Council Work Session

City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Work Session Agenda Monday, October 3, 2022 9:00 AM Main Library - Council Chambers Council Work Session Council Work Session Work Session Agenda October 3, 2022 1. Call to Order 2. Human Resources 2.1 ID#22-1032 Cultural Assessment Update (WSO) - Kaleidoscope 3. Gas System 3.1 ID#22-1008 Accept a Gas Utility Easement from Center Connect Development II, LLC, for the construction, installation, and maintenance of gas utility facilities on a parcel of real property, described as Parcel ID: 30-26-18-0080-00000-001B, Official Records of Pasco County, Florida, located on Focus Loop, Land O’Lakes, FL 34638, and lying within Suncoast Commercial Center-East Partial Replat, Lot 1B as recorded in Plat Book 83 Page 62 of the Public Records of Pasco County, Florida; and authorize the appropriate officials to execute same. (consent) 3.2 ID#22-1030 Authorize purchase orders to Bert Lowe Supply Company of Lakeland, FL, Devtech Sales Inc of Avon Park, FL and Tempaco Inc of Orlando, FL for the supply of galvanized steel pipe and fittings in the cumulative annual not-to-exceed amount of $200,000.00 with the option for two, one-year renewals, pursuant to Invitation to Bid No. 29-22 and authorize the appropriate officials to execute same. (consent) 3.3 ID#22-1033 Accept a Gas Utility Easement from Clearwater Tides, LLC, for the construction, installation, and maintenance of gas utility facilities on a parcel of real property, located at 880 N Osceola Avenue, Clearwater 33755, and authorize the appropriate officials to execute same. (consent) 3.4 ID#22-1034 Accept a Gas Utility Easement from Elevate Safepoint, LLC, for the construction, installation, and maintenance of gas utility facilities on a parcel of real property, located at 1555 Union Street, Clearwater 33755, and authorize the appropriate officials to execute same. (consent) 4. Parks and Recreation 4.1 ID#22-0978 Authorize a Guaranteed Maximum Price proposal to Certus Builders, Inc., of Bristol, FL for repairs and renovations to Beach Walk, in the amount of $1,333,147.73, which includes a 10% contingency, pursuant to RFQ 40-20, Construction Manager at Risk (CMAR) Services for Continuing Contracts, and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 2 Printed on 9/28/2022 Council Work Session Work Session Agenda October 3, 2022 4.2 ID#22-1028 Authorize a Guaranteed Maximum Price proposal to Keystone Excavators, Inc. of Oldsmar, Florida, in the amount of $148,785.00, which includes a 5% contingency, for pavement milling and resurfacing at the Clearwater Municipal Cemetery located at 1300 South Myrtle Avenue, pursuant to Request for Qualifications (RFQ) 40-20, Construction Manager at Risk (CMAR) Services Continuing Contracts and authorize the appropriate officials to execute same. (consent) 5. Police Department 5.1 ID#22-1017 Approve an Event License Agreement between Jones Lang LaSalle Americas, Inc, in its capacity as agent for the owner of the premises known as Countryside Mall, located at 27001 US Highway 19 North, Clearwater, Florida, and the City of Clearwater Police Department for the purpose of hosting a Shred-A-Thon and Operation Medicine Cabinet event on October 29, 2022, located at the Countryside Mall and authorize the appropriate officials to execute same. (consent) 6. Engineering 6.1 ORD Approve the request from Peace Memorial Presbyterian Church of 9609-22 Clearwater, FL, Inc, the owner of property addressed 110 S. Fort Harrison Avenue, Clearwater to vacate a portion of a 28-foot-wide platted Alley Right-of-Way, lying west of lots 20, 19, 18, 17 and 16 of Block B, being described in the Plat titled John R. Davey, et. al. Resubdivision, according to the map or plat thereof as recorded in Plat Book 1, Page 87, of the Public Records of Hillsborough County, Florida, of which Pinellas County, Florida, was formerly a part, subject to certain conditions, and pass Ordinance 9609-22 on first reading. 6.2 ORD Approve the request from the City of Clearwater, owner of property 9619-22 addressed 300 Cleveland Street, to vacate the 18-foot-wide drainage and utility easement, as recorded in Book 926, Page 157, Official Records of Pinellas County, Florida (Easement) being further described as the South 18 feet of Lots 3, 4, and 5, Rompon’s and Baskin’s Corrected Map of Causeway Business District, as recorded in Plat Book 57, Page 1 of the Official Records of Pinellas County, FL, and pass Ordinance 9619-22 on first reading. 