Council Work Session

City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Work Session Agenda Monday, August 31, 2020 9:00 AM Main Library - Council Chambers Council Work Session Council Work Session Work Session Agenda August 31, 2020 To ensure public safety and comply with the Governor's Safer at Home order in response to the COVID-19 virus, the Clearwater City Council will hold a public meeting on Monday, August 31, 2020 at 9:00 a.m. using communications media technology. Pursuant to Executive Order No. 20-69, issued by the Office of Governor Ron DeSantis on March 20, 2020, municipalities may conduct meetings of their governing boards without having a quorum of its members present physically or at any specific location, and utilizing communications media technology such as telephonic or video conferencing, as provided by Section 120.54(5)(b)2, Florida Statutes. The meeting will be held through the Zoom platform and will be broadcast live on the city's website (https://www.myclearwater.com/government/council-meeting-streaming-videos) , on Facebook (www.facebook.com/cityofclearwater) and on YouTube (www.youtube.com/myclearwater) as well as the following public access TV channels: Spectrum Channel 638, Frontier Channel 30 and WOW! Channel 15. Individuals with disabilities who need reasonable accommodations to effectively participate in this meeting are asked to contact the City Clerk at (727)562-4092 or rosemarie.call@myclearwater.com in advance. 1. Call to Order 2. Presentations 2.1 ID#20-8049 Forward Pinellas - Mr. Whit Blanton, Executive Director 2.2 ID#20-8096 Pinellas County Presentation on Belcher Road and Gulf to Bay Boulevard - 1) Ken Jacobs, PWE, TSOS, RSP - Director of Transportation Pinellas County Public Works 2) Kevin Kuhlow, PE - Ayres Associates, Inc., Transportation Services Manager, 3) Available for questions: Hisham Sunna, PhD, PE - Ayres Associates, Inc., Belcher Rd and Gulf to Bay Blvd Project Manager 3. City Manager 3.1 ID#20-8179 Approve not-to-exceed increase of $125,000 to Hilltop Securities Inc. (Hilltop) for spring training deal structure consulting services provided by ICON Venue Group, LLC d/b/a CAA ICON (CAA ICON) as subconsultant to Hilltop per Amendment 1 to the agreement dated April 17, 2019 between Hilltop and CAA ICON, approve a not-to-exceed administrative fee increase of $5,000 to Hilltop per the agreement between Hilltop and the City, bringing the total for contract No. 900622 to $188,059.17 and authorize the appropriate officials to execute same. (consent) 3.2 ID#20-8180 Provide direction on Clearwater Main Library Imagine Clearwater Construction Scheduling. 4. Office of Management and Budget City of Clearwater Page 2 Printed on 8/30/2020 Council Work Session Work Session Agenda August 31, 2020 4.1 9407-20 Set final millage rate of 5.9550 mills for fiscal year 2020/21 against non-exempt real and personal property within the City of Clearwater and pass Ordinance 9407-20 on first reading. (APH) 4.2 9408-20 Approve the City of Clearwater Annual Operating Budget for the 2020/21 fiscal year and pass Ordinance 9408-20 on first reading. (APH) 4.3 9409-20 Approve the fiscal year 2020/21 Annual Capital Improvement Budget, establish a six-year plan for the Capital Improvement Program (CIP) and pass Ordinance 9409-20 on first reading. (APH) 4.4 ID#20-8128 Approve the recommended Penny for Pinellas project list, as revised for Fiscal Years 2020/21 through 2029/30. (APH) 5. Economic Development and Housing 5.1 ID#20-8114 Approve State Housing Initiatives Partnership (SHIP) Program Annual Report and Local Housing Incentive Certification for the closeout year 2017-2018 and interim years 2018-2019 and 2019-2020 and allow appropriate officials to execute same. (APH) 6. Finance 6.1 ID#20-8084 Approve agreement for professional external audit services for five fiscal years ending September 30, 2020 through 2024, with the accounting/auditing firm of Carr, Riggs and Ingram, LLC, for a not-to-exceed amount of $711,700 and authorize the appropriate officials to execute same. (consent) 6.2 ID#20-8113 Approve Memorandum of Assumption with Resources Investment Advisors, LLC for investment advisory services for the City’s 457 Deferred Compensation Plan and 401(a) Money Purchase Pension Plan and authorize the appropriate officials to execute same. (consent) 7. Gas System 7.1 ID#20-8120 Approve a Gas Utility Easement from Fl-Tarpon Square-QRX, LLC, for the construction, installation, and maintenance of gas utility facilities on real property located at 41256 US Highway 19 North, Tarpon Springs and adopt Resolution 20-43. 