Council Work Session

City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Work Session Agenda Monday, February 12, 2024 1:30 PM Main Library - Council Chambers Council Work Session Council Work Session Work Session Agenda February 12, 2024 1. Call to Order 2. Economic Development and Housing 2.1 ID#24-0162 Approve the Fourth Amendment (Amendment) to Agreement for Development and Purchase and Sale of Property between the Community Redevelopment Agency of the City of Clearwater (CRA), the City of Clearwater (City), and Archway Clearwater Gardens, LLC (Archway); and authorize the appropriate officials to execute same. (consent) 3. Gas System 3.1 ID#24-0167 Accept a Sovereignty Submerged Lands Easement from Board of Trustees of the Internal Improvement Trust Fund of the State of Florida, for the construction, installation, and maintenance of gas utility facilities on real property lying Oakwood Drive, over Stephanie’s Channel, Pinellas County, Florida. (consent) 3.2 ID#24-0168 Accept a Gas Utility Easement from Chateaux Des Lacs HMOWN Association, for the construction, installation, and maintenance of gas utility facilities on real property located at Rue Des Chateaux Tarpon Springs, FL 34688. (consent) 3.3 ID#24-0169 Accept a Gas Utility Easement from Roosevelt Crossings LLC , for the construction, installation, and maintenance of gas utility facilities on real property located at 2659 Roosevelt Blvd, Largo FL 33760. (consent) 3.4 ID#24-0170 Accept a Gas Utility Easement from Khalil Nagy, for the construction, installation, and maintenance of gas utility facilities on real property located at 4150 Rowan Rd, New Port Richey, FL 34653. (consent) 4. Parks and Recreation 4.1 ID#24-0114 Approve a Management Agreement between the City of Clearwater (City) and the Clearwater Community Sailing Center Association, Inc. (Sailing Center Association) for use of the building and property located at 1001 Gulf Boulevard from March 1, 2024 through February 28, 2029 and authorize the appropriate officials to execute same. (consent) 5. Public Works 5.1 24-05 Vacate all prior recorded antiquated resolutions and terminate the Interlocal Agreement with Pinellas County concerning the property Old City Hall now subject to a purchase and sale contract and adopt Resolution 24-05. City of Clearwater Page 2 Printed on 2/6/2024 Council Work Session Work Session Agenda February 12, 2024 5.2 ID#24-0071 Approve a funding agreement between the City of Clearwater and the Pinellas Suncoast Transit Authority (PSTA) to provide enhanced Jolley Trolley service during Spring Break period of February 25, 2024, through April 27, 2024, with the City contributing an amount not to exceed $102,287 and authorize the appropriate officials to execute same. (consent) 5.3 9743-24 Approve the request to vacate a drainage easement at 309 Coronado Drive, Clearwater, from the property owners DC Clearwater Beach 1 Property, LLC as recorded in O.R. Book 15904, Page 863-868, of the Public Records of Pinellas County, FL, and pass Ordinance 9743-24 on first reading. 5.4 ID#24-0185 Approve a Guaranteed Maximum Price (GMP) to AJAX BUILDING COMPANY, LLC of Midway, FL, for an early release package for construction for the new City Hall Project (22-0019-EN) in the amount of $7,407,439 pursuant to Request for Qualifications (RFQ) 59-23 and authorize the appropriate officials to execute same. (consent) 5.5 ID#24-0191 Approve a Guaranteed Maximum Price (GMP) to Biltmore Construction of Belleair FL for the construction of the Gateway Plaza (Mercado) in the amount of $930,929.00 pursuant to Request for Qualifications (RFQ) #40-20, Construction Manager at Risk (CMAR), and authorize the appropriate officials to execute same. (consent) 6. Planning 6.1 ID#24-0123 Approve a professional services agreement and work order with Rowe Architects, LLC of Tampa, Florida to conduct a building conditions assessment for the North Ward School in the amount of $213,785.00 pursuant to Request for Qualifications (RFQ) No. 57-23, Specialized Historic Architectural Preservation Consulting Service, and authorize the appropriate officials to execute same. (consent) 6.2 ID#24-0160 Provide staff direction related to regulations permitting Accessory Dwelling Units