Council Work Session

City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Work Session Agenda Monday, January 14, 2019 9:00 AM Council Chambers - Main Library Council Work Session Council Work Session Work Session Agenda January 14, 2019 1. Call to Order 2. Presentations 2.1 ID#18-5491 Police Oaths 2.2 ID#18-5515 January Service Awards 3. Office of Management and Budget 3.1 ID#19-5558 Approve changes to the Penny for Pinellas IV project list, as approved for fiscal years 2019/20 - 2029/30, and provide an update on the Philadelphia Phillies agreement. (APH) 4. Gas System 4.1 ID#19-5550 Approve a Mutual Use Agreement with Tampa Bay Water for the installation of natural gas distribution mains and authorize the appropriate officials to execute same. (consent) 4.2 ID#19-5561 Ratify and confirm an increase to Purchase Order No. 18001102 with Ultimate CNG, LLC in the amount of $197,600, for the period November 24, 2018 through January 18, 2019; approve an increase with Ultimate CNG in the amount of $127,200, for the period January 19, 2019 through March 1, 2019, to provide mobile compressed natural gas services at the Clearwater natural gas filling station and authorize the appropriate officials to execute same. 5. Parks and Recreation 5.1 ID#18-5535 Approve Tourism Promotion Agreement between the City of Clearwater and Pinellas County for and on behalf of Visit St. Petersburg/Clearwater (VSPC) for Clearwater Sea Blues Festival to be held on February 23 and 24, 2019 and authorize the appropriate officials to execute same. (consent) 5.2 ID#19-5542 Approve purchase order(s) with Emerald Facility Management of St. Petersburg, Florida for pressure washing and cleaning services of City hardscaping in the total annual amount of $225,000 for one year, with two one-year renewal terms at the City's option and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 2 Printed on 1/14/2019 Council Work Session Work Session Agenda January 14, 2019 5.3 ID#18-5525 Approve award of Invitation to Bid10-19 for the purchase of an MSM3200 ShowMaster portable stage from Century Industries, Sellersburg, Indiana, in the amount of $142,743; authorize lease purchase under the City’s Master Lease Purchase Agreement or internal financing via an interfund loan from the Capital Improvement Fund, whichever is deemed to be in the City’s best interest; declare current stage as surplus pursuant to City Code Section 2.621(II) Surplus Sale Authorization, and authorize the appropriate officials to execute same. (consent) 5.4 ID#18-5532 Approve a proposal by Construction Manager at Risk, Keystone Excavators, Inc. of Oldsmar, Florida, in the amount of $798,921 for the construction of four lighted clay tennis courts at the Henry L. McMullen Tennis Complex, 1000 Edenville Ave.; approve a first quarter budget amendment to transfer $67,000 of Penny funds from Joe DiMaggio Sports Complex (315-93655), $74,782 from Countryside Basketball Court (315-93653) and $35,900 from Recreation Facility impact fees (142-343963); and authorize the appropriate officials to execute same. (consent) 6. Engineering 6.1 5439 Approve a work order from McKim and Creed of Clearwater, FL, in the amount of $2,090,473.00 for the Clearwater Water Supply and Treatment Master Plan (18-0022-UT) and authorize the appropriate officials to execute same. (consent) 6.2 ID#18-5459 Authorize a purchase order to American Guard Services, of Tampa, Florida, in a not-to-exceed annual amount of $33,250, including two, one-year renewal terms at the City’s discretion, and authorize the appropriate officials to execute same. (consent) 6.3 ID#18-5514 Award construction contracts for the 2018 Sewer Point Repairs and Improvements project (17-0060-UT) in the amount of $1,400,000 for an initial one-year term with an option for three renewal terms on a unit price basis to the following vendors: EnviroWaste Services Group, Inc. of Miami, FL, Engineered Spray Solutions, LLC of Lakeland, FL, and USSI, LLC of Venice, FL, and authorize the appropriate officials to execute same. (consent) 6.4 ID#19-5554 Award a construction contract to David Nelson Construction Company of Clearwater, Florida, in the amount of $2,711,948.58 for the Seminole Street Boat Ramp / North Marina District Improvements (16-00020-PL), approve Engineer of Record (EOR) supplemental work order 2 to AECOM in the amount of $34,520 and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 3 Printed on 1/14/2019 Council Work Session Work Session Agenda January 14, 2019 6.5 ID#18-5530 Accept a Quit Claim Deed from West Coast Inland Navigation District (WCIND) for a section of land lying in the Southeast 1/4 of Section 09, Township 29 South, Range 15 East, Pinellas