7.2 ID#20-8136 Approve an Extended Warranty Service Agreement and Purchase Order, in the amount of $525,000, with Tecogen, Inc., for the period October 1, 2020 through September 30, 2029, for service maintenance on three Tecochill air conditioning units and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 3 Printed on 8/30/2020 Council Work Session Work Session Agenda August 31, 2020 8. Human Resources 8.1 ID#20-8085 Authorize the funding of city medical insurance for the Administrative Services Agreement between the City and Cigna Healthcare under a self-insured funding arrangement for the period January 1, 2021 through December 31, 2021, at a total not-to-exceed $21.5 million, to be funded by city budgeted funds, payroll deductions of employees and retiree premiums. (consent) 8.2 ID#20-8105 Approve a one-year renewal term for the professional services agreement between the City of Clearwater and Cigna Onsite Health, LLC to provide onsite health clinic services to employees, family members, and retirees who are covered by the City of Clearwater health insurance not to exceed $1.7 million and authorize the appropriate officials to execute same. (consent) 9. Parks and Recreation 9.1 ID#20-8029 Approve a proposal by Construction Manager at Risk Keystone Excavators, Inc. of Oldsmar, Florida in the amount of $268,417.05 for site work and improvements at Valencia Park located at 2050 Hercules Avenue and authorize the appropriate officials to execute same. (consent) 9.2 ID#20-8100 Approve the First Amendment to the Host Venue Agreement between the City and Competitor Group, Inc. (CGI) for the Rock ‘n’ Roll Marathon Series to update the term of the agreement and authorize the appropriate officials to execute same. (consent) 10. Engineering 10.1 ID#20-7727 Ratify and confirm a first amendment to the Joint Project Agreement (JPA) between Pinellas County and the City of Clearwater for the Sunset Point Road at Betty Lane Utility Relocation Project (17-0012-UT) for an increase of $333,108.17, from $402,948 to $736,056.17, and authorize the appropriate officials to execute same. (consent) 10.2 ID#20-8095 Approve Construction Manager at Risk (CMAR) proposal from Skanska, Inc., of Tampa, FL, for installation of supportive infrastructure for Imagine Clearwater (17-0031-EN) at the Guaranteed Maximum Price (GMP) of $1,184,090 and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 4 Printed on 8/30/2020 Council Work Session Work Session Agenda August 31, 2020 10.3 ID#20-8103 Award a construction contract to David Nelson Construction Company, of Palm Harbor, Florida, for Invitation to Bid (ITB) 20-0029-EN 2021 Annual Stormwater Repairs in the annual amount of $1,500,000 for an initial one-year term with an option to renew for three additional one-year renewal terms on a unit price basis and authorize the appropriate officials to execute same. (consent) 10.4 ID#20-8104 Award a construction contract to Shenandoah General Construction Company, of Pompano Beach, Florida, for Invitation to Bid (ITB) 20-0019-EN 2021 Stormwater Pipe Cleaning in the annual amount of $400,000 for an initial one-year term with an option to renew for three additional one-year renewal terms on a unit price basis and authorize the appropriate officials to execute same. (consent) 10.5 ID#20-8112 Approve the conveyance of a Distribution Easement to Duke Energy Florida, LLC, d/b/a Duke Energy, for the installation, operation and maintenance of electric facilities to support Duke’s new transformers and electrical facility installation for the Imagine Clearwater project. (consent) 11. Planning 11.1 ID#20-8131 Authorize a Work Order to HDR, Inc. of Tampa, Florida in the amount of $236,324 to assist in updating the City’s Comprehensive Plan per Clearwater Code of Ordinances, 2.564(1)(d) Other Government Contracts, and