Council Work Session

City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Work Session Agenda Monday, September 12, 2022 9:00 AM Main Library - Council Chambers Council Work Session Council Work Session Work Session Agenda September 12, 2022 1. Call to Order 2. Office of Management and Budget 2.1 9617-22, Amend the City’s fiscal year 2021/22 operating and capital improvement 9618-22 budgets at third quarter and pass Ordinances 9617-22 and 9618-22 on first reading. 2.2 9614-22 Set final millage rate of 5.8850 mills for fiscal year 2022/23 against non-exempt real and personal property within the City of Clearwater and pass Ordinance 9614-22 on first reading. 2.3 9615-22 Approve the City of Clearwater Annual Operating Budget for the 2022/23 fiscal year and pass Ordinance 9615-22 on first reading. 2.4 9616-22 Approve the fiscal year 2022/23 Annual Capital Improvement Budget, establish a six-year plan for the Capital Improvement Program (CIP), and pass Ordinance 9616-22 on first reading. 2.5 ID#22-0957 Approve the recommended Penny for Pinellas project list, as revised for fiscal years 2022/23 through 2029/30. (APH) 3. Economic Development and Housing 3.1 ID#22-0938 Approve a local government contribution of $610,000 in General Fund Reserves to be set aside as a commitment for the Local Government Contribution that is required for Archway Clearwater Gardens, LLC (Archway) to receive a basis boost in the State of Florida’s Low Income Housing Tax Credit Program (LIHTC) for an 80-unit affordable housing development project at 1250 Cleveland Street; approve Section 15.18 of Development Agreement between the Community Redevelopment Agency of the City of Clearwater and Archway as amended; and authorize the appropriate officials to execute same. (consent) 4. Finance 4.1 ID#22-0910 Approve the purchase of excess liability, workers compensation and various specialty insurance policies from October 1, 2022 through September 30, 2023 at an amount not to exceed $1,400,000 pursuant to Clearwater Code of Ordinances Section 2.563(1)(i), Insurance, and authorize the appropriate officials to execute same. (consent) 5. Human Resources City of Clearwater Page 2 Printed on 9/7/2022 Council Work Session Work Session Agenda September 12, 2022 5.1 ID#22-0872 Approve a one-year renewal and Amendment to the Professional Services Agreement with Evernorth Direct Health, LLC (formerly Cigna Onsite Health, LLC) to provide onsite health clinic services to employees, family members, and retirees who are covered by the City of Clearwater health insurance in a not-to-exceed amount of $1,536,823.00 pursuant to RFP 26-15, Onsite Medical and Prescription Drug Services, and authorize the appropriate officials to execute same. (consent) 5.2 ID#22-0873 Authorize funding and approve purchase order to Evernorth Behavioral Health (Evernorth) and contract to Cigna Healthcare (Cigna) for the employee assistance program and city medical insurance (under a self-insured funding arrangement) for the period January 1, 2023 through December 31, 2023, for a total not-to-exceed amount of $26,155,000 ($55,000 for Evernorth and $26.1 million for Cigna) pursuant to Request for Proposals (RFP) 26-22, Medical Insurance and Employee Assistance Program, to be funded by city budgeted funds, payroll deductions of employees and retiree premiums; and authorize the appropriate officials to execute same. (consent) 5.3 ID#22-0939 Approve the first addendum to the collective bargaining agreement as negotiated between the City of Clearwater and Communication Workers of America, Local 3179 (CWA) for Fiscal year 2022/2023 and authorize the appropriate officials to executive same. (consent) 6. Parks and Recreation 6.1 ID#22-0944 Approve a one-year Agreement with Juvenile Welfare Board (JWB) and the City of Clearwater for funding youth programs, approve a first quarter budget amendment of $468,897 in special program G2107, JWB Youth Programming, and authorize the appropriate officials to execute same. (consent) 6.2 ID#22-0956 Rocknroll Marathon Overview 7. Police Department 7.1 ID#22-0913 Accept the University of North Florida Training and Services Institute, Inc., d/b/a Institute of Police Technology and Management (IPTM), High Visibility Education (HVE) and Enforcement Campaign for Pedestrian and Bicycle Safety Grant Award in the amount of $21,836.07 for police overtime and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 3 Printed on 9/7/2022 Council Work Session