Council Work Session

City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Work Session Agenda Monday, September 14, 2020 9:00 AM Main Library - Council Chambers Council Work Session Council Work Session Work Session Agenda September 14, 2020 To ensure public safety and comply with the Governor's Safer at Home order in response to the COVID-19 virus, the Clearwater City Council will hold a public meeting on Monday, September 14, 2020 at 9:00 a.m. using communications media technology. Pursuant to Executive Order No. 20-69, issued by the Office of Governor Ron DeSantis on March 20, 2020, municipalities may conduct meetings of their governing boards without having a quorum of its members present physically or at any specific location, and utilizing communications media technology such as telephonic or video conferencing, as provided by Section 120.54(5)(b)2, Florida Statutes. The meeting will be held through the Zoom platform and will be broadcast live on the city's website (https://www.myclearwater.com/government/council-meeting-streaming-videos) , on Facebook (www.facebook.com/cityofclearwater) and on YouTube (www.youtube.com/myclearwater) as well as the following public access TV channels: Spectrum Channel 638, Frontier Channel 30 and WOW! Channel 15. Individuals with disabilities who need reasonable accommodations to effectively participate in this meeting are asked to contact the City Clerk at (727)562-4092 or rosemarie.call@myclearwater.com in advance. 1. Call to Order 2. Office of Management and Budget 2.1 9407-20 2nd Adopt Ordinance 9407-20 on second reading, declaring the millage rate to rdg be levied for the Fiscal Year beginning October 1, 2020 and ending September 30, 2021, for operating purposes including the funding of pensions, debt service, and road maintenance for capital improvement expenditures at 5.9550 mills. 2.2 9408-20 2nd Adopt Ordinance 9408-20 on second reading, adopting an Operating rdg Budget for the Fiscal Year beginning October 1, 2020 and ending September 30, 2021, authorizing the City Manager to issue such instructions that are necessary to achieve and accomplish the service programs so authorized; authorizing the City Manager to transfer monies and programs among the departments and activities within any fund as provided by Chapter 2 of the Clearwater Code of Ordinances. 2.3 9409-20 2nd Adopt Ordinance 9409-20 on second reading, adopting the Capital rdg Improvement Program Budget for the Fiscal Year beginning October 1, 2020 and ending September 30, 2021; approving the six-year Capital Improvement Program, which shall be reevaluated at the beginning of each Fiscal Year; authorizing the City Manager to issue such instructions that are necessary to achieve and accomplish the capital improvements so authorized; authorizing the City Manager to transfer money between programs in the Capital Improvement Program; and appropriating available and anticipated resources for the projects identified. City of Clearwater Page 2 Printed on 9/14/2020 Council Work Session Work Session Agenda September 14, 2020 2.4 #9410-20 & Amend the City’s fiscal year 2019/20 operating and capital improvement 9411-20 budgets at third quarter and pass Ordinances 9410-20 and 9411-20 on first reading. 3. Economic Development and Housing 3.1 ID#20-8225 Appoint eleven members to the Affordable Housing Advisory Committee, to include the appointment of a locally elected official, and adopt Resolution 20-50. 4. Finance 4.1 ID#20-8220 Approve the purchase of excess liability, excess workers compensation and numerous specialty insurance policies, from October 1, 2020 through September 30, 2021, at an amount not to exceed $1,000,000 and authorize the appropriate officials to execute same. (consent) 5. Human Resources 5.1 ID#20-8094 Authorize the funding of city paid life insurance and long-term disability benefits for the Administration Management Services Agreement with Unum Life Insurance Company of America, with a 0% increase, in the amount of $808,000 for the period January 2021 through December 2022 and authorize the appropriate officials to execute same. (consent) 6. Parks and Recreation 6.1 