Council Work Session

City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Work Session Agenda Monday, October 31, 2022 9:00 AM Main Library - Council Chambers Council Work Session Council Work Session Work Session Agenda October 31, 2022 1. Call to Order 2. Presentations 2. 1 ID#22-1180 Hurricane Ian After Action Update - Jevon Graham, Fire Division Chief (WSO) 3. Human Resources 3.1 ID#22-1131 Approve the first addendum to the collective bargaining agreement as negotiated between the City of Clearwater and Fraternal Order of Police Officers Bargaining Unit for Fiscal Year 2022/2023 and authorize the appropriate officials to execute same. (consent) 3.2 9620-22 Amend Clearwater Code of Ordinances Sections 2.412, 2.416, and 2.419 to increase the multiplier and reduce the vesting period for non-hazardous employees and pass Ordinance 9620-22 on first reading. 3.3 ID#22-1151 Approve the second addendum to the collective bargaining agreement as negotiated between the City of Clearwater and Communication Workers of America, Local 3179 for Fiscal Year 2022/2023 and authorize the appropriate officials to execute same. (consent) 4. Parks and Recreation 4.1 ID#22-1087 Authorize purchase orders to Average Joe Landscape LLC, Botanical Dimensions, Inc., J and J Diversified dba Diversified Landscape Maintenance, Earth Designs, and MMM Property Maintenance and Lawn LLC for citywide landscaping services in the cumulative not-to-exceed amount of $803,000.00 for the 11-month term beginning November 1, 2022 through September 30, 2023, based on an annual cumulative not-to-exceed amount of $876,000.00 with the option for two one-year term extensions pursuant to Invitation to Bid 35-22, Landscaping Maintenance Services, and authorize the appropriate officials to execute same. (consent) 4.2 ID#22-1126 Approve Production Sponsorship Agreement, from November 3, 2022 through March 1, 2025, with ESPN Production, Inc. to host three college women’s softball events at the Eddie C. Moore Softball Complex with renewal options and authorize the appropriate officials to execute same. (consent) 4.3 ID#22-1127 Approve a proposal by Construction Manager at Risk Khors Construction Inc., of Pinellas Park Florida, in the amount of $536,486.37, for renovations and structural repairs at BayCare Ballpark, and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 2 Printed on 10/26/2022 Council Work Session Work Session Agenda October 31, 2022 4.4 ID#22-1129 Approve a purchase order to American Mulch and Soil, LLC of Spring Hill, Florida, for mechanically blown-in mulch services in the total annual not to exceed amount of $150,000.00 for one year with two, one-year renewal options, pursuant to Invitation to Bid 20-22R, and authorize the appropriate officials to execute same. (consent) 5. Public Works 5.1 ID#22-1091 Declare surplus certain real property formerly used as city right-of-way located in Section 17, Township 29 South, Range 16 East for the purpose of sale to an abutting property to support meaningful development through proposed Invitation to Bid 01-23, more specifically, declaring a 10-foot strip of land, deeded to the City of Clearwater, located on Rogers Street, Clearwater, as recorded in Official Records Book 6302, Page 1729, together with a 20-foot strip of vacated right-of-way which title became vested in the City of Clearwater as a result of Ordinance 9507-21, recorded in Official Records Book 21781, Page 2617, of the Public Records of Pinellas County, Florida, and authorize the appropriate officials to execute same. (APH) 5.2 ID#22-1094 Declare as surplus, certain real property identified as a portion of parcel number 22-29-15-29247-000-0020 at 1498 South Martin Luther King Jr. Avenue, which is legally described as a portion of Lot 2, Foundation Oaks, according to the Plat thereof as recorded in Plat Book 118, Page 85, Public Records of Pinellas County, Florida and the south 100 feet of the east 100 feet of the tract of land described in Exhibit A of the lease for the purpose of amendment to the Business Lease Contract for Community Dental Clinic, providing for two successive two-year extensions and authorize the appropriate officials to execute same. (APH) 5.3 ID#22-1123 Accept a 20-foot by 20-foot Utility Easement from Crown Castle GT Company, LLC, for installation, repair, maintenance, and replacement of sewer lines and drainage lines on real property located at 1600 S Myrtle Avenue and authorize the appropriate officials to execute same. (consent) 6. Information Technology 6.1 ID#22-1115 Approve a purchase order to Oracle America, Inc. of Redwood Shores, CA for software maintenance in a not-to-exceed amount of $167,264.27 for a one-year term pursuant to Clearwater Code of Ordinances Section 2.563 (1)(a), single source, and