authorize the appropriate officials to execute same. (consent) 12. Information Technology 12.1 ID#20-8132 Authorize a purchase order to CDW Government LLC (CDW-G), of Vernon Hills, IL, in the amount of $156,377.00, pursuant to Clearwater Code of Ordinances Section 2.564(1)(d) Exceptions to Bid - Other Government Entities’ Bids, authorize lease purchase under the City's Master Lease Purchase Agreement or internal financing via an interfund loan from the Capital Improvement Fund, whichever is deemed to be in the City's best interests, and authorize the appropriate officials to execute same. (consent) 13. Public Utilities 13.1 ID#20-8135 Authorize the award of Invitation to Bid 43-20, Laboratory Services, to Flowers Chemical Laboratories, Inc of Altamonte Springs, FL and Pace Analytical Services, LLC of Oldsmar, FL for an annual not-to-exceed amount of $400,000.00 with the option for two, one-year extensions at the City’s discretion, and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 5 Printed on 8/30/2020 Council Work Session Work Session Agenda August 31, 2020 14. Customer Service 14.1 ID#20-8102 Approve the renewal agreement and purchase order to Cayenta, a division of N. Harris Computer Corporation, for support and maintenance related to the Utility Management System, for a total not-to-exceed amount of $774,366.15 for the 5-year term beginning November 1, 2020 through October 31, 2025, per Clearwater Code of Ordinances Section 2.564 (1) (e) Impractical to bid and authorize the appropriate officials to execute same. (consent) 15. Solid Waste 15.1 ID#20-8191 Approve a Purchase Order increase to Clearwater Towing Service, Inc., of Clearwater, FL, in the amount of $15,000 for a total not to exceed amount of $75,000 for remainder of this term ending September 30, 2020, to accommodate towing services for all city-wide equipment, and authorize the appropriate officials to execute same. (consent) 15.2 ID#20-8109 Approve an increase to Contract 900048, Hose and Hydraulics, Inc. of Clearwater, FL, in the amount of $100,000 for the remainder of the third year term, bringing the total amount to $325,000, increase the final two terms of the contract expiring August 10, 2022 to $325,000 for the purchase of replacement hydraulic parts, repairs and service for vehicles and equipment used by city departments, in accordance with Clearwater Code of Ordinances Sec. 2.564(1)(d), Other Government Entities Bids, and authorize the appropriate officials to execute same. (consent) 16. Official Records and Legislative Services 16.1 ID#20-8134 Appoint Janelle Branch to the Brownfields Advisory Board, as a business owner or representative, with a term to expire September 30, 2024. (consent) 17. Legal 17.1 ID#20-8121 Increase the amount of the contract with Manson Bolves Donaldson Varn for outside counsel representation in Seminole Boat Docks land ownership issues for a not exceed amount of exceed $25,000, for a new contract total of not to exceed $75,000, approve the amendment to the Legal Services Agreement increasing the contract amount, and authorize the appropriate officials to execute same. (consent) 17.2 ID#20-8127 Approve a Special Magistrate Services Agreement with Nancy Mag, Esq. and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 6 Printed on 8/30/2020 Council Work Session Work Session Agenda August 31, 2020 17.3 9383-20 2nd Adopt Ordinance 9383-20 on second reading, amending Chapter 33, rdg Clearwater Code of Ordinances, to prohibit derelict vessels from being left in the city waterways and providing for enforcement. 17.4 ID#20-8188 Confirm COVID-19 Emergency Proclamation and adopt Resolution 20-47. 18. City Manager Verbal Reports 19. City Attorney Verbal Reports 20. Council Discussion Item 20.1 ID#20-8106 Solar Panels on Amphitheater - Councilmember Beckman 20.2 ID#20-8199 Go Vote on old City Hall - Councilmember Beckman 20.3 ID#20-8200 PSTA Update - Vice Mayor Allbritton 21. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). 22. Closing Comments by Mayor 23. Adjourn 24. Presentation(s) for Council Meeting 24.1 ID#20-8152 Library Card Sign Up Month Proclamation - Jennifer Obermaier, Library Director City of Clearwater Page 7 Printed on 8/30/2020