Council Work Session

City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Work Session Agenda Monday, March 13, 2017 1:00 PM Council Chambers Council Work Session Council Work Session Work Session Agenda March 13, 2017 1. Call to Order 2. Presentations 2.1 ID#17-3273 March Service Awards 3. Office of Management and Budget 3.1 9015-17, Amend the City’s fiscal year 2016/17 Operating and Capital 9016-17 Improvement Budgets at first quarter and pass Ordinances 9015-17 and 9016-17 on first reading. 4. Finance 4.1 ID#17-3284 Approve the purchase of Excess Property, Bridge, Boiler and Machinery, and Terrorism insurance coverages from AIG and Zurich, for the period April 1, 2017 through April 1, 2018, at the level of insurance provided for in this agenda item, at an amount not to exceed $1,550,000; approve locking in the Excess Property Insurance rate of $0.2388 per $100 of values through April 1, 2020; approve a three-year rate-locked premium for the Bridge Insurance policy through 2020 totaling $164,994; and authorize the appropriate officials to execute same. (consent) 4.2 ID#17-3290 Establish the intent to reimburse certain Water and Sewer project costs incurred with proceeds from a future tax-exempt financing and adopt Resolution 17-10. 5. Parks and Recreation 5.1 ID#17-3270 Approve an increase to Blanket Purchase Order (BPO BR510769) from $125,000 to $250,000 annually, to Audio Service ASP Lighting, for roof/stage/audio/lighting systems for additional concerts in Coachman Park, and authorize the appropriate officials to execute same. (consent) 5.2 ID#17-3271 Approve an increase to Blanket Purchase Order (BPO BR511259) from $75,000 to $150,000 annually, to Elite Events and Rentals LLC, for equipment rental for additional concerts in Coachman Park, and authorize the appropriate officials to execute same. (consent) 5.3 ID#17-3272 Approve a proposal by Construction Manager at Risk, Khors Construction, Inc. of Thonotosassa, Florida in the amount of $148,907.56, including a 10% contingency for the renovation of the Long Center Natatorium Lighting located at 1501 N. Belcher Road, and authorize the appropriate officials to execute same. (consent). City of Clearwater Page 2 Printed on 3/13/2017 Council Work Session Work Session Agenda March 13, 2017 5.4 ID#17-3292 Approve a proposal by Construction Manager at Risk, Khors Construction, Inc. of Thonotosassa, Florida in the amount of $564,095.08, including a 5% contingency for renovations of the Morningside Aquatics Center and Morningside Complex located at 2400 Harn Blvd., and authorize the appropriate officials to execute same. (consent) 5.5 ID#17-3295 Approve co-sponsorship and waiver of requested city fees and service charges for Fiscal Year 2017/18 special events, including four annual city events and twenty-three city co-sponsored events, at an estimated General Fund cost of $506,520 ($84,750 cash contributions and $421,770 in-kind contributions) and Enterprise Fund cost and fee waiver of $96,450 for the purposes of Fiscal Year 2017/18 departmental budget submittals. (consent) 5.6 ID#17-3299 Ratify and confirm the City Manager’s approval to provide additional funding in the amount of $107,750 to complete the Missouri Avenue Landscape Median project, to be funded by the transfer of $107,750 from general fund reserves at mid-year. 6. Engineering 6.1 ID#17-3259 Approve the Second Amendment to Crown Castle Land Lease Agreement between the City of Clearwater and Crown Castle GT Company LLC, for the lease of city-owned property, located at 3200 State Road 580, and authorize the appropriate officials to execute same. (consent) 6.2 ID#17-3260 Approve an amendment to modify the description of use for an existing Sovereign Submerged Lands Easement, recorded in Official Records Book 17424, Page 1560 of the Public Records of Pinellas County, Florida and authorize the appropriate officials to execute same. (consent) 6.3 ID#17-3277 Ratify and confirm Change Order 2 and Final to Dallas 1 Construction and Development of Thonotosassa, Florida in the amount of $9,450.00 for CR 193, Grove Circle and Belcher Area Sanitary Sewer Systems (13-0049-UT) and authorize the appropriate officials to execute same. 7. Planning 7.1 ANX2016-0 Approve the annexation of an unaddressed parcel located on the west 7023 side of McMullen Booth Road