authorize the appropriate officials to execute same. (consent) 7. Public Utilities City of Clearwater Page 3 Printed on 10/26/2022 Council Work Session Work Session Agenda October 31, 2022 7.1 ID#22-1095 Authorize purchase orders to Core and Main LP of St. Louis, MO, Fortiline, Inc. of Dallas, TX and Ferguson Enterprises, LLC dba Ferguson Waterworks of Tampa, FL for the supply of service brass and brass valves in the cumulative annual not-to-exceed amount of $200,000.00 with the option of two, one-year renewals pursuant to Invitation to Bid (ITB) 45-22, Service Brass and Brass Valves, and authorize the appropriate officials to execute same. (consent) 8. Solid Waste 8.1 ID#22-1088 Authorize purchase orders to Building Maintenance Services Inc, CleanSpace Inc, High Sources Inc, J and J Holdings and Services LLC, and Xtremely Clean Janitorial Services LLC, for citywide custodial services in the cumulative not-to-exceed amount of $687,500 for the 11-month term, from November 1, 2022 through September 30, 2023, based on an annual cumulative not-to-exceed amount of $750,000; with the option for three one-1 year term extensions pursuant to Invitation to Bid 36-22, Citywide Custodial Services, and authorize the appropriate officials to execute same. (consent) 8.2 ID#22-1114 Authorize a purchase order to Florida Kenworth, LLC for the purchase of a 2023 Kenworth T380 with Peterson TL3 Grapple Loader in the amount of $284,677.57 pursuant to Clearwater Code of Ordinances Section 2.563 (1)(c), Piggyback, and Section 2.563(1)(d), Non-competitive purchase, and authorize the appropriate officials to execute same. (consent) 9. City Clerk's Office 9.1 ID#22-1159 Appoint Indira Yengera to the Sister Cities Advisory Board, as the Youth Member, for an unexpired term through October 31, 2024. 9.2 ID#22-1197 Reappoint Caitlein Jammo to the Clearwater Housing Authority Board with term to expire September 30, 2026. (consent) 9.3 ID#22-1199 Amend City Council Policies 1-3, 1-5, 1-9, 3-11, 5-12, 5-13 and delete 1-7, 1-8, 3-7, 5-2, 5-3, 5-5, 5-6, 5-8, 5-9, 5-11, 5-14, 6-1, 6-2, 6-4, 6-5, 6-6, 6-7, 6-8, 8-1, and 8-2. 10. City Attorney's Office 10.1 ID#22-1105 Request for authority to initiate foreclosure actions on behalf of the City to recover amounts owed on municipal liens imposed against certain real property. (consent) City of Clearwater Page 4 Printed on 10/26/2022 Council Work Session Work Session Agenda October 31, 2022 10.2 ID#22-1125 Approve settlement of general liability claim 22000020 to Kevin Robinson in the amount of $200,000, inclusive of attorney’s fees and other costs with a general release of all claims, and authorize the appropriate officials to execute same. (consent) 10.3 9634-22 2nd Adopt Ordinance 9634-22 on second reading, amending the Code of rdg Ordinances Chapter 2, Article V., Division 3, Employees’ Pension Plan, to re-establish a cost-of-living benefit for firefighters; amending section 2.421 relating to cost-of-living adjustments for firefighters. 10.4 9636-22 2nd Adopt Ordinance 9636-22 on second reading, vacating the 5-foot-wide rdg platted utility easement on the south property line of Lot 45, and the west half of Lot 44 along with the abutting 5-foot-wide platted utility easement on the north property line of Lots 8,7,6, 20, and the west half of Lot 21, located in Hibiscus Gardens, Block O, according to the map or plat thereof as recorded in Plat Book 14, Pages 55-59 of the public records of Pinellas County, Florida. 11. City Manager Verbal Reports 11.1 ID#22-1194 Clearwater Gas System/City Sponsorships 11.2 ID#22-1200 Discuss the ARPA distribution process and authorize staff to expend funds that support relief and recovery efforts in the North Greenwood Redevelopment Agency area prior to the establishment of the trust fund. 12. City Attorney Verbal Reports 13. Council Discussion Item 13.1 ID#22-1132 New City Hall - Mayor Hibbard 13.2 ID#22-1135 Thrive by Five MOU - Vice Mayor Beckman 14. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). 15. Closing Comments by Mayor 16. Adjourn 17. Presentation(s) for Council Meeting City of Clearwater Page 5 Printed on 10/26/2022 Council Work Session Work Session Agenda October 31, 2022 17.1 ID#22-1205 National Veterans Small Business Week Proclamation, October 31, 2022 through November 4, 2022 - Chris Odgers, Greater Tampa Bay Chapter of the Florida Association of Veteran Owned Businesses, Legislative Affairs Chairman 17.2 ID#22-1206 Veterans Day 2022 Proclamation - Father Bob Swick 17.3 ID#22-1109 Library Board Annual Presentation - Donna Dennis, Chair 17.4 ID#22-1096 Environmental Advisory Board Annual Presentation - Sarah Kessler, EAB Liaison 17.5 ID#22-1154 State of the City Presentation - Jon Jennings, City Manager City of Clearwater Page 6 Printed on 10/26/2022