Council Work Session

City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Work Session Agenda Monday, September 12, 2016 1:00 PM Council Chambers Council Work Session Council Work Session Work Session Agenda September 12, 2016 1. Call to Order 2. Presentations 2.1 ID#16-2738 September Service Awards 3. Office of Management and Budget 3.1 8943-16 & Amend the City’s fiscal year 2015/16 Operating and Capital 8944-16 Improvement Budgets at third quarter and pass Ordinances 8943-16 and 8944-16 on first reading. 3.2 8945-16 Set final millage rate of 5.1550 mills for fiscal year 2016/17 against non-exempt real and personal property within the City of Clearwater and pass Ordinance 8945-16 on first reading. 3.3 8946-16 Approve the City of Clearwater Annual Operating Budget for the 2016/17 fiscal year and pass Ordinance 8946-16 on first reading. 3.4 8947-16 Adopt the Fiscal Year 2016/17 Annual Capital Improvement Budget and establish a six-year plan for the Capital Improvement Program (CIP) and pass Ordinance 8947-16 on first reading. 3.5 ID#16-2801 Approve the recommended Penny for Pinellas project list, as revised for Fiscal Years 2016/17 through 2019/20. 4. Economic Development and Housing 4.1 ID#16-2747 Endorse the Housing First and Coordinated Entry System being implemented by the Pinellas County Homeless Leadership Board, Inc. and adopt Resolution 16-18. 4.2 ID#16-2795 Approve a grant of $75,000 in General Fund Reserves to be set aside for a commitment as the local government contribution that is required for applicants to participate in the State of Florida’s Low Income Housing Tax Credit Program (LIHTC) for Woodlawn Trail, a proposed 80-unit affordable housing development to be developed by Southport Development, Inc.; and authorize the appropriate officials to execute same. (consent) 5. Finance 5.1 ID#16-2736 Award a contract for arbitrage consulting services not to exceed $50,000 for the five-year period ending September 30, 2021, to Arbitrage Consulting Services, Inc., of Centennial, Colorado, and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 2 Printed on 9/12/2016 Council Work Session Work Session Agenda September 12, 2016 5.2 ID#16-2778 Approve blanket purchase orders for citywide signage purchases to designated vendors, for the annual amount of $100,000, including two one-year renewal terms at the City’s option, and authorize the appropriate officials to execute same. (consent) 6. Parks and Recreation 6.1 ID#16-2773 Approve the grant agreement between the City of Clearwater and the State of Florida Department of Environmental Protection Recreation Trails Program (RTP) for a grant in the amount of $104,637 for replacement of a trail bridge on the Ream Wilson Trail, and authorize the appropriate officials to execute same. (consent) 6.2 ID#16-2774 Approve receiving funds awarded to the City from Senior Citizens Services, Inc. in the amount of $15,000 to expand Evidence Based Wellness Programs (EBWP) for older adults and establish a special program (181-99905, Senior Citizens Services - EBWP) for these funds at first quarter. (consent) 6.3 ID#16-2775 Approve a one-year Agreement with Juvenile Welfare Board (JWB) and the City of Clearwater for funding of youth programs, including an increase of 0.8 FTE needed to expand the program, approve a first quarter budget amendment of $361,791 in special program 181-99872, Coordinated Child Care Ross Norton, and authorize the appropriate officials to execute same. (consent) 6.4 ID#16-2776 Approve a five-year Agreement, effective October 1, 2016 through September 30, 2021, and one additional five-year renewal option with Youth Development Initiatives (YDI) for facility use of North Greenwood complex to provide school success initiative programs such as tutoring and education development for children, and authorize the appropriate officials to execute same. (consent) 6.5 ID#16-2780 Approve a proposal by Construction Manager at Risk, Certus Builders of Tampa, Florida, in the amount of $534,458, which includes a $15,000-contingency, for the renovation of approx. 