approximately 1,054 feet south of East Enterprise Road, together with abutting west half of right-of-way of McMullen Booth Road; and pass Ordinance 9000-17 on first reading. (ANX2016-07023) City of Clearwater Page 3 Printed on 3/13/2017 Council Work Session Work Session Agenda March 13, 2017 7.2 ANX2016-0 Approve the annexation of 2425 McMullen Booth Road, together with 7024 abutting west half of right-of-way of McMullen Booth Road; and pass Ordinance 9001-17 on first reading. (ANX2016-07024) 7.3 LUP2016-0 Approve a Future Land Use Map Amendment from the Residential Low 2002A (RL) category to the Residential Low Medium (RLM) category for 2425 McMullen Booth Road and an unaddressed parcel on McMullen Booth Road; and pass Ordinance 9002-17 on first reading. (LUP2016-02002) 7.4 REZ2016-0 Approve a Zoning Atlas Amendment from the A-E Agricultural Estate 2002A Residential District (Pinellas County) to the Medium Density Residential (MDR) District (City) for 2425 McMullen Booth Road and an unaddressed parcel on McMullen Booth Road; and pass Ordinance 9003-17 on first reading. (REZ2016-02002) 7.5 ID#17-3311 Terminate the Development Agreement between Ted and Maria Lenart, Trustees of Lenart Family Trust UTD December 20, 1991 (the property owner) and the City of Clearwater, which provided for the allocation of up to 69 units from the Hotel Density Reserve under Beach by Design, adopt Resolution 17-07 and authorize the appropriate officials to execute same. (HDA2013-08007) 7.6 DVA2016-0 Continue to a date uncertain: Deny a Development Agreement between 9001A HR Tampa Bay, LLC (the developer) and the City of Clearwater for property located at 2425 and unaddressed McMullen Booth Road; and reject Resolution 17-08. (DVA2016-09001) 7.7 ID#17-3322 Adopt Imagine Clearwater Waterfront/Bluff Master Plan, direct the City Manager to incorporate Imagine Clearwater into the Clearwater Downtown Redevelopment Plan, proceed with a development of a systematic plan and approach to implementation and adopt Resolution 17-13. 8. Public Utilities 8.1 ID#17-3289 Award Invitation to Bid Number 01-17 to Pace Analytical Services LLC (Pace) in the annual amount of $200,000.00 and Advanced Environmental Laboratory Inc. (AEL) in the annual amount of $100,000.00 (primary and secondary vendors, respectively), for the purchase of the Laboratory Services, with the option for two, one-year term renewals and authorize the appropriate officials to execute same. (consent) 9. Solid Waste 9.1 ID#17-3233 Approve a contract (purchase order) to DataRemote Inc. of Miami, FL in the annual amount of $475,000, for GPS/RFID Technology Services for a five-year term, with a five-year renewal term at the City’s discretion, and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 4 Printed on 3/13/2017 Council Work Session Work Session Agenda March 13, 2017 9.2 ID#17-3315 Authorize a purchase order (contract) to Harris Corporation of Lynchburg, VA, in the annual amount of $280,000 for support and maintenance of the City of Clearwater Radio System, in accordance with the 20-year Maintenance Agreement approved by Council on June 20, 2002 and authorize the appropriate officials to execute same. (consent) 10. Information Technology 10.1 ID#17-3313 Approve License and Services Agreements to Tyler Technologies, Inc. of Yarmouth, ME, for an amount not to exceed $2,094,449.00 for financial accounting software licensing, software maintenance, and professional services, and authorize the appropriate officials to execute same. (consent) 11. Legal 11.1 ID#17-3310 Approve a Contract for Purchase of Real Property with the Clearwater Marine Aquarium for 301 Pierce Street in the amount of $4,250,000.00 and total expenditures not to exceed $4,265,000; approve a lease agreement for the same real property to the Clearwater Marine Aquarium commencing March 2017; and authorize the appropriate officials to execute all documents necessary to complete the transactions. (consent) 12. City Manager Verbal Reports 13. City Attorney Verbal Reports 14. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). 15. Closing Comments by Mayor 16. Adjourn 17. Presentation(s) for Council Meeting 17.1 ID#17-3281 Surveyors and Mappers Week Proclamation - Tampa Bay Chapter of the Florida Surveying and Mapping Society City of Clearwater Page 5 Printed on 3/13/2017