Work Session Agenda September 12, 2022 7.2 ID#22-0922 Approve an Event License Agreement between Jones Lang LaSalle Americas, Inc, in its capacity as agent for the owner of the premises known as Countryside Mall, located at 27001 US Highway 19 North, Clearwater, Florida, and the City of Clearwater Police Department for the purpose of hosting the National Night Out Event on October 4, 2022, located at the Countryside Mall, and authorize the appropriate officials to execute same. (consent) 7.3 ID#22-0937 Approve a purchase order to TriTech Software Systems, a CentralSquare Company, for the renewal of TriTech Software Support and Maintenance in the amount of $214,285.66, from October 1, 2022 through September 30, 2023, pursuant to Clearwater Code of Ordinances Section 2.563(1) (a), Single Source, and authorize the appropriate officials to execute same. (consent) 8. Engineering 8.1 ID#22-0732 Award construction contracts to the following contractors: Engineered Spray Solutions, of Lakeland, FL; Inliner Solutions, of Sanford, FL; Rowland, Inc. of Pinellas Park, FL; and USSI, LLC of Venice, FL, for the 2023 Sewer Point Repairs and Improvements in the amount of $32,000,000 for an initial one-year term on a unit price basis pursuant to Invitation to Bid (ITB) 22-0006-UT and authorize the appropriate officials to execute same. 8.2 ID#22-0824 Approve the First Amendment to the Professional Services Agreement with Wright-Pierce, Inc. of Tampa, FL which extends the Agreement for one additional year and approves Supplemental Work Order 1 for Wastewater Collection System (WWCS) Flow Monitoring Services in the amount of $735,871, increasing the work order from $1,640,880 to $2,376,751 pursuant to Request for Qualifications (RFQ) 23-19 and authorize the appropriate officials to execute same. (consent) 8.3 ID#22-0826 Approve a proposal from Keystone Excavators, Inc. of Oldsmar, FL for Drainage Improvements at Sally Lane and Lakeview Road for the Guaranteed Maximum Price of $323,567.40, pursuant to RFQ 40-20, Construction Manager at Risk (CMAR) Services for Continuing Contracts, and authorize the appropriate officials to execute same. (consent) 8.4 ID#22-0875 Approve work order and professional service agreement with Wannemacher Jensen Architects Inc., of St. Petersburg, FL, for the design of the new City Hall (22-0019-EN) in the amount of $2,948,340, pursuant to Request for Qualifications (RFQ) 24-22 and authorize the appropriate officials to execute same. (consent). 9. Fire Department City of Clearwater Page 4 Printed on 9/7/2022 Council Work Session Work Session Agenda September 12, 2022 9.1 ID#22-0857 Approve an Agreement between the City of Clearwater and Tampa Bay Psychology Associates, LLC, of Clearwater, FL, for psychological and educational services for Clearwater Fire and Rescue first responders, in a not to exceed amount of $70,000.00 through August 31, 2023, pursuant to Clearwater Code of Ordinances Section 2.563(1)(f), Professional services not subject to CCNA, and authorize the appropriate officials to execute same. (consent) 9.2 ID#22-0863 Approve an agreement between Pinellas County and City of Clearwater to provide Emergency Medical Services ALS First Responder services to the Clearwater Fire District, and authorize the appropriate officials to execute same. (consent) 10. Planning 10.1 LUP2022-06 Approve a Future Land Use Map Amendment from the Residential Urban 005 (RU) category to the Institutional (I) category for portions of property located at 110 N. McMullen Booth Road and pass Ordinance 9594-22 on first reading. (LUP2022-06005) 10.2 REZ2022-06 Approve a Zoning Atlas Amendment from the Low Medium Density 005 Residential (LMDR) District to the Institutional (I) District for portions of property located at 110 N. McMullen Booth Road and pass Ordinance 9595-22 on first reading. (REZ2022-06005). 10.3 ID#22-0926 Approve the First Amendment of the Interlocal Agreement for Planning and Mapping Services and/or Special Project Work with Forward Pinellas for the term beginning October 1, 2022 through September 30, 2026 and authorize the appropriate officials to execute same. (consent). 