Council Work Session

City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Meeting Agenda Monday, September 13, 2021 9:00 AM Main Library - Council Chambers Council Work Session Council Work Session Meeting Agenda September 13, 2021 1. Call to Order 2. Office of Management and Budget 2.1 9497-21 Set final millage rate of 5.9550 mills for fiscal year 2021/2022 against non-exempt real and personal property within the City of Clearwater and pass Ordinance 9497-21 on first reading. 2.2 9499-21 Approve the fiscal year 2021/2022 Annual Capital Improvement Budget, establish a six-year plan for the Capital Improvement Program (CIP), and pass Ordinance 9499-21 on first reading. 2.3 ID#21-9695 Approve the recommended Penny for Pinellas project list, as revised for Fiscal Years 2021/22 through 2029/2030. 2.4 9498-21 Approve the City of Clearwater Annual Operating Budget for the 2021/22 fiscal year and pass Ordinance 9498-21 on first reading. 2.5 9500-21 & Amend the City’s fiscal year 2020/2021 operating and capital 9501-21 improvement budgets at third quarter and pass Ordinances 9500-21 and 9501-21 on first reading. 3. Economic Development and Housing 3.1 ID#21-9690 Approve a local government contribution of $75,000 in General Fund Reserves to be set aside as a commitment for the Minimum Local Government Contribution that is required for Archway Partners, LLC (Archway) to receive a basis boost in the State of Florida’s Low Income Housing Tax Credit Program (LIHTC) for an 80-unit affordable housing development project at 1250 Cleveland Street; approve Section 15.18 and 15.21 of the Development Agreement between the Community Redevelopment Agency of the City of Clearwater and Archway and authorize the appropriate officials to execute same. (consent) 4. Finance 4.1 ID#21-9673 Approve the purchase of excess liability, excess workers compensation, and numerous specialty insurance policies from October 1, 2021 through September 30, 2022 at an amount not to exceed $1,300,000 pursuant to City Code of Ordinances Section 2.563(1)(i), Insurance, and authorize the appropriate officials to execute same. (consent) 4.2 ID#21-9674 Approve an extension of the Claims Service Contract with Sedgwick Claims Management Services, Inc. of Nashville, TN, in the not-to-exceed amount of $300,000 for a three-year term, pursuant to City Code of Ordinances Section 2.563, (1)(i), Insurance, and authorize the appropriate officials to execute same. City of Clearwater Page 2 Printed on 9/10/2021 Council Work Session Meeting Agenda September 13, 2021 4.3 ID#21-9684 Approve a two-year extension of Master Banking Services Agreement with Wells Fargo Bank, N.A. for the period October 1, 2021 through September 30, 2023, for a not-to-exceed total of $240,000, for banking and custodial safekeeping services, and authorize the appropriate officials to execute same. (consent) 5. Gas System 5.1 ID#21-9642 Review Clearwater Gas System (CGS) Fiscal Year 20/21 Dividend transfer to the General Fund and discuss in concept the CGS Vision 2035 proposal. 5.2 ID#21-9688 Accept Ordinance 536, an Interlocal Agreement/Franchise with the Town of Belleair, in order for Clearwater Gas System to continue to provide natural gas service to the citizens of Belleair and adopt Resolution 21-33. 6. Human Resources 6.1 ID#21-9625 Approve a one-year renewal term for the professional services agreement between the City of Clearwater and Evernorth Direct Health, LLC (formerly Cigna Onsite Health, LLC) to provide onsite health clinic services to employees, family members, and retirees who are covered by the City of Clearwater health insurance for a not to exceed amount of $1,721,400 and authorize the appropriate officials to execute same. (consent) 6.2 ID#21-9664 Authorize the funding of city medical insurance for the Administrative Services Agreement between the City and Cigna Healthcare under a self-insured funding arrangement for the period January 1, 2022 through December 31, 2022, at a total not-to-exceed $22.5 million, to be funded by city budgeted funds, payroll deductions of employees, retiree premiums, and an estimated $1.7 million of Central Insurance Fund reserves. (consent) 6.3 ID#21-9723 Approve the amendment to the collective bargaining agreement as negotiated between the City of Clearwater and Communications Workers of America, Local 3179 (CWA) for Fiscal year 2021/2022 and authorize the appropriate officials to execute same. (consent) 7. Parks and Recreation 7.1 ID#21-9670 Approve a one-year Agreement with Juvenile Welfare Board (JWB) and the City of Clearwater for funding youth programs and approve a first quarter budget amendment of $394,095 in special program G2107, JWB Youth Programming and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 