County, Florida, in the area of the Seminole Street Boat Ramp/North Marina District Improvements Project (Project), as more particularly described in Exhibit A to the Quit Claim Deed. (consent) 6.6 ID#18-5527 Declare surplus for the purpose of sale, through Invitation to Bid 22-19, property located at 912 Nicholson Street, Lot 7, Block 2, Pine Crest Subdivision, as recorded in Plat Book 1, Page 66 of the Public Records of Pinellas County, Florida, together with the South half of that certain vacated alley adjacent to the North, as recorded in Ordinance 6016-96, O.R. Book 9352, Page 294 of the Public Records of Pinellas County, Florida. (APH) 6.7 19-02 Approve a street name change from Damascus Rd. to Dr. Kiran C. Patel Blvd. and adopt Resolution 19-02. 6.8 9210-19 2nd Approve the vacation of a portion of a gas line easement as described in rdg Official Records Book 6366, Page 1043, Official Records of Pinellas County, Florida and pass Ordinance 9210-19 on second reading. (VAC2019-01) 6.9 9226-19 Approve the request from the owner of property addressed as 1911 N Old Coachman Road (Property) to vacate a 3-foot Utility Easement and a portion of a 10-foot utility easement and pass Ordinance 9226-19 on first reading. (VAC2019-02) 6.10 9227-19 Approve the request from the owner of property addressed as 2517 Deer Run East to vacate a 2-ft. by 60-ft. portion of a platted Drainage and/or Utility Easement lying in Lot 16, Block I, Northwood Estates-Tract F, as recorded in Plat Book 77, Pages 46-47 of the Public Records of Pinellas County, Florida, and pass Ordinance 9227-19 on first reading. (VAC2019-03) 7. Fire Department 7.1 ID#19-5543 Appoint Gregory Newland as the fifth Trustee to a four-year term ending December 31, 2022 on the Clearwater Firefighters’ Supplemental Trust Fund in accordance with Sec. 175.061 of the Florida State Statutes. (consent) 8. Planning 8.1 ID#19-5541 Approve a funding agreement between the City of Clearwater and the Pinellas Suncoast Transit Authority (PSTA) to provide enhanced Jolley Trolley service during Spring Break period of March 1, 2019 through April 30, 2019, with the City contributing a lump sum not to exceed $96,394 and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 4 Printed on 1/14/2019 Council Work Session Work Session Agenda January 14, 2019 8.2 ID#19-5601 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 3040 and 3076 Hoyt Avenue and pass Ordinances 9211-19, 9212-19, and 9213-19 on first reading. (ANX2018-10019) 8.3 ID#19-5602 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 2655 Morningside Drive and 1836 Marilyn Drive and pass Ordinances 9214-19, 9215-19, and 9216-19 on first reading. (ANX2018-10020) 8.4 ID#19-5603 Approve the annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 2720 Daniel Street and pass ordinances 9218-19, 9219-19, and 9220-19 on first reading. (ANX2018-11021) 8.5 ID#19-5604 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 808 Glen Oak Avenue East, 3048 Lake Vista Drive, and 3064 Hoyt Avenue and pass Ordinances 9221-19, 9222-19 and 9223-19 on first reading. (ANX2018-11022) 8.6 TA2018-100 Approve amendments to Clearwater Community Development Code, 05 Article 7 - Enforcement Proceedings and Penalties, to revise code enforcement board and special master hearing procedures, fines, and establish a new local civil penalty/citation process for code violations, and pass Ordinance 9228-19 on first reading. (TA2018-10005) 8.7 ID#18-5443 Provide direction on the proposed Development Agreement between Decade Properties, Inc. (the property owner) and the City of Clearwater, providing for the allocation of 27 units from the Hotel Density Reserve under Beach by Design and confirm a second public hearing in City Council Chambers before City Council on February 7, 2019 at 6:00 p.m., or as soon thereafter as may be heard. (HDA2018-10002; 850 Bayway Boulevard). 8.8 ID#18-5526 Approve the proposed first amendment to an existing Development Agreement between NESC, LLC (the property owner) and the City of Clearwater for property located at 443 East Shore Drive, which includes a revision to the number of overnight accommodation units, revision of the notice addresses for the developer, revision of Exhibit B to provide new conceptual site plans and elevations; adopt Resolution 19-01 and authorize the appropriate officials to execute same. (HDA2012-03001A) 9. Information Technology City of Clearwater Page 5 Printed on 1/14/2019 Council Work Session Work Session Agenda January 14, 2019 9.1 ID#19-5546 Approve Addendum to License and Services Agreements to Tyler Technologies, Inc. of Yarmouth, ME, for an additional amount not to exceed $443,855.44 for human capital management