Council Work Session

City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Work Session Agenda Monday, October 16, 2023 1:30 PM Pinellas County, 333 Chestnut Street, Palm Room, Clearwater, FL 33756 Council Work Session Council Work Session Work Session Agenda October 16, 2023 1. Call to Order 2. Economic Development and Housing 2.1 TMP-024 Endorse the Advantage Pinellas Housing Action Plan and Joint Forward Pinellas/Countywide Planning Authority Resolution 23-25 and adopt Resolution 23-17. 3. Finance 3.1 ID#23-1255 Ratify and confirm a not-to-exceed amount of $6,227,000.00 for the Main Library restoration and repair, consisting of an estimated $5,821,493.10 to ServPro of Largo as the general contractor for the remediation, recovery and repair work; $400,000.00 to Thyssen Krupp for elevator repairs; and $4,820.00 to American Dream for initial recovery services. 4. Parks and Recreation 4.1 ID#23-1153 Award a purchase order to Sunbelt Sod and Grading Co. and Tom’s Sod Service, Inc. for athletic field sod and installation in the cumulative annual amount of $170,000.00 with two, one-year renewal options pursuant to Invitation to Bid 46-23, Athletic Field Sod and Installation and authorize the appropriate officials to execute same. (consent) 5. Police Department 5.1 ID#23-1066 Approve an agreement and purchase order with Axon Enterprise, Inc of Scottsdale, AZ, for the renewal and consolidation of Axon agreements for Body-Worn Cameras, Interview Room Cameras, upgraded Taser 10 equipment, along with associated electronic evidence storage, licensing, maintenance, and training in the amount of $3,390,302.55, in accordance with Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent) 6. Public Works 6.1 ID#23-1218 Approve purchase orders to Tip Top Tree Experts LLC, of Weirsdale, FL, and TreesForYou.com, Inc. of Belleair Beach, FL, for palm tree pruning on a unit basis in the annual cumulative amount of $216,000.00 for one year with two, one-year renewal options pursuant to Invitation to Bid (ITB) 42-23 and authorize the appropriate officials to execute same. (consent) 7. Planning City of Clearwater Page 2 Printed on 10/10/2023 Council Work Session Work Session Agenda October 16, 2023 7.1 ANX2023-07 Approve the annexation, initial Future Land Use Map designation of 008 oct 18 Residential Urban (RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 3121 Downing Street, together will all unincorporated right-of-way of Downing Street, and pass Ordinances 9709-23, 9710-23, and 9711-23 on first reading. (ANX2023-07008) 7.2 TA2023-070 Approve amendments to the Community Development Code, rescinding 02b oct 18 certain previously adopted amendments determined to be null and void ab initio pursuant to Florida Senate Bill 250 (2023), and pass Ordinance 9712-23 on first reading. 7.3 ANX2023-08 Approve the annexation, initial Future Land Use Map designation of 009 Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 2713 State Road 590, and pass Ordinances 9718-23, 9719-23, and 9720-23 on first reading. (ANX2023-08009) 7.4 CPA2023-06 Repeal the Clearwater Comprehensive Plan and adopt a new 001 Comprehensive Plan entitled Clearwater 2045 to replace it and pass Ordinance 9721-24 on first reading. (CPA2023-06001) 7.5 ANX2023-06 Approve the annexation for 210 Meadow Lark Lane, together with an 007 unaddressed parcel on Meadow Lark Lane, together with all unincorporated right-of-way of Kentucky Avenue and an unnamed alley and pass Ordinance 9706-23 on first reading. (ANX2023-06007) 7.6 LUP2023-06 Approve a Future Land Use Map Amendment from the Residential 002 Urban (RU) (Pinellas County) category to the Institutional (I) category for 210 Meadow Lark Lane and an unaddressed parcel on Meadow Lark Lane and pass Ordinance 9707-23 on first reading. (LUP2023-06002) 7.7 REZ2023-06 Approve a Zoning Atlas Amendment from the R-3, Single Family 001 Residential (Pinellas County) District to the Institutional (I) District for 210 Meadow Lark Lane and an unaddressed parcel on Meadow Lark Lane and pass Ordinance 9708-23 on first reading. (REZ2023-06001). 