11. Information Technology 11.1 ID#22-0886 Authorize a purchase order with Verizon Wireless for cellular and mobile data services in an amount of $720,000.00 for the term October 1, 2022 through September 30, 2023, pursuant to Clearwater Code of Ordinances Section 2.563 (1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent) 11.2 ID#22-0887 Authorize a purchase order to the State of Florida Department of Management Services (DMS) for SUNCOM long distance service, State AIN Centranet lines, and toll-free lines, in an amount not to exceed $164,400.00 for the period October 1, 2022 through September 30, 2023, pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback or Cooperative Purchasing, and authorize the appropriate officials to execute same. (consent) 12. Marine & Aviation City of Clearwater Page 5 Printed on 9/7/2022 Council Work Session Work Session Agenda September 12, 2022 12.1 ID#22-0940 Approve the Selection Committee’s recommendation for the Clearwater Airpark Fixed Base Operator (RFP 38-22), authorize city staff to engage in negotiations with FlyUsa Inc. and Paradise Ventures, for the purpose of establishing a lease and operating agreement for Fixed Base Operator (FBO) services at Clearwater Airpark. (consent) 13. Public Utilities 13.1 ID#22-0917 Authorize a purchase order to Tencarva Machinery Co. LLC, dba Hudson Pump and Equipment of Greensboro, NC for Flygt Allis-Chalmers and Goulds pumps, parts, and factory services, in the annual amount of $200,000.00, effective October 1, 2022, with the option for two, one-year renewal options, pursuant to Clearwater Code of Ordinances Section 2.563 (1)(d), Non-competitive purchases (impractical), and authorize the appropriate officials to execute same. (consent) 13.2 ID#22-0942 Authorize a purchase order to US Submergent Technologies, LLC. of Orlando, FL for tank cleaning services in the not-to-exceed amount of $600,000, beginning September 15, 2022 through June 10, 2023, pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback or Cooperative purchasing, and authorize the appropriate officials to execute same. (consent) 14. Solid Waste 14.1 ID#22-0855 Approve a purchase order to Pinellas County Solid Waste Management for the disposal of solid waste at the Pinellas County waste-to-energy plant/landfill for the term October 1, 2022, through September 30, 2023, in a not-to-exceed amount of $4,900,000.00, pursuant to Clearwater Code of Ordinances Section 2.563(1)(a), Single Source, and authorize the appropriate officials to execute same. (consent) 14.2 ID#22-0936 Approve an amendment to that certain Service and Access Agreement and Schedule D therein (now known as the Site License Agreement and formerly known as the Tower Lease) dated June 2, 2002 (Agreement), between L3Harris Corporation of Lynchburg, VA, (successor in interest to MA/COM) and the City of Clearwater, providing for a three-month extension, authorize the associated purchase order in a not-to-exceed amount of $83,000, and authorize the appropriate officials to execute same. (consent) 15. Official Records and Legislative Services 15.1 ID#22-0880 Approve the 2023 City Council Meeting Schedule. 15.2 ID#22-1009 Appoint an individual to serve on the Library Board for an unexpired term through February 28, 2025. City of Clearwater Page 6 Printed on 9/7/2022 Council Work Session Work Session Agenda September 12, 2022 16. Legal 16.1 ID#22-0804 Request for authority to settle case of City of Clearwater v. Precision Hotel Management Company, et al., Case No. 21-004911-CI. (consent) 16.2 9610-22 2nd Adopt Ordinance 9610-22 on second reading, vacating the platted rdg drainage easement (stormwater pond) to City of Clearwater, the platted 10-foot-wide and 20-foot-wide drainage easement, and a portion of the 10-foot-wideplatted utility easement up to the south property line, located on Lot 1, Ken Marks Ford First Add, according to the map or plat thereof as recorded in Plat Book 105, Page 100, of the public records of Pinellas County, Florida. 17. City Manager Verbal Reports 18. City Attorney Verbal Reports 19. Council Discussion Item 19.1 ID#22-0951 New City Hall Site - Vice Mayor Beckman 19.2 ID#22-0952 State Housing Conference Update - Vice Mayor Beckman 19.3 ID#22-0953 Tampa Bay Estuary Program Update - Vice Mayor Beckman 19.4 ID#22-0949 PSTA Land Swap - Councilmember Allbritton 20. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). 21. Closing Comments by Mayor 22. Adjourn 23. Presentation(s) for Council Meeting 23.1 ID#22-0866 September Service Awards 23.2 ID#22-0964 Constitution Week Proclamation, September 17- 23, 2022 - Daughters of the American Revolution Regent 23.3 ID#22-0965 Fire Prevention Week Proclamation, October 9 -15, 2022 - James Warman, Fire Marshal City of Clearwater Page 7 Printed on 9/7/2022