software licensing and professional services, for a new project total of $2,538,394.44, and authorize the appropriate officials to execute same. (consent) 9.2 ID#19-5559 Approve a License, Hardware, Maintenance and Services Agreement to E.J. Ward, Inc. of San Antonio, TX, for fuel management software and hardware, GPS hardware and services, and associated professional services in an amount not to exceed $1,285,200.00, in accordance with Code of Ordinances Section 2.564(1)(d) Other Government Bid and authorize the appropriate officials to execute same. (consent) 9.3 ID#19-5560 Approve a License, Maintenance and Software Services Agreement to FASTER, Inc. of Norfolk, VA, for fleet asset and work management software and services in an amount not to exceed $229,432.00, in accordance with Code of Ordinances Section 2.564(1)(d) Other Government Bid and authorize the appropriate officials to execute same. (consent) 10. Marine & Aviation 10.1 ID#18-5534 Approve Kokolakis Contracting Change Order 2 in the amount of $57,353.08 and Erickson Consulting Engineers (ECE) Supplemental Work Order 2 in the amount of $21,200.00 for the Clearwater Harbor Marina Wave Attenuator Replacement Project (18-0001-MA) and authorize the appropriate officials to execute same. (consent) 11. Solid Waste 11.1 ID#18-5342 Award a contract (purchase order) to Tampa Bay Trane, in the amount of $875,000 to replace both chillers at the Main Police Department, per proposal JY-082818-1 & H5-174809-4, in accordance with Sec. 2.564(1) (d), Code of Ordinances - Other governmental contracts and authorize the appropriate officials to execute same. (consent) 11.2 ID#18-5523 Award a contract (purchase order) to Garland/DBS, Inc., in the amount of $296,067 for gymnasium roof replacement at North Greenwood Recreation Center and authorize the appropriate officials to execute same. (consent) 11.3 ID#19-5544 Authorize surplus disposition of identified vehicles via auction to the highest bidder, pursuant to City Code Section 2.622, Surplus Personal Property, and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 6 Printed on 1/14/2019 Council Work Session Work Session Agenda January 14, 2019 11.4 ID#19-5555 Approve a purchase order to Waste Management/Recycle America, L.L.C. (WM/RA) in the amount of $350,000 for the processing of the City’s single stream recycling commodity at the contractor’s facility in Tampa, FL for the 12-month period beginning December 16, 2018 through December 15, 2019 as provided in the city’s Code of Ordinances, Section 2.564(1)(e) Exceptions to Bid (impractical to bid) and authorize the appropriate officials to execute same. (consent) 11.5 ID#19-5556 Authorize a contract with Consolidated Resource Recovery, Inc., Sarasota, FL, for yard waste debris disposal, in the annual amount of $200,000 for an initial three-year term, with one additional two-year renewal term at the City’s discretion and authorize the appropriate officials to execute same. (consent) 12. Official Records and Legislative Services 12.1 ID#18-5470 Amend the 2019 city council meeting schedule to cancel the Monday, July 29 work session. (consent) 12.2 ID#18-5531 Appoint Denise Sanderson as the Clearwater Representative on the Penny for Pinellas IV Joint Review Committee for a term effective through September 30, 2030. (consent) 12.3 ID#18-5533 Provide direction to and appoint the Charter Review Committee. 12.4 ID#18-5484 Approve 2019 State Legislative Priorities. 13. Legal 13.1 9217-19 Adopt Ordinance 9217-19 on second reading, amending the Community Development Code by amending Article 3, Division 18, Signs, removing regulations specific to downtown; amending Article 4, Division 10, Sign Permit, adding a reference to Appendix C; amending Appendix C, Downtown Zoning District and Design Standards, Division 7., Sign Standards, establishing new sign standards specific to downtown; amending Article 8, Definitions Related to Signage. 14. City Manager Verbal Reports 14.1 ID#19-5607 Approve a budget increase in project C1909, City Hall Move, of $168,085 for a total of $383,085 to be funded with an allocation of General Fund reserves. (consent) 14.2 ID#19-5613 Discuss Imagine Clearwater. 15. City Attorney Verbal Reports City of Clearwater Page 7 Printed on 1/14/2019 Council Work Session Work Session Agenda January 14, 2019 16. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). 17. Closing Comments by Mayor 18. Adjourn 19. Presentation(s) for Council Meeting 19.1 ID#19-5596 Swearing In Councilmember Polglaze 19.2 ID#19-5562 Island Estates Boat Parade Presentation - Paul Lightfoot 19.3 ID#19-5568 Ruth Eckerd Hall Annual Report - Susan Crockett City of Clearwater Page 8 Printed on 1/14/2019