within certain zoning districts. Discussion Item. (WSO) 7. Information Technology 7.1 ID#24-0040 Authorize purchase orders to multiple vendors for the purchase of computer parts, servers, and network equipment in the cumulative not-to-exceed amount of $1,200,000.00 for term February 1, 2024 through September 30, 2024, pursuant to Clearwater Code of Ordinances Section 2.563 (1)(c), Piggyback, and Section 2.561(5), small purchases, and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 3 Printed on 2/6/2024 Council Work Session Work Session Agenda February 12, 2024 7.2 ID#24-0094 Authorize an increase to the current purchase order with State of Florida Department of Management Services (DMS) for SUNCOM long distance service, State AIN Centranet lines, and toll-free lines, in an amount not to exceed $147,564.00 for the period February 1, 2024 through January 31, 2025, bringing the total amount of purchase order to $184,455.00 pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback or Cooperative Purchasing, and authorize the appropriate officials to execute same. (consent) 7.3 ID#24-0115 Authorize an increase to the current purchase order with APG Electric Inc, dba APG Technology for Audio/Video equipment, wireless equipment, supplies, and services, in an amount not to exceed $750,000.00 for the period February 1, 2024 through November 30, 2026, bringing the total amount of purchase order to $782,549.82 pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback or Cooperative Purchasing, and authorize the appropriate officials to execute same. (consent) 8. Marine & Aviation 8.1 ID#24-0124 Reapprove the Joint Participation Agreement (JPA) G2092 between the City of Clearwater and the State of Florida Department of Transportation (FDOT), Parking Lot Expansion and Rehabilitation at the Clearwater Airpark, authorize the appropriate officials to execute same, and adopt Resolution 24-01 as amended. 8.2 ID#24-0126 Reapprove the Joint Participation Agreement (JPA) G2086 between the City of Clearwater and the State of Florida Department of Transportation (FDOT), Geo Technical and Survey of Airpark Property at the Clearwater Airpark, authorize the appropriate officials to execute same, and adopt Resolution 24-02 as amended. 8.3 ID#24-0127 Reapprove the Joint Participation Agreement (JPA) G2O80 between the City of Clearwater and the State of Florida Department of Transportation (FDOT), Design of Corporate Hangars at the Clearwater Airpark, authorize the appropriate officials to execute same, and adopt Resolution 24-03 as amended. 9. Public Utilities 9.1 ID#24-0125 Approve a purchase order with Hadronex Inc. DBA SmartCover System located in Escondido, California, and the city of Clearwater Public Utilities for the purpose of using SmartCover software for online application of mapping and monitoring service of the wastewater system, from February 2, 2024 through January 31, 2026, in the amount of $74,236.65 pursuant to Clearwater Code of Ordinances Section 2.563(1)(a), Single Source, and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 4 Printed on 2/6/2024 Council Work Session Work Session Agenda February 12, 2024 10. City Attorney 10.1 ID#24-0182 Approve a Legal Services Agreement between the City and Bush Graziano Rice and Hearing, P.A. for the legal representation in the matter of Nathaniel Brooks v. City of Clearwater and Joseph Roseto, Civil Action No. 8:21-CV-02967-SDM-TGW, and authorize the appropriate officials to execute same. (consent) 10.2 9744-24-2 Adopt Ordinance 9744-24 on second reading, revising the structure of the Downtown Development Board,. 11. City Manager Verbal Reports 12. City Attorney Verbal Reports 13. Council Discussion Item 13.1 ID#24-0181 City Attorney/City Manager Goals - Councilmember Beckman 14. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). 15. Closing Comments by Mayor 16. Adjourn 17. Presentation(s) for Council Meeting 17.1 ID#24-0035 February Service Awards 17.2 ID#24-0110 Youth Art Month Proclamation: March 2024 - Beth Daniels, Co-President CAA 17.3 ID#24-0180 Black History Month Proclamation 17.4 ID#24-0111 Irish American Heritage Month Proclamation: March 2024 - Brendan Kelley, President AOH City of Clearwater Page 5 Printed on 2/6/2024