Council Work Session

City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Work Session Agenda Monday, July 13, 2020 9:00 AM Main Library - Council Chambers Council Work Session Council Work Session Work Session Agenda July 13, 2020 To ensure public safety and comply with the Governor's Safer at Home order in response to the COVID-19 virus, the Clearwater City Council will hold a public meeting on Monday, July 13, 2020 at 9:00 a.m. using communications media technology. Pursuant to Executive Order No. 20-69, issued by the Office of Governor Ron Desantis on March 20, 2020, municipalities may conduct meetings of their governing boards without having a quorum of its members present physically or at any specific location, and utilizing communications media technology such as telephonic or video conferencing, as provided by Section 120.54(5)(b)2, Florida Statutes. The meeting will be held through the Zoom platform and will be broadcast live on the city's website (https://www.myclearwater.com/government/council-meeting-streaming-videos) , on Facebook (www.facebook.com/cityofclearwater) and on YouTube (www.youtube.com/myclearwater) as well as the following public access TV channels: Spectrum Channel 638, Frontier Channel 30 and WOW! Channel 15. Individuals with disabilities who need reasonable accommodations to effectively participate in this meeting are asked to contact the City Clerk at (727)562-4092 or rosemarie.call@myclearwater.com in advance. 1. Call to Order 2. Presentations 2.1 ID#20-7912 July Service Awards 3. Office of Management and Budget 3.1 ID#20-7998 Adopt a tentative millage rate of 5.9550 mills for fiscal year 2020/21; set public hearing dates on the budget for September 3, 2020 and September 17, 2020, to be held no earlier than 6:00 p.m., and schedule a special council meeting to fully discuss the proposed budget. 4. Economic Development and Housing 4.1 ID#20-7966 Approve the City of Clearwater’s FY2020/21 through 2024/25 Five-Year Consolidated Plan (Con Plan) and the 2020-2021 Annual Action Plan to implement the goals and objectives set forth in the Con Plan, as required by HUD, and authorize the City to enter into agreements with organizations approved for funding. 4.2 ID#20-7968 Staff update regarding the recent sale of Prospect Towers (WSO) 4.3 ID#20-8000 Approve changes to grant disbursement criteria for Clearwater’s Back to Business Grant and Professional Services Program. 5. Finance City of Clearwater Page 2 Printed on 7/12/2020 Council Work Session Work Session Agenda July 13, 2020 5.1 ID#20-7970 Award a contract for utility rate study and other professional services for the five-year period ending August 30, 2025 to Stantec Consulting Services, Inc. (Stantec), for the Water and Sewer, Stormwater, and Solid Waste and Recycling utilities, for a not-to-exceed amount of $370,000, and authorize the appropriate officials to execute same. (consent) 6. Human Resources 6.1 ID#20-7931 Approve a two-year Legal Services Agreement, in an amount not to exceed $30,000, with Deborah C. Brown of Brown Law and Consulting, PLLC to review and revise several employment related documents and related Clearwater Code of Ordinance sections and authorize the appropriate officials to execute same. (consent) 6.2 ID#20-7965 Approve agreement between the City of Clearwater and Tindale-Oliver & Associates, Inc. 7. Parks and Recreation 7.1 ID#20-7945 Approve co-sponsorship and waiver of requested city fees and service charges for special events including two annual city events produced by the Parks and Recreation Department, twenty-seven city co-sponsored events produced by others, and ten downtown events produced by Amplify, at an estimated General Fund cost of $624,710 ($104,750 cash contributions and $519,960 in-kind contributions) and Enterprise Fund cost of $64,970, for the purposes of Fiscal Year 2020/21 departmental budget submittals. (consent) 8. Police Department 8.1 ID#20-7941 Approve acceptance of United States Department of Justice, Office of Justice Programs, Coronavirus Emergency Supplemental Funding Program 2020 Grant award in the amount of $146,631 for police personal protective equipment (PPE), sanitizing supplies, officer overtime, and authorize the appropriate officials to execute same. (consent) 8.2 ID#20-7957 Approve Construction Manager at Risk (CMAR) agreement with Ajax Building Company, LLC of Oldsmar, FL for the proposed Clearwater Police Department District 3 Substation (18-0004-PD.) (consent) 8.3 ID#20-7952 Police Body Cameras (WSO) 8.4 ID#20-7958 Police Civilian Oversight (WSO) 9. Engineering City of Clearwater Page 3 Printed on 7/12/2020 Council Work Session Work Session Agenda July 13, 2020 9.1 ID#20-7919 Authorize a five-month extension to Central Florida Contractors, Inc. of Seminole, Florida, for the 2017 Sidewalk Construction (16-0016-EN) through November 30, 2020 and authorize the appropriate officials to execute same. (consent) 9.2 ID#20-7959 Approve a purchase order to Duke Energy in the amount of $167,912.96 for Imagine Clearwater underground utility relocation pursuant to Clearwater Code of Ordinances Section 2.564 (1)(b), Sole Source and authorize the appropriate officials to execute same. (consent) 10. Fire Department 10.1 ID#20-7953 Declare 2006 Pierce Dash Aerial (G3404) surplus in accordance with Clearwater Code of Ordinances Section 2.622 and authorize