8. Public Utilities 8.1 ID#23-1236 Approve a Purchase Order to Americas Generators, Inc. of Miami, Florida, for portable and mobile generators in a not-to-exceed amount of $675,990.00 pursuant to ITB 56-23 Portable and Mobile Generators and authorize the appropriate officials to execute the same. (consent) 8.2 ID#23-1237 Approve a Purchase Order to Consulting Engineering, Inc. of Kalispell, MT for acoustic leak detection in the amount of $200,000.00 pursuant to ITB 05-23, Acoustic Leak Detection, and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 3 Printed on 10/10/2023 Council Work Session Work Session Agenda October 16, 2023 9. Solid Waste 9.1 ID#23-1152 Declare list of vehicles and equipment surplus and authorize disposal through auction pursuant to Clearwater Code of Ordinances Section 2.623(6) and (8) and authorize the appropriate officials to execute same. (consent) 9.2 ID#23-1219 Authorize purchase order(s) to multiple vendors as listed, for the maintenance, purchase and rental of generators, replacement parts, and services from October 1, 2023 through the duration of the respective contract term or through February 3, 2025, whichever comes first, in the cumulative not to exceed amount of $1,590,000.00 pursuant to Clearwater Code of Ordinances Sections 2.563(1)(a) ,Single Source, and 2.563(1)(c), Piggyback, and authorize the appropriate officials to execute same.(consent) 9.3 ID#23-1220 Approve an increase to existing purchase order(s) for various roof repairs and replacements for the final term, October 1, 2023 through September 30, 2024, in the cumulative amount of $500,000.00, bringing the total amount to $1,000,000.00, pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback or cooperative purchasing, and authorize the appropriate officials to execute same. (consent) 9.4 ID#23-1221 Authorize purchase order(s) to Shaw Industries, Inc, of Dalton, GA and Complete Floor Care Solutions, Inc. of Tampa, FL for various floor repairs and replacements, in the cumulative not-to-exceed amount of $500,000.00 through September 30, 2024, pursuant to Clearwater Code of Ordinances Section 2.563(1)(a) Single Source and 2.563(1)(c) Piggyback and authorize the appropriate officials to execute same. (consent) 9.5 ID#23-1226 Award a Purchase order to Jet Age Fuel, Inc. of Clearwater, FL, for the purchase of unleaded and diesel fuel and Palmdale Oil Company LLC for the purchase of Ultra Low Sulfur Diesel, Red Dye in the cumulative annual amount of $3,200,000.00 for one year with three, one-year renewal options pursuant to Invitation to Bid (ITB) 50-23 and authorize the appropriate officials to execute same. (consent) 9.6 ID#23-1250 Approve an increase to Purchase Order with Maire Company (Maire) for services provided under the lease agreement as well as certain additional work outside of the lease in the amount of $181,240, for the second term beginning October 1, 2023 through September 30, 2024, pursuant to Clearwater Code of Ordinances Section 2.563(1)(d), Non-Competitive Purchases, and authorize the appropriate officials to execute same. (consent) 10. City Attorney City of Clearwater Page 4 Printed on 10/10/2023 Council Work Session Work Session Agenda October 16, 2023 10.1 9728-23 Approve a referendum question to present to electors to amend the City Charter and Code of Ordinances providing for a run-off system of elections beginning in 2026, set the date of the referendum election for March 19, 2024, and pass Ordinance 9728-23 on first reading. 11. City Manager Verbal Reports 11.1 ID#23-1251 Discuss revisions to artificial turf ordinance. 11.2 ID#23-1270 Provide direction on proposed Non-Profit/Charitable Funding Policy. 11.3 ID#23-1274 Downtown Parking Update 12. City Attorney Verbal Reports 13. Council Discussion Item 13.1 ID#23-1273 Discuss City Attorney and City Manager salaries. 14. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). 15. Closing Comments by Mayor 16. Adjourn 17. Presentation(s) for Council Meeting City of Clearwater Page 5 Printed on 10/10/2023