Council Work Session

City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Work Session Agenda Monday, March 4, 2024 1:30 PM Main Library - Council Chambers Council Work Session Council Work Session Work Session Agenda March 4, 2024 1. Call to Order 2. Presentations 2.1 ID#24-0268 Fire Department Unit Citations for Airplane Crash Incident 3. Finance 3.1 ID#24-0204 Award an agreement to Public Resources Advisory Group, Inc, for Financial Advisory services through September 30, 2027, in accordance with Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent) 4. Human Resources 4.1 ID#24-0266 Authorize the continuing use of citywide staffing services contracts to 22nd Century Technologies, Inc. (TSCTI) of McLean, VA and Cogent Infotech Corporation of Pittsburgh, PA, for citywide staffing services in the cumulative amount of $500,000.00 for an additional one-year term through February 15, 2025. (consent) 5. Parks and Recreation 5.1 ID#24-0193 Approve a purchase order to Bliss Products, of Lithia Springs, Georgia for the purchase of various amenities for multiple park locations in the total amount of $249,427.55, pursuant to Clearwater Code of Ordinances Sections 2.563(1)(c), piggyback, and 2.563(1)(d), Impractical, and authorize the appropriate officials to execute same. (consent) 5.2 ID#24-0194 Authorize proposal to Khors Construction, Inc. for the repair and mitigation of dock ramp, docks and pilings damaged by Hurricane Idalia at Clearwater Community Sailing Center located at 1001 Gulf Boulevard in the amount of $138,326.38 and authorize the appropriate officials to execute same. (consent) 5.3 ID#24-0200 Approve a purchase order to Rep Services, Inc., of Longwood, Florida for the purchase and installation of playground equipment at McKay Park located at 605 Mandalay Avenue in the total amount of $301,015.02, pursuant to Clearwater Code of Ordinances Sections 2.563(1)(c), piggyback, and 2.563(1)(d), Impractical, and authorize the appropriate officials to execute same. (consent) 5.4 ID#24-0202 Approve a purchase order increase to the Superlative Group Inc. for sales services for the Imagine Clearwater project in the amount of $45,000.00, bringing the total to $204,000.00, and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 2 Printed on 2/27/2024 Council Work Session Work Session Agenda March 4, 2024 5.5 ID#24-0203 Approve a Naming Rights Agreement between the City of Clearwater and BayCare Health System, Inc., a Florida not-for-profit corporation located at 2985 Drew Street, Clearwater for naming rights of the amphitheater at Coachman Park to be called The BayCare Sound and that the appropriate officials be authorized to execute same. (consent) 6. Public Works 6.1 ID#24-0032 Approve construction contracts to Inliner Solutions, LLC, of Sanford, FL, for Stormwater Pipe Cleaning (Section B), Stormwater Pipe Lining (Section C) and Barnacle Removal (Section D), in the annual amount not-to-exceed $1,050,000.00 for an initial one-year term with an option for three additional one-year renewal terms on a unit price basis pursuant to Invitation to Bid (ITB) 23-0036-EN and authorize the appropriate officials to execute same. (consent) 6.2 ID#24-0050 Approve an increase to purchase orders with Tip Top Tree Experts LLC, of Weirsdale, FL, and TreesForYou.com, Inc. of Belleair Beach, FL, for palm tree pruning in the cumulative amount of $42,000.00, increasing the annual not to exceed amount from $216,000.00 to $258,000.00 with two, one-year renewal options, pursuant to Invitation to Bid (ITB) 42-23 and authorize the appropriate officials to execute same. (consent) 6.3 ID#24-0171 Approve an increase to Wannemacher Jensen Architects (WJA) Inc., of St. Petersburg, FL for supplemental work order 1 in the amount of $614,965.00 for a new total of $818,916.00 pursuant to Request for Qualifications (RFQ) 08-23; Approve a Construction Manager at Risk (CMAR) agreement and preconstruction proposal from Creative Contractors of Clearwater, FL for Long Center Renovations in the amount of $86,375.00 pursuant to RFQ 07-24 and authorize the appropriate officials to execute same. (consent) 6.4 ID#24-0215 Approve a purchase order (PO) to USA Shade and Fabric Structures of Airport, TX, to fabricate and install a shade structure as part of the Mercado project (19-0026-EN) in the amount of $223,833.61 per Clearwater Code of Ordinance Section 2.563(1)(d), Impractical to bid, and authorize the appropriate officials to execute same. (consent) 7. Fire Department City of Clearwater Page 3 Printed on 2/27/2024 Council Work Session Work Session Agenda March 4, 2024 7.1 ID#24-0196 Approve Supplemental 1 work order to Wannemacher Jensen Architects (WJA) Inc., of St. Petersburg, FL in the amount of $47,415.00 increasing from $445,869.00 to $493,284.00 pursuant to Request for Qualifications (RFQ) 31-20; approve a Construction Manager at Risk (CMAR) proposal from Biltmore Construction Company, Inc., of Belleair, FL, for Fire Station 47 (18-0011-FD) at the Guaranteed Maximum Price (GMP) of $8,500,702.00 pursuant to RFQ 38-23 and authorize the appropriate officials to execute same. (consent) 7.2 ID#24-0197 Authorize an increase to purchase order with St. Petersburg College for paramedic classes and as needed citywide training in the amount of $90,493.31, bringing the