trade-in to Ten-8 Equipment, Inc. of, Bradenton, FL for the offered amount of $35,000.00, in accordance with Section 2.624, Code of Ordinances - Exceptions to auction sale bidding procedures, and authorize the appropriate officials to execute same. (consent) 10.2 ID#20-7961 Approve the Second Amendment to the Emergency Medical Services ALS First Responder Growth Management Agreement (extension) between Pinellas County Fire Protection Authority and City of Clearwater for one additional one-year term extending through September 30, 2021 and authorize the appropriate officials to execute same. (consent) 11. Planning 11.1 ANX2020-0 Approve the annexation, initial Future Land Use Map designation of 4004 Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1704 Lucas Drive, and pass Ordinances 9391-20, 9392-20, and 9393-20 on first reading. (ANX2020-04004) 11.2 TA2020-030 Approve amendments to the Clearwater Community Development Code 03 revising Appendix B US 19 Zoning District and Development Standards general provisions, regulating plan, and flexibility divisions, and modifying the comprehensive landscaping program, parking demand study, and temporary uses sections, and pass Ordinance No. 9387-20 on first reading. (TA2020-03003) 11.3 ANX2020-0 Approve the annexation of 300 feet of Elizabeth Avenue right-of-way 5005 located approximately 970 feet north of Gulf to Bay Boulevard, abutting a parcel with the post office address of 327 David Avenue, and pass Ordinance 9405-20 on first reading. (ANX2020-05005) City of Clearwater Page 4 Printed on 7/12/2020 Council Work Session Work Session Agenda July 13, 2020 11.4 ID#20-7934 Approve an amendment to the Interlocal Agreement between the City of Clearwater and Pinellas County pertaining to the Clearwater Planning Area, extending the term of said agreement from September 30, 2020 to September 30, 2030 and authorize the appropriate officials to execute same. (consent) 12. Marine & Aviation 12.1 ID#20-7932 Accept CARES Act Grant Offer No. 3-12-0011-001-2020 for the Clearwater Airpark, between the U.S. Department of Transportation Federal Aviation Administration and the City of Clearwater in the amount of $30,000.00 and authorize the appropriate officials to execute same. (consent) 13. Solid Waste 13.1 ID#20-7949 Declare surplus and authorize disposition of G4985 via auction to the highest bidder, pursuant to City Code Section 2.622, Surplus Personal Property, and authorize the appropriate officials to execute same. (consent) 13.2 ID#20-7969 Approve an increase to an existing purchase order with WM Recycle America, LLC (WM/RA) in the amount of $150,000 for the processing of the City’s single stream recycling commodity at the contractor’s facility in Tampa, FL from July 2020 through December 2020 bringing the total amount to $200,000 and authorize the appropriate officials to execute same. (consent) 14. Official Records and Legislative Services 14.1 ID#20-7916 Reappoint Maria (Gaby) Camacho to the Neighborhood and Affordable Housing Advisory Board with term to expire June 30, 2024. (consent) 14.2 ID#20-7920 Reappoint Joseph DeCicco to the Brownfields Advisory Board with term to expire June 30, 2024. (consent) 14.3 ID#20-7929 Appoint two members to the Parks and Recreation Board, one member with term to expire July 31, 2024 and another member to fill the remainder of an unexpired term until May 31, 2022. 15. Legal 15.1 ID#20-7926 Request for authority to settle a civil action styled Brandes Design-Build, Inc. v. City of Clearwater, Case No. 15-003724-CI, Pinellas County Circuit Court, for the amount of $350,000.00, in exchange for a full release and dismissal of the case with prejudice. (consent) City of Clearwater Page 5 Printed on 7/12/2020 Council Work Session Work Session Agenda July 13, 2020 15.2 ID#20-7955 Confirm COVID-19 Emergency Proclamation and adopt Resolution 20-32. 15.3 20-31 Call for a special election to be held in conjunction with the presidential election on November 3, 2020, submitting to the electors a referendum question authorizing the lease of real property currently identified as recreation/open space on the Comprehensive Land Use map for the purpose of developing it for light industrial, research, technology and office use, authorize the appropriate officials to execute same and adopt Resolution 20-31. 15.4 9394-20 2nd Adopt Ordinance 9394-20 on second reading, amending the Operating rdg Budget for the Fiscal Year ending September 30, 2020 to reflect increases and decreases in revenues and expenditures for the General Fund, Special Program Fund, Water and Sewer Fund, Stormwater Fund, Gas Fund, Airpark Fund and Parking Fund. 15.5 9395-20 2nd Adopt Ordinance 9395-20 on second reading, amending the Capital rdg Improvement Budget for the Fiscal Year ending September 30, 2020, to reflect a net increase of $226,683. 16. City Manager Verbal Reports 16.1 ID#20-7922 City Hall Site Selection Update 16.2 ID#20-7999 Rosemere and Maple Drainage Project 17. City Attorney Verbal Reports 18. Council Discussion Item 18.1 ID#20-7963 Island Estates turn lane extended further East - Mayor Hibbard 18.2 ID#20-7986 Call-ins for Public Comment - Councilmember Beckman 18.3 ID#20-8008 PSTA Update - Vice Mayor Allbritton 19. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). 20. Closing Comments by Mayor 21. Adjourn City of Clearwater Page 6 Printed on 7/12/2020