3 Printed on 9/10/2021 Council Work Session Meeting Agenda September 13, 2021 7.2 ID#21-9678 Approve the Agreement between the Martin Luther King Jr. Neighborhood Family Center, Inc. (MLKNFC) and the City of Clearwater for the recreational, educational, and social programming at the North Greenwood Recreation and Aquatics Complex and North Greenwood Library from October 1, 2021 through September 30, 2026 with one five-year extension and authorize the appropriate officials to execute same. (consent) 7.3 ID#21-9689 Approve Third Amendment to Lease Agreement between Clearwater Golf Associates, Inc. and City of Clearwater to provide assistance of $58,100.00 to partially offset the cost of installing reclaimed water at the Landings Golf Course and authorize the appropriate officials to execute same. (consent) 8. Police Department 8.1 ID#21-9685 Approve a purchase order to TriTech Software Systems of San Diego, CA for the renewal of TriTech Software Support in the amount of $198,451.06 from October 1, 2021 through September 30, 2022, pursuant to City Code of Ordinances Section 2.563(1)(a), Single Source, and authorize the appropriate officials to execute same. (consent) 9. Engineering 9.1 ID#21-9654 Approve the final plat for Angelfish, whose physical address is 25400 US Highway 19 North, located on the west side of US Highway 19 North, approximately one-half mile south of Enterprise Road. (consent) 9.2 ID#21-9661 Award Invitation to Bid 46-21 to Covenant Property Investors, LLC, approve the Contract for Purchase of Real Property by the City of Clearwater, Florida (City) by and between the City and Covenant Property Investors, LLC (Covenant) for the City to sell to Covenant a Parking Condominium containing 450 public parking spaces, more particularly described as Condominium Unit PUB of NORTH BEACH PLAZA CONDOMINIUM, a Condominium, according to the Declaration of Condominium thereof, recorded in Official Records Book 19444, Page 145, and any amendments thereto, and the plat thereof recorded in Condominium Plat Book 159, Page 91, of the Public Records of Pinellas County, Florida, together with its undivided share in the common elements appurtenant thereto (Parking Unit), located at 490 Poinsettia Street, Clearwater, and authorize the appropriate officials to execute same, together with all other instruments required to affect closing. (consent) 9.3 Ord.9496-21 Approve the request from city staff to vacate two Drainage and Utility Easements that were retained as a part of Ordinance 6879-01 of the City of Clearwater, Florida as recorded in Official Records Book 11701, Page 1155, of the Public Records of Pinellas County, Florida, and pass Ordinance 9496-21 on first reading. City of Clearwater Page 4 Printed on 9/10/2021 Council Work Session Meeting Agenda September 13, 2021 9.4 Ord.9506-21 Approve the request from the owner of property addressed 1496 Rosetree Court, Clearwater to vacate the east 6 feet of a platted 10-foot Drainage and Utility Easement, located along the west 10 feet of lot 1, of Rosetree Court, according to the plat thereof as recorded in Plat Book 79, Page 20, of the Public Records of Pinellas County, Florida, and pass Ordinance 9506-21 on first reading. 10. Planning 10.1 ANX2021-0 Approve the annexation, initial Future Land Use Map designation of 6010 Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for certain residential real property with the legal description attached hereto as Exhibit A and pass Ordinances 9481-21, 9482-21, and 9483-21 on first reading. (ANX2021-06010) 10.2 ANX2021-0 Approve the annexation, initial Future Land Use Map designation of 7013 Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1729 Brentwood Drive, and pass Ordinances 9493-21, 9494-21, and 9495-21 on first reading. (ANX2021-07013) 10.3 ANX2021-0 Approve the annexation, initial Future Land Use Map designations of US 7012 19-Regional Center (US 19-RC) and Water, and initial Zoning Atlas designations of US 19 and Preservation (P) Districts for two unaddressed parcels located between 2975 Gulf to Bay Boulevard and Old Tampa Bay; and pass ordinances 9490-21, 9491-21, and 9492-21 on first reading. (ANX2021-07012) 10.4 9487-21 Approve amendments to the Community Development Code revising Section 3-909, Outdoor cafés located within public right(s)-of-way and Appendix A Schedule of Fees, Rate and Charges and pass Ordinance 9487-21 on first reading. (TA2021-07002) 11. Information Technology 11.1 ID#21-9579 Authorize an increase to Contract 900566 and approve the service agreement addendum to Convergint Technologies, LTD of Schaumburg, IL in an amount of $375,000.00 for a new not to exceed amount of $881,392.22 for the period January 5, 2019 through January 3, 