officials to execute same. (consent) 13.4 ID#15-1836 Approve a Contract (Blanket Purchase Order) to Wingfoot Commercial Tire of Clearwater, FL for an amount not to exceed $550,000 for the purchase of Goodyear tires for city-motorized equipment for the period of September 1, 2015 through August 31, 2016, increase current Contract (BPO510791) in the amount of $60,000, and authorize the appropriate officials to execute same. (consent) 14. Official Records and Legislative Services 14.1 ID#15-1814 Approve 2016 City Council Meeting Schedule. (consent) 14.2 ID#15-1769 Appoint two members to the Municipal Code Enforcement Board with terms to expire October 31, 2018. 15. Legal 15.1 8771-15 Adopt Ordinance 8771-15 on second reading, annexing certain real properties whose post office addresses are 2147, 2167 and 2173 Burnice Drive and 2118 Pleasant Parkway into the corporate limits of the city and redefining the boundary lines of the city to include said addition. 15.2 8772-15 Adopt Ordinance 8772-15 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real properties whose post office addresses are 2147, 2167 and 2173 Burnice Drive and 2118 Pleasant Parkway, upon annexation into the City of Clearwater as Residential Low (RL). 15.3 8773-15 Adopt Ordinance 8773-15 on second reading, amending the Zoning Atlas of the city by zoning certain real properties whose post office addresses are 2147, 2167 and 2173 Burnice Drive and 2118 Pleasant Parkway, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). 15.4 ID#15-1835 Review Charter Review Committee’s recommended changes and provide direction on proposed ordinances prior to public hearings of ordinances. City of Clearwater Page 5 Printed on 11/2/2015 Council Work Session Work Session Agenda November 2, 2015 16. City Manager Verbal Reports 17. City Attorney Verbal Reports 18. Council Discussion Item 18.1 ID#15-1698 Council Priorities Bucket List Items for 2015-2016 and 2016-2017 - Councilmember Jonson 18.2 ID#15-1803 Discussion of salary increases for City Manager and City Attorney. 19. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). 20. Closing Comments by Mayor 21. Adjourn 22. Presentation(s) for Council Meeting 22.1 ID#15-1842 Nagano Teacher Exchange - Felicia Donnelly, Parks & Recreation 22.2 ID#15-1818 Poppy Days Proclamation 22.3 ID#15-1819 Suncoast Jazz Classic Weekend Proclamation - Joan Dragon, Suncoast Jazz Classic Director 22.4 ID#15-1817 Hispanic Heritage Concert - Nio Encendio, Maxima 92.5 Program Director 22.5 ID#15-1816 Clearwater Housing Authority City of Clearwater Page 6 Printed on 11/2/2015