3,000 sq. ft. of office and program space and construction of ADA improvements, including an elevator and stairs to provide access to the renovated spaces, located at Jack Russell Stadium, 800 Phillies Drive; establish a new CIP project 315-93664 (Jack Russell Renovations), to be funded by the transfer of $100,000 from CIP 93649 (Jack Russell Scoreboard and ADA Improvements), $230,000 from CIP 315-93655 (Joe DiMaggio Sports Complex), $75,000 from CIP 315-94530 (Building Systems) and $150,000 from CIP 315-93656 (Jack Russell Demolition and Refurbishment) for a total revised budget of $555,000; and authorize the appropriate officials to execute same. (consent) 7. Police Department City of Clearwater Page 3 Printed on 9/12/2016 Council Work Session Work Session Agenda September 12, 2016 7.1 ID#16-2764 Approve an Interlocal Agreement between the Clearwater Community Redevelopment Agency (CRA) and the City of Clearwater to provide CRA funding in Fiscal Year 2016-2017 in the amount of $171,402.34 to underwrite the cost of additional Community Policing services by the Clearwater Police Department in the East Gateway CRA District, pursuant to the East Gateway Five-Year Action Program for fiscal years 2012-2017, and authorize the appropriate officials to execute same. (consent) 8. Engineering 8.1 ID#16-2677 Approve an amendment to the Florida Department of Transportation (FDOT) Traffic Signal Maintenance and Reimbursement Agreement, which allows the City to be financially reimbursed by FDOT for maintaining state traffic signals on the state highway system within the city limits, and authorize the appropriate officials to execute same. (consent) 8.2 ID#16-2705 Award a construction contract to Kamminga and Roodvoets, Inc. of Tampa, FL, in the amount of $1,630,751.10 for Mango Street Outfall (13-0041-EN), which is the lowest responsible bid received in accordance with plans and specifications, and authorize the appropriate officials to execute same. (consent) 8.3 ID#16-2711 Approve Engineer of Record Supplemental Work Order 1 to AECOM Technical Services, Inc. in the amount of $8,729 for Cooper’s Point Hydrologic Improvement Project (15-0027-EN) and authorize the appropriate officials to execute same. (consent) 8.4 ID#16-2769 Award a five-year contract (blanket purchase order) to Pinellas County Solid Waste, beginning October 1, 2016 through September 30, 2021, in the amount of $1,250,000 for the disposal of solid waste at the Pinellas County landfill as provided in the City’s Code of Ordinances, Section 2.564(1)(d), Services provided by Other Governmental Entities, and authorize the appropriate officials to execute same. (consent) 9. Fire Department 9.1 ID#16-2763 Receive and review the Local Mitigation Strategy (LMS) 2015 Annual Report. (consent) 10. Library City of Clearwater Page 4 Printed on 9/12/2016 Council Work Session Work Session Agenda September 12, 2016 10.1 ID#16-2628 Approve an Interlocal Agreement between the Clearwater Community Redevelopment Agency (CRA) and the City of Clearwater to provide CRA funding in Fiscal Year 2016-2017 in the amount of $100,270 to underwrite activities in the Clearwater Main Library that support community learning in the areas of Science, Technology, Engineering, Math, Entrepreneurship and small business growth and development pursuant to the recommendations of the Urban Land Institute report on economic enhancement of the downtown Clearwater area and authorize the appropriate officials to execute same. (consent) 11. Planning 11.1 CPA2016-0 Approve amendments to the Clearwater Comprehensive Plan to support 4001 the implementation of the US 19 Corridor Redevelopment Plan and new US 19 future land use categories, establish criteria for plan amendments in the Coastal Storm Area, and update various terms and references; and pass Ordinance 8923-16 on first reading. (CPA2016-04001) 11.2 LUP2016-0 Approve a Future Land Use Map Amendment from 17 different future 6004 land use categories corridor-wide to the US 19 Regional Center (US 19-RC), US 19 Neighborhood Center (US 19-NC), US 19 Corridor (US 19-C), Preservation (P) and Water/Drainage Feature categories for property generally located along US Highway 19 between Belleair Road and Curlew