2024, pursuant to Request for Proposal (RFP) 32-18, Building Security Hardware and Software and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 5 Printed on 9/10/2021 Council Work Session Meeting Agenda September 13, 2021 11.2 ID#21-9606 Approve a contract with GeoNexus Technologies, LLC (GeoNexus) of Ann Arbor, MI for software licensing and maintenance of field mobility software and integration services in the amount of $286,831.20 for the period October 1, 2021 through September 30, 2024 pursuant to City Code of Ordinances Section 2.563(1)(a) Single Source and authorize the appropriate officials to execute same. (consent) 11.3 ID#21-9608 Authorize a purchase order with Verizon Wireless for basic cellular/smart phones and mobile data services in an amount of $225,000.00 for the period of October 1, 2021 through January 19, 2022, pursuant to Clearwater Code of Ordinances Section 2.563 (1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent) 11.4 ID#21-9609 Approve a purchase order (contract) to Oracle America, Inc. of Redwood Shores, CA for software maintenance in a not-to-exceed amount of $303,229.47 for term October 1, 2021 through September 30, 2022 pursuant to City Code of Ordinances 2.563 (1)(a) single source and authorize the appropriate officials to execute same. (consent) 12. Public Utilities 12.1 ID#21-9611 Authorize a Purchase Order to Tencarva Machinery CO LLC, dba Hudson Pump and Equipment Associates, Inc. Of Greensboro NC for additional SmartCover Systems associated with wastewater system manhole sewage level monitoring equipment in a not-to-exceed amount of $49,912.00, pursuant to Clearwater Code of Ordinances 2.563(1)(a) Single Source and authorize the appropriate officials to execute same. (consent) 12.2 ID#21-9626 Authorize a purchase order to Rexel USA, Inc of Dallas, TX for Allen-Bradley equipment, parts, and maintenance in an annual not-to-exceed amount of $150,000.00 for the term of October 17, 2021 through October 16, 2022 with the option for two, one-year renewals at the City's discretion pursuant to Clearwater Code of Ordinances 2.563(1)(a) Single Source and authorize the appropriate officials to execute same. (consent) 13. City Manager 13.1 ID#21-9745 Approve an Interlocal Agreement between the City of Clearwater and the Community Redevelopment Agency (CRA) to provide staffing and administrative services for the CRA, provided for the reimbursement of certain expense by the CRA to the City, and authorize the appropriate officials to execute same. (consent) 14. Legal City of Clearwater Page 6 Printed on 9/10/2021 Council Work Session Meeting Agenda September 13, 2021 14.1 9488-21 Amend Clearwater Community Development Code Article 3, Development Standards, Section 3-204., which relates to accessory uses and structures standards, to add subsection I, which will allow for the keeping of chickens as an accessory use in certain residential zoning districts and provide standards for associated accessory structures, and pass Ordinance 9488-21 on first reading. 14.2 9489-21 Amend Clearwater Code of Ordinances Chapter 8, Animals, Section 8.04, Exceptions to Section 8.03, to add subsection 11 allowing for the keeping of chickens pursuant to Section 3-204.I of the Clearwater Community Development Code; amend Section 8.33 to include chickens in the list of animals owners are prohibited from allowing to roam at large; and pass Ordinance 8489-21 on first reading. 14.3 ID#21-9682 Request for authority to initiate a quiet title action against the real property located at 407 Vine Avenue, Clearwater, FL. (consent) 14.4 ID#21-9683 Request for authority to initiate foreclosure actions on behalf of the City to recover of amounts owed on municipal liens imposed against certain real property. (consent) 14.5 ID#21-9704 Appoint Jon Jennings as City Manager effective November 8, 2021 and approve the Employment Agreement. (consent) 15. City Manager Verbal Reports 16. City Attorney Verbal Reports 16.1 ID#21-9733 Discuss draft ordinance relating to Ranked Choice Voting. 17. Council Discussion Item 17.1 ID#21-9686 PSTA/Forward Pinellas Update - Councilmember Allbritton 18. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). 19. Closing Comments by Mayor 20. Adjourn 21. Presentation(s) for Council Meeting 21.1 ID#21-9619 September Service Awards City of Clearwater Page 7 Printed on 9/10/2021 Council Work Session Meeting Agenda September 13, 2021 21.2 ID#21-9517 Parks & Recreation Volunteer of the Year Award - Samantha (Sam) Moullet, Recreation Specialist 21.3 ID#21-9699 Public Natural Gas Week Proclamation - Chuck Warrington, Clearwater Gas System 21.4 ID#21-9691 Library Board Annual Report - Donna Dennis, Library Board Chair City of Clearwater Page 8 Printed on 9/10/2021