6.3 ORD Approve the request from the owner of property addressed 3273 Beaver 9633-22 Drive, Clearwater to vacate the South 5 feet of the 10-foot-wide platted Utility and Drainage Easement, located on Lot 50, Countryside Tract 5, according to the map or plat thereof as recorded in Plat Book 78, Pages 57-58, Public Records of Pinellas County, Florida, less and except the east 5 feet thereof, and pass Ordinance 9633-22 on first reading. City of Clearwater Page 3 Printed on 9/28/2022 Council Work Session Work Session Agenda October 3, 2022 6.4 ID#22-1027 Accept a Sidewalk Easement from HLSSIII Clearwater, LLC for installation, repair, maintenance, and replacement of a sidewalk on real property located at 2611 Seville Boulevard and authorize the appropriate officials to execute same. (consent) 7. Library 7.1 ID#22-1014 Approve purchase orders to multiple vendors and provide funding for the acquisition of library books and materials in the cumulative not-to-exceed amount of $485,000.00 for the term October 1, 2022 through September 30, 2023, pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback and cooperative purchases, and authorize the appropriate officials to execute same. (consent) 8. Planning 8.1 ID#22-0947 Authorize an increase on purchase orders to Quorum Services, Joe Payne Inc., and NOVA Engineering and Environmental, LLC for building inspection and plan review services in an amount of $300,000.00 for a cumulative total not-to-exceed amount of $850,000.00 pursuant to ITB 01-20, Code Inspection and Plan Review Services, and authorize the appropriate officials to execute same. (consent) 9. Information Technology 9.1 ID#22-0955 Authorize a purchase order to Frontier, Inc. for the installation and operation of wireless internet services in an amount not to exceed $425,435.04 for the period October 1, 2022 through September 30, 2025, pursuant to Clearwater Code of Ordinances Section 2.563(1)(d), Non-Competitive Purchase (Impractical), and authorize the appropriate officials to execute same. (consent) 10. Marine & Aviation 10.1 ID#22-1026 Update on beach marina dock and utilities replacement project and authorize project expansion for the purpose of integrating a parking garage design with marina side service infrastructure. (consent) 11. Public Utilities 11.1 ID#22-0941 Authorize a purchase order to EnviroWaste Services Group, Inc. of Palmetto Bay, FL for emergency and non-emergency pumping and tankering services in the annual not-to-exceed amount of $125,000.00, beginning October 1, 2022 through September 13, 2023, with the option of four, one-year renewals, pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 4 Printed on 9/28/2022 Council Work Session Work Session Agenda October 3, 2022 12. Solid Waste 12.1 ID#22-0802 Authorize purchase orders to multiple vendors for the purchase of vehicle parts for heavy and light duty city vehicles and equipment in the not-to-exceed amount of $1,700,000.00 for term October 1, 2022 through September 30, 2023 pursuant to Clearwater Code of Ordinances Section 2.563(1)(a), Single source, Section 2.563 (1)(b), Micro purchases, and Section 2.563 (1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent) 12.2 ID#22-0879 Approve a one-year lease agreement with four, one-year renewal terms for certain alarm equipment and associated maintenance and monitoring services with Maire Company, Inc. (Maire), authorize the associated purchase order to Maire for the services provided under the lease agreement as well as certain additional work outside of the lease in the amount of $121,000.00, for the term October 1, 2022 through September 30, 2023, pursuant to Clearwater Code of Ordinances Section 2.563(1) (d), Non-Competitive Purchases, and authorize the appropriate officials to execute same. (consent) 12.3 ID#22-1007 Approve a purchase order to Cliff Berry, Inc of Ft. Lauderdale, FL to pump, transport and dispose of leachate from the Solid Waste Transfer Station in the annual not-to-exceed amount of $100,000.00 with two, one-year renewal options at the City’s discretion pursuant to Invitation to Bid (ITB) No. 34-22 Pump, Transport and Dispose of Leachate, and authorize the appropriate officials to execute same. (consent) 12.4 ID#22-1012 Authorize a purchase order to Enforcement One, Inc. of Oldsmar, FL for police vehicle upfitting services in the annual not-to-exceed amount of $250,000.00 with two, one-year renewal options pursuant to Invitation to Bid (ITB) No. 46-22, Police Vehicle Upfitting, and authorize the appropriate officials to execute same. (consent) 12.5 ID#22-1025 Approve an increase and extension on purchase order to Hose and Hydraulics, Inc. of Clearwater, FL, for the purchase of replacement hydraulic parts, repairs and road service for city vehicles and equipment in the amount of $180,000.00 for a new annual total of $505,000.00 and extending through January 31, 2023, pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent) 13. Legal City of Clearwater Page 5 Printed on 9/28/2022 Council Work Session Work Session Agenda October 3, 2022 13.1 ID#22-1019 Approve an Exchange Agreement between the City of Clearwater (City) and the Pinellas Suncoast Transit Authority (PSTA) providing that certain city-owned real property located at 704 Court Street, 710 Court Street, and 701 Franklin Street in Clearwater, Florida be exchanged for a PSTA parcel located at the northwest corner of South Garden Avenue and Pierce Street, Clearwater, Florida in order to allow for the construction of a new Multimodal Transit Facility in the downtown, and authorize the appropriate officials to execute same, together with all other instruments to affect closing. (consent) 13.2 9594-22 2nd Adopt Adopt Ordinance 9594-22 on second reading, amending the future rdg land use plan element of the Comprehensive Plan of the city to change the land use designation for certain real property whose post office address is 110 N. McMullen Booth Road, Clearwater, Florida 33759, from Residential Urban (RU) to Institutional (I)., amending the future land use plan element of the Comprehensive Plan of the city to change the land use designation for certain real property whose post office address is 110 N. McMullen Booth Road, Clearwater, Florida 33759, from Residential Urban (RU) to Institutional (I). 