ID#20-8206 Authorize award of Invitation to Bid 37-20, Tree Assessment and Inventory Survey, to E-Sciences, Inc., in the annual amount of $30,000 for a period of five years beginning September 2020 through October 2025 for a total not-to-exceed amount of $150,000 and authorize the appropriate officials to execute same. (consent) 6.2 ID#20-8192 Approve a one-year Agreement with Juvenile Welfare Board (JWB) and the City of Clearwater for funding youth programs and approve a first quarter budget amendment of $394,095 in special program G2107, JWB Youth Programming and authorize the appropriate officials to execute same. (consent) 6.3 ID#20-8212 Approve a revised Standard Agreement Form to be used with the various Youth Co-Sponsor Groups and the City of Clearwater and authorize the appropriate officials to execute same. (consent) 7. Police Department City of Clearwater Page 3 Printed on 9/14/2020 Council Work Session Work Session Agenda September 14, 2020 7.1 ID#20-8048 Approve a contract with the Pinellas County Sheriff’s Office, Largo, Florida, in the amount not to exceed $582,070, which includes contingency, for forensic crime scene processing, latent prints, property and evidence storage, and Pinellas Juvenile Assessment Center services, during the one-year contract period commencing on October 1, 2020 through September 30, 2021, and authorize the appropriate officials to execute same. (consent) 7.2 ID#20-8156 Approve an agreement between Clearwater Towing Service, Incorporated and the City of Clearwater to provide full-service vehicle removal, towing, storage, and transport and impound services to accommodate all needs of the Clearwater Police Department and the City’s Fleet Maintenance Division, authorize the appropriate officials to execute same, and ratify and confirm Fourth Extension to the Vehicle Towing Contract bridging the 23-day gap between the expiration of the Third Extension and start of the new agreement. (consent) 7.3 ID#20-8171 Approve renewal of the TriTech Software Support Agreement, in the amount of $189,096.22, for a 12-month period beginning October 1, 2020 and ending September 30, 2021, and authorize the appropriate officials to execute same. (consent) 7.4 ID#20-8178 Approve an Interlocal Agreement between the Clearwater Community Redevelopment Agency (CRA) and the City of Clearwater to provide CRA funding in Fiscal Year 2020-2021 in the amount of $250,268.12 to underwrite the cost of additional Community Policing services by the Clearwater Police Department in the Downtown Gateway District, Prospect Lake District, and the Downtown Core District, encompassed by the CRA to address quality of life issues, drug dealing, prostitution, and homelessness and authorize the appropriate officials execute same. (consent) 8. Engineering 8.1 ID#20-8167 Approve RFQ 40-20 for selection of firms to provide Construction Manager at Risk (CMAR) Services for Continuing Contracts, as listed, for a period of four years and authorize the appropriate officials to execute same. (consent) 8.2 ID#20-8168 Approve Engineer of Record (EOR) work order to Biller Reinhart Engineering Group, Inc., for 2021 Bridges Repair (20-0027-EN) in the amount of $161,150 and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 4 Printed on 9/14/2020 Council Work Session Work Session Agenda September 14, 2020 8.3 ID#20-8177 Approve Change Order Two to Paramount Painting and Services, Inc. of Tampa, FL, for East WRF RDT Building Repair (18-0016-UT) in the amount of $98,814, increasing the contract from $131,580 to $230,394, and authorize the appropriate officials to execute same. (consent) 8.4 ID#20-8193 Ratify and confirm $38,000 of the $140,870 work order for America’s Water infrastructure Act and Public Utilities Emergency Response Plans (19-0030-UT), approve a five-year agreement with Black and Veatch, of Tampa, Florida, per RFQ 30-20, and authorize the appropriate officials to execute same. (consent) 8.5 ID#20-8235 Approve an Interlocal Agreement with Pinellas County for $750,000 in Penny IV Assistance toward the Gulf Boulevard Improvement Plan for related Eligible Project work from January 1, 2020 through