Council Work Session

City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Work Session Agenda Monday, October 16, 2017 1:00 PM Council Chambers Council Work Session Council Work Session Work Session Agenda October 16, 2017 1. Call to Order 2. Presentations 2.1 ID#17-3886 October Service Awards 2.2 ID#17-3981 Recognize the City United Way Day of Caring Leadership Team 3. City Manager 3.1 ID#17-3805 Approve a Capital Funding Agreement with Clearwater Marine Aquarium for a sum not to exceed $5 million (one payment for $3 million and a one-time matching grant for $2 million) and authorize the appropriate officials to execute same. (consent) 4. Parks and Recreation 4.1 ID#17-3938 Authorize purchase orders for Mechanical, Electrical, and Plumbing Services, for an annual amount of $250,000, for a period of one year, with two one-year extension options at the City’s discretion, and authorize the appropriate officials to execute same. (consent) 4.2 ID#17-3939 Award a contract (purchase order) to Kenyon and Partners, Inc., of Tampa, Florida, for $310,251.60, to perform various air conditioner renovations and replacements needed throughout Spectrum Field and authorize the appropriate officials to execute same. (consent) 4.3 ID#17-3941 Approve Trail Maintenance Interlocal Agreement between Pinellas County and the City of Clearwater, Florida for the maintenance of a portion of the Pinellas Trail being constructed from SR 590 at CR 535 and improvements to the Ream Wilson Trail along the west side of CR 535; approve Trail Funding Interlocal Agreement between Pinellas County and the City of Clearwater, Florida contributing $100,000 towards the construction of improvements made by the County to the Ream Wilson Trail, and authorize the appropriate officials to execute same. (consent) 5. Engineering 5.1 ID#17-3896 Award a construction contract to Suncoast Development of Pinellas County, Inc. (SDPC), in the amount of $3,926,032.00 for the Kapok Terrace Sanitary Sewer Improvements Project (15-0036-UT), which is the lowest responsible bid received in accordance with plans and specifications of the project; approve Supplemental 2 Work Order to Engineer of Record (EOR) King Engineering Associates, Incorporated of Tampa, Florida, in the amount of $217,543 for Engineering Services during construction; and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 2 Printed on 10/13/2017 Council Work Session Work Session Agenda October 16, 2017 5.2 ID#17-3912 Approve change order 1 from Steve’s Excavating and Paving, of Clearwater, FL, for the Druid Road Stormwater Improvements Project (11-0044-EN) in the amount of $545,071.33 and a contract time extension of 250 days; approve an amendment to Cooperative Funding Agreement (N270) with Southwest Florida Water Management District (SWFWMD), extending the expiration date to March 30, 2019; and authorize the appropriate officials to execute same. (consent) 5.3 ID#17-3914 Award a construction contract to Poole and Kent Company of Florida, of Tampa, FL, in the amount of $511,750.00 for the Reverse Osmosis Water Treatment Plant 1 (RO WTP 1) Blend Tank Removal project (16-0032-UT), which is the lowest responsible bid received in accordance with the plans and specifications, and authorize the appropriate officials to execute same. (consent) 5.4 ID#17-3935 Approve Stantec Consulting Services, Inc. of Tampa, Florida as the design consultant to complete the design of the various elements of the Imagine Clearwater conceptual plan and authorize the appropriate officials to execute same. (consent) 6. Library 6.1 ID#17-3906 Approve Blanket Purchase Orders to Baker and Taylor, Atlanta, GA for $245,000; Ingram Library Services, Atlanta, GA for $160,000 and Midwest Tape, Holland, OH for $70,000 for the purchase of library books and other materials for the contract period of October 1, 2017 through September 30, 2018, and authorize the appropriate officials to execute same. (consent) 7. Planning 7.1 LUP2017-0 Approve a Future Land Use Map Amendment from the Institutional (I) 5002 category to the Residential Low Medium (RLM) category for 1895 Virginia Avenue; and pass Ordinance 9046-17 on first reading. (LUP2017-05002) 7.2 REZ2017-0 Approve a Zoning Atlas Amendment from the Institutional (I) District to the 5003 Medium Density Residential (MDR) District for 1895 Virginia Avenue; and pass Ordinance 9047-17 on first reading. (REZ2017-05003) 7.3 LUP2017-0 Approve a Future Land Use Map Amendment from the Residential/Office 6003 Limited (R/OL) category to the Residential Urban (RU) category for 3108 Downing Street; and pass Ordinance 9072-17 on first reading. (LUP2017-06003) 7.4 REZ2017-0 Approve a Zoning Atlas Amendment from the Office (O) District to the Low 6004 Medium Density Residential (LMDR) District for 3108 Downing Street; and pass Ordinance 9073-17 on first reading. (REZ2017-06004) City of Clearwater Page 3 Printed on 10/13/2017 Council Work Session Work Session Agenda October 16, 2017 8. Customer Service 8.1 ID#17-3948 Approve a six-month extension with TC Delivers Tampa, Fl in the amount of $244,500 for utility bill print and mail and mail processing services for the City of Clearwater, from November 1, 2017 through April 30, 2018, and authorize the appropriate officials to execute same. (consent) 9. Gas System 9.1 ID#17-3931 Approve Supplemental Work order to Architect of Record Long and Associates Architects/Engineers, Inc. of Tampa, FL in the amount of $504,901 for architectural and engineering services for the proposed Clearwater Gas System Facility Redevelopment Project (15-0043-GA); approve the transfer of $4,505,380 from Gas Fund reserves to Capital Improvement Project 315-96384, Gas System - Pinellas Building; and authorize the appropriate officials to execute same. (consent) 10. Official Records and Legislative Services 10.1 ID#17-3890 Approve the 2018 City Council Meeting Schedule. 10.2 ID#17-3933 Appoint three members to the Municipal Code Enforcement Board with terms to expire October 31, 2020. 10.3 ID#17-3942 Appoint one member to the Environmental Advisory Board with term to expire October 31, 2021. 11. City Manager Verbal Reports 12. City Attorney Verbal Reports 13. Council Discussion Item 13.1 ID#17-3922 City Manager Evaluation 13.2 ID#17-3923 City Attorney Evaluation 13.3 ID#17-3925 Foreclosure Update - Councilmember Jonson 14. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). 15. Closing Comments by Mayor 16. Adjourn City of Clearwater Page 4 Printed on 10/13/2017 Council Work Session Work Session Agenda October 16, 2017 17. Presentation(s) for Council Meeting 17.1 ID#17-3936 October Service Awards 17.2 ID#17-3950 World Pancreatic Cancer Awareness Day - Pancreatic Cancer Action Network, Tampa Bay Affiliate 17.3 ID#17-3956 Keeping the Lights on After School Day Proclamation City of Clearwater Page 5 Printed on 10/13/2017