Road, including properties east and west of US 19 along cross streets; and pass Ordinance 8932-16 on first reading. (LUP2016-06004, LUP2016-06005, LUP2016-06006) 11.3 ANX2016-0 Approve the annexation, initial Future Land Use Map designation of 7020 Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 2130 Burnice Drive and 2154 Bell Cheer Drive, and pass Ordinances 8933-16, 8934-16 and 8935-16 on first reading. (ANX2016-07020) 11.4 ANX2016-0 Approve the annexation, initial Future Land Use Map designation of 7021 Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1450 Carolyn Lane, together with certain Carolyn Lane right-of-way; and pass Ordinances 8936-16, 8937-16 and 8938-16 on first reading. (ANX2016-07021) 11.5 ANX2016-0 Approve the annexation, initial Future Land Use Map designation of 7022 Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 3031 Hoyt Avenue and 3077 Grand View Avenue, together with certain McMullen Booth Road right-of-way; and pass Ordinances 8939-16, 8940-16 and 8941-16 on first reading. (ANX2016-07022) 12. Public Utilities City of Clearwater Page 5 Printed on 9/12/2016 Council Work Session Work Session Agenda September 12, 2016 12.1 ID#16-2771 Approve a Blanket Purchase Order (BPO) with Huber Technology Inc of Huntersville, NC, in the annual amount of $100,000.00 with the option for two, one-year term extensions for the purchase of parts for the Barscreens at the three Water Reclamation Facilities effective September 16, 2016, and authorize the appropriate officials to execute same. (consent) 12.2 ID#16-2772 Approve a Blanket Purchase Order (BPO) with Neptune Technology Group of Tallassee, AL, in the annual amount of $350,000.00 with the option for two, one-year term extensions for the purchase of Neptune Water Meters and Original Equipment Manufacturer (OEM) replacement parts effective November 1, 2016, and authorize the appropriate officials to execute same. (consent) 13. Solid Waste 13.1 ID#16-2716 Approve the purchase authorization of vehicles (heavy and light duty) and equipment on the 16/17 Vehicle Replacement List as approved in the 16/17 Fiscal Year Budget, per the pricing, terms and conditions of the following contracts, in accordance with City Code of Ordinances, Section 2.564 (1)(d) Other Government Entities Bid: Florida Sherriff’s Contract/ Florida Association of Counties (FSA/FAC) Contracts: Police Rated, Administrative, Utility Vehicles, Trucks and Vans Contract, Heavy Equipment, Cab/Chassis and Other Fleet Equipment Contract; National Joint Powers Alliance (NJPA), Heavy and Utility Equipment; Houston-Galveston Area Council (HGAC); Various State of Florida: Department of Management Services, (DMS) Vehicles, Equipment and Fleet Contracts. (consent) 14. Official Records and Legislative Services 14.1 ID#16-2757 Move the November 16, 2016 council meeting to Thursday, November 17, 2016 at 6:00 p.m. (consent) 15. Legal 15.1 ID#16-2725 Approve an Interlocal Agreement with the Community Redevelopment Agency (CRA) to provide staffing, Information Technology services and telephone services for the CRA, provide for the reimbursement of certain expenses by the CRA to the City, and authorize the appropriate officials to execute same. (consent) 16. City Manager Verbal Reports 16.1 ID#16-2821 Citizens Academy November 8, 2016 Meeting 17. City Attorney Verbal Reports City of Clearwater Page 6 Printed on 9/12/2016 Council Work Session Work Session Agenda September 12, 2016 18. Council Discussion Item 18.1 ID#16-2765 Food Trucks - Mayor Cretekos 18.2 ID#16-2732 PSTA Millage Increase - Vice Mayor Jonson 18.3 ID#16-2793 Alternatives to a Formal Council Listening Tour - Vice Mayor Jonson 19. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). 20. Closing Comments by Mayor 21. Adjourn 22. Presentation(s) for Council Meeting 22.1 ID#16-2766 End of Session Report - Representative Chris Latvala 22.2 ID#16-2767 National Pediatric Cancer Foundation Presentation - David Frazer, Chief Executive Officer 22.3 ID#16-2804 Childhood Cancer Awareness Month Proclamation - Barbara Toth 22.4 ID#16-2788 Ruth Eckerd Hall Presentation City of Clearwater Page 7 Printed on 9/12/2016