September 30, 2026 and authorize the appropriate officials to execute same. (consent) 9. Fire Department 9.1 ID#20-8194 Approve Amendment No. 1 for the Emergency Medical Services ALS First Responder Agreement between Pinellas County and City of Clearwater for a budget increase for emergency medical services to the Clearwater Fire District and authorize the appropriate officials to execute same. (consent) 9.2 ID#20-8224 Authorize a Purchase Order to Ten-8 Fire Equipment Inc., of Bradenton, FL, for the purchase of two new Pierce Heavy Duty Velocity Pumpers in an amount of $1,334,223.00 in accordance with Sec. 2.564(1)(d), Clearwater Code of Ordinances - Other Governmental Entities Bids; declare G2946 and G2611 surplus effective upon receipt of the two purchased vehicles and authorize for disposal at auction in accordance with Clearwater Code of Ordinances Section 2.622 or authorize trade-in in accordance with Section 2.624 Clearwater Code of Ordinances- Exceptions to auction sale bidding procedures whichever is deemed to be in the City’s best interests; and authorize the appropriate officials to execute same. (consent) 10. Planning 10.1 ID#20-8169 Provide direction on the proposed first amendment to an existing Development Agreement between the City of Clearwater and East Shore International Enterprises, LLC and 411ES, LLC, which provides a one-year extension for site plan approval and confirm a second public hearing in City Council Chambers before City Council on October 1, 2020 at 6:00 p.m., or as soon thereafter as may be heard. (HDA2019-03001; 400/405/408/409/411 East Shore Drive). 11. Information Technology City of Clearwater Page 5 Printed on 9/14/2020 Council Work Session Work Session Agenda September 14, 2020 11.1 ID#20-8154 Approve a contract (purchase order) to Oracle America, Inc., Redwood Shores, CA for the period of October 1, 2020 through September 30, 2021 for software maintenance, at a cost not to exceed $299,000.00 in accordance with Sec. 2.564(1) (b) Clearwater Code of Ordinances, sole source, and authorize the appropriate officials to execute same. (consent) 11.2 ID#20-8161 Authorize piggyback off of the State of Florida Department of Management Services Contract DMS-10/11-008C, for basic cellular/smart phones and mobile data services, with Verizon Wireless, in an amount not to exceed $675,000 for the period October 1, 2020 through September 30, 2021, pursuant to Clearwater Code of Ordinances Section 2.564 (1)(d) Other Government Entities Bids and authorize the appropriate officials to execute same. (consent) 12. Solid Waste 12.1 ID#20-8166 Authorize a purchase order to Palmdale Oil Company of Ft. Pierce, FL to provide oils and lubricants for a not to exceed amount of $225,000 for period October 1, 2020 through July 31, 2023 with one additional two-year renewal at a not to exceed amount of $150,000 at the City’s discretion, pursuant to Clearwater Code of Ordinances Section 2.564(1)(d) Cooperative Contracts and authorize the appropriate officials to execute same. (consent) 13. Official Records and Legislative Services 13.1 ID#20-8195 Approve an agreement with the Law Firm of Dean, Mead & Dunbar to provide lobbying services at the state level from October 1, 2020 through September 30, 2024 at a cost of $4,000 per month, plus estimated expenses of $4,800, not to exceed $52,800 per year, and authorize the appropriate officials to execute same. (consent) 14. Legal 14.1 ID#20-8230 Confirm COVID-19 Emergency Proclamation and adopt Resolution 20-51. 15. City Manager Verbal Reports 16. City Attorney Verbal Reports 17. Council Discussion Item 17.1 ID#20-8272 Referendum Mailer - Councilmember Beckman City of Clearwater Page 6 Printed on 9/14/2020 Council Work Session Work Session Agenda September 14, 2020 18. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). 19, Closing Comments by Mayor 20. Adjourn 21. Presentation(s) for Council Meeting 21.1 ID#20-8153 International Day of Peace Proclamation - Father Bob Swick 21.2 ID#20-8219 National Assisted Living Week Proclamation - Lauren Perry, Executive Director of The Colonnade at Beckett Lake City of Clearwater Page 7 Printed on 9/14/2020