13.3 9595-22 2nd Adopt Ordinance 9595-22 on second reading, amending the Zoning Atlas rdg of the city by zoning certain real property whose post office address is 110 N. McMullen Booth Road, Clearwater, Florida 33759, from Low Medium Density Residential (LMDR) to Institutional (I). 13.4 9614-22 2nd Adopt Ordinance 9614-22 on second reading, declaring the millage rate rdg to be levied for the fiscal year beginning October 1, 2022 and ending September 30, 2023, for operating purposes including the funding of pensions, debt service, and road maintenance for capital improvement expenditures at 5.8850 mills, which is a 9.93% increase from the rolled back rate of 5.3535 mills. 13.5 9615-22 2nd Adopt Ordinance 9615-22 on second reading, adopting an operating rdg budget for the fiscal year beginning October 1, 2022 and ending September 30, 2023; authorizing the City Manager to issue such instructions that are necessary to achieve and accomplish the service programs so authorized; authorizing the City Manager to transfer monies and programs among the departments and activities within any fund as provided by Chapter 2 of the Clearwater Code of Ordinances. City of Clearwater Page 6 Printed on 9/28/2022 Council Work Session Work Session Agenda October 3, 2022 13.6 9616-22 2nd Adopt Ordinance 9616-22 on second reading, adopting the Capital rdg Improvement Plan budget for the fiscal year beginning October 1, 2022 and ending September 30, 2023; approving the six-year Capital Improvement Program which shall be reevaluated at the beginning of each fiscal year; authorizing the City Manager to issue such instructions that are necessary to achieve and accomplish the capital improvements so authorized; authorizing the City Manager to transfer money between projects in the Capital Improvement Program; appropriating available and anticipate resources for the projects identified., adopting the Capital Improvement Plan budget for the fiscal year beginning October 1, 2022 and ending September 30, 2023; approving the six-year Capital Improvement Program which shall be reevaluated at the beginning of each fiscal year; authorizing the City Manager to issue such instructions that are necessary to achieve and accomplish the capital improvements so authorized; authorizing the City Manager to transfer money between projects in the Capital Improvement Program; appropriating available and anticipate resources for the projects identified. 13.7 9617-22 2nd Adopt Ordinance 9617-22 on second reading, amending the Operating rdg Budget for the fiscal year ending September 30, 2022 to reflect increases and decreases in revenues and expenditures for the General Fund, Special Development Fund, Special Program Find, Marine Fund and Parking Fund. 13.8 9618-22 2nd Adopt Ordinance 9618-22 on second reading, amending the Capital rdg Improvement Budget for the fiscal year ending September 30, 2022, to reflect an increase of $14,055,937. 14. City Manager Verbal Reports 15. City Attorney Verbal Reports 16. Council Discussion Item 16.3 ID#22-1023 City Manager / City Attorney Evaluations 16.1 ID#22-0950 Proclamation Request Process - Vice Mayor Beckman 16.2 ID#22-0972 Process and procedure for distribution of allocated ARPA funds and expectations for reporting. - Vice Mayor Beckman 16.4 ID#22-1057 Airpark Contract Negotiations - Vice Mayor Beckman 17. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). City of Clearwater Page 7 Printed on 9/28/2022 Council Work Session Work Session Agenda October 3, 2022 18. Closing Comments by Mayor 19. Adjourn 20. Presentation(s) for Council Meeting 20.1 ID#22-1040 Manufacturing Month Proclamation - Megan Meyers, VP Human Resources for Monin and Beth Galic, Bay Area Manufacturers Association 20.2 ID#22-0923 Fire Prevention Week 2022 Proclamation - Fire Marshal Jim Warman 20.3 ID#22-1039 Hispanic Heritage Month Proclamation: September 15 - October 15, 2022 - Sherman Stroman, Diversity & Equity Manager 20.4 ID#22-1041 United Way Month Proclamation - Sept 22- Oct 29, 2022 - Tara Kivett and Trina Cacioppo City of Clearwater United Way Representatives 20.5 ID#22-1042 Public Natural Gas Week Proclamation: October 2 - 8, 2022 - Brian Langille, Interim Director Clearwater Gas System 20.6 ID#22-0983 Clearwater Housing Authority Presentation - Anmarie Benitez 20.7 ID#22-1043 Pinellas Aerial Gondola Study Presentation - Chris Jadick, TBARTA, Communications Director and Whit Blanton, Forward Pinellas, Executive Director City of Clearwater Page 8 Printed on 9/28/2022