total amount of the purchase order to $184,504.05, pursuant to Clearwater Cide of Ordinances Section 2.563(1) (f) Professional Services not subject to CCNA (Academics) and authorize the appropriate officials to execute same. (consent) 8. Information Technology 8.1 ID#24-0198 Approve a Purchase Order and Services Agreement to Convergint Technologies, LLC. of Schaumburg, IL, for software and existing hardware maintenance for security systems at city facilities in a not-to-exceed amount of $490,352.52 pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback and 2.563(1)(d) Non-competitive purchases (Impractical) and authorize the appropriate officials to execute same. (consent) 9. Marine & Aviation 9.1 ID#24-0038 Approve a proposal and Purchase order to American Infrastructure Development, Inc., of Tampa, Florida for the design and permitting of Clearwater Airpark Re-mill and Overlay (23-0014-AP) in the amount of $316,154.00 pursuant to RFQ 34-23 and authorize the appropriate officials to execute same. (consent). 9.2 ID#24-0122 Approve the Joint Participation Agreement (JPA) G2S84 between the City of Clearwater and the State of Florida Department of Transportation (FDOT), for a grant to purchase vessels, refurbishment/construction of docks, and water transportation service, authorize the appropriate officials to execute same, and adopt Resolution 24-07. 9.3 ID#24-0218 Declare as surplus, a certain portion of real property located at 1000 N. Hercules Avenue (a.k.a the Clearwater Airpark), for the purpose of the City of Clearwater entering into a certain First Amendment to Lease and Property Operation Agreement with FlyUSA PV, LLC. (APH) 10. Public Utilities City of Clearwater Page 4 Printed on 2/27/2024 Council Work Session Work Session Agenda March 4, 2024 10.1 ID#24-0201 Approve a Work Order under the City’s continuing contract with V and A Consulting Engineers, Inc., dba Metzger and Willard, Inc. (V and A), for Utilities Project Management Services (23-0057-UT) in the amount of $495,000.00 pursuant to RFQ 34-23, EOR Consulting Services and authorize the appropriate officials to execute same. (consent) 11. Solid Waste 11.1 ID#24-0030 Approve a Contract with WestRock CP, LLC d/b/a WestRock Tampa Recycle (WestRock) of Atlanta, GA for the sale of old, corrugated cardboard recycling for initial term March 7, 2024, through March 6, 2026, with one, two-year renewal option pursuant to ITB 05-24 and authorize the appropriate officials to execute same. (consent) 11.2 ID#24-0134 Approve a work order to Ardurra of Tampa, FL, for Solid Waste Truck Wash Replacement Design, Permitting and Construction Services, Project No. 23-0021-SW, in the amount of $247,547.00 pursuant to Request for Qualifications (RFQ) 34-23, Engineer of Record Consulting Services (EOR), and authorize the appropriate officials to execute same. (consent) 11.3 ID#24-0186 Approve a purchase order to Safety-Kleen Systems, Inc., of Norwell, MA, to pump, transfer and dispose leachate from the Solid Waste Transfer Station in the annual not-to-exceed amount of $169,000.00 with two, one-year renewal options at City’s discretion pursuant to Invitation to Bid (ITB) No. 10-24, Pump, Transport and Dispose of Leachate and authorize the appropriate officials to execute same. (consent) 12. City Manager 12.1 ID#24-0051 Approve a First Amendment to Lease and Property Operation Agreement for the Clearwater Airpark between the City of Clearwater (Lessor) and FlyUSA PV, LLC (Lessee) to provide for a 30-year initial term ending on February 29, 2053, with five five-year renewal options subject to mutual agreement of both parties among other minor revisions; and authorize the appropriate officials to execute same. (consent) 13. City Attorney 13.1 ID#24-0174 Approve an amendment to the legal services agreement with Manson Bolves Donaldson Varn for representation in litigation regarding ownership issues of the Seminole Boat Ramps to increase the not to exceed amount from $100,000 to $118,500, and authorize the appropriate officials to execute same. (consent) 13.2 ID#24-0281 Appoint two members to serve on the revised Downtown Development Board. City of Clearwater Page 5 Printed on 2/27/2024 Council Work Session Work Session Agenda March 4, 2024 13.3 9743-24 2nd Adopt Ordinance 9743-24 on second reading, vacating a drainage rdg easement at 309 Coronado Drive, Clearwater, from the property owners DC Clearwater Beach 1 Property, LLC as recorded in O.R. Book 15904, Page 863-868, and in the Public Records of Pinellas County, Florida. 14. City Manager Verbal Reports 15. City Attorney Verbal Reports 16. Council Discussion Item 16.1 ID#24-0280 Tampa Bay Estuary Program - Councilmember Beckman 17. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). 18. Closing Comments by Mayor 19. Adjourn 20. Presentation(s) for Council Meeting 20.1 ID#24-0003 Fire Oaths 20.2 ID#24-0179 Clearwater for Youth 2024 Scholarship Winners from Clearwater High Schools - Eric Harris, Program Manager 20.3 ID#24-0112 Newspapers in Education Week Proclamation: March 4-8, 2024 - Sue Bedry, NIE Development Officer and/or Jodi Pushkin NIE Manager Tampa Bay Times 20.4 ID#24-0272 Clearwater Trailblazing Women History Month Proclamation - Allison Dolan of Clearwater Historical Society City of Clearwater Page 6 Printed on 2/27/2024