Council Work Session

City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Work Session Agenda Monday, April 1, 2024 1:30 PM Main Library - Council Chambers Council Work Session Council Work Session Work Session Agenda April 1, 2024 1. Call to Order 2. Presentations 2.1 ID#24-0380 Farewell to Councilmembers 2.2 ID#24-0381 Oath of Office for Newly Elected Councilmembers. 2.3 ID#24-0327 Police Oaths 3. Economic Development and Housing 3.1 ID#24-0345 Declare surplus for conveyance to Community Service Foundation, Inc. (CSF), certain real property located at 0 Lee St., for the purpose of development of affordable housing; approve the Real Property Transfer Agreement between the City and CSF; and authorize the appropriate officials to execute same together with all other instruments required to affect closing. (APH) 4. Gas System 4.1 ID#24-0320 Approve a Purchase Order to DevTech Sales Inc. of Avon Park, FL, for the purchase of Itron Automated Meter Reading endpoints in an annual not to exceed amount of $381,000.00, with two, one-year renewal options at the City’s discretion per Clearwater Code of Ordinances Section 2.563 (1)(a), Single Source, and authorize the appropriate officials to execute same. 5. General Services 5.1 ID#24-0328 Award a purchase order to Enforcement One of Oldsmar, FL, for City Wide Vehicle Upfitting Services in the annual not-to-exceed amount of $250,000.00 for one year with two, one-year renewal options pursuant to Invitation to Bid (ITB) No. 18-24 and authorize the appropriate officials to execute same. (consent) 5.2 ID#24-0336 Approve a purchase order to Communications International of Vero Beach, FL for the purchase of new additional or replacement two-way radios used citywide in a not to exceed amount of $150,000.00 through March 31, 2025, pursuant to Clearwater Code of Ordinances Section 2.563(1)(d), Non-Competitive Purchases, and authorize the appropriate officials to execute same. (consent) 5.3 ID#24-0338 Declare list of vehicles and equipment surplus and authorize disposal through auction pursuant to Clearwater Code of Ordinances Sections 2.623(6) and (8) and authorize the appropriate officials to execute the same. (consent) City of Clearwater Page 2 Printed on 3/26/2024 Council Work Session Work Session Agenda April 1, 2024 6. Human Resources 6.1 ID#24-0206 Approve the contract between the City of Clearwater and Eastbourne Investments Ltd. to renew the lease at the Powell Professional Center at 401 Corbett Street, Clearwater for a cost not to exceed $275,00.00 for the three-year period beginning June 1, 2024 through May 31, 2027, pursuant to Clearwater Code of Ordinances Section 2.563(1)(d), Non-Competitive Purchases, and authorize the appropriate officials to execute same. (consent) 7. Parks and Recreation 7.1 ID#23-1621 Approve First Amendment to Lease Agreement between Fields, Inc. d/b/a Barefoot Beach House, and the City of Clearwater to increase the length of the Agreement, from January 1, 2025 through February 28, 2027, and authorize the appropriate officials to execute same. (consent) 8. Police Department 8.1 ID#24-0298 Approve an Event License Agreement between Jones Lang LaSalle Americas, Inc., in its capacity as agent for the owner of the premises known as Countryside Mall, located at 27001 US Highway 19 North, Clearwater, Florida, and the City of Clearwater Police Department for the purpose of hosting a Shred-A-Thon and Operation Medicine Cabinet event on April 27, 2024, located at the Countryside Mall and authorize the appropriate officials to execute same. (consent) 8.2 ID#24-0344 Authorize purchase order(s) to Galls LLC of Lexington, KY and Signal 15, Inc of Largo, FL for the purchase of uniforms and equipment in the cumulative annual not-to-exceed amount of $285,000.00 for the initial one-year term with three, one-year renewal options, pursuant to RFP 11-24 and authorize the appropriate officials to execute same. (consent) 9. Public Works 9.1 ID#24-0315 Approve the Contract for Sale of Vacant Land from the City of Clearwater to DD Gulf to Bay, LLC., as the winning bidder on a 10-foot-wide strip of land that was previously declared surplus pursuant to City Charter Section 2.01(d)(5) and authorize the appropriate officials to execute all necessary documents. (consent) 10. Public Utilities City of Clearwater Page 3 Printed on 3/26/2024 Council Work Session Work Session Agenda April 1, 2024 10.1 ID#24-0199 Authorize a purchase order to U.S. Submergent Technologies, LLC of Orlando, FL for tank cleaning services in the not-to-exceed amount of $375,000.00 with an expected date of completion on July 31, 2024, pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback or Cooperative purchasing, and authorize the appropriate officials to execute same. (consent) 10.2 ID#24-0325 Authorize a purchase order to AdEdge Water Technologies, LLC of Duluth, GA for Arsenic Removal Media (Bayoxide E33) at Reverse Osmosis Plant 1 (RO1) in the annual not-to-exceed amount of $140,000.00 for the period of March 21, 2024 through March 21, 2025, with two one-year renewal options at the City’s discretion and authorize the appropriate officials to execute same. (consent) 11. Solid Waste 11.1 ID#24-0347 Approve a Guaranteed Maximum Price (GMP) Proposal from Ajax Building Company, LLC. of Oldsmar, FL, for the Solid Waste Recycling Facility Tipping Floor (23-0007-SW) in the amount of $447,721 pursuant to Request for Qualifications (RFQ) 40-20, Construction Manager at Risk for Continuing Contracts and authorize the appropriate officials to execute same. (consent) 12. City Clerk 12.1 ID#24-0324 Elect a Councilmember to serve as Vice Mayor. 13. City Attorney 13.1 9755-24 Adopt Ordinance 9755-24 on second reading and amend the City’s fiscal year 2023/24 operating budget at first quarter. 13.2 9756-24 Adopt Ordinance 9756-24 on second reading and amend the City’s fiscal year 2023/24 capital improvement budget at first quarter. 14. City Manager Verbal Reports 14.1 ID#24-0372 Clearwater Representative at Florida Housing Coalition SHIP Meeting 14.2 ID#24-0383 Clearwater Representative on the Tourist Development Council 15. City Attorney Verbal Reports 16. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). City of Clearwater Page 4 Printed on 3/26/2024 Council Work Session Work Session Agenda April 1, 2024 17. Closing Comments by Mayor 18. Adjourn 19. Presentation(s) for Council Meeting 19.1 ID#24-0307 March/April Service Awards 19.2 ID#24-0316 Fair Housing Month Proclamation: April 2024 - Angela Emersion & Joe Farrell, Pinellas Realtor Organization members: 19.3 ID#24-0333 Donate Life Month Proclamation April 2024 - Ms. Wetzel at LifeLink City of Clearwater Page 5 Printed on 3/26/2024