Council Work Session

City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Work Session Agenda Monday, June 3, 2024 1:30 PM Main Library - Council Chambers Council Work Session Council Work Session Work Session Agenda June 3, 2024 1. Call to Order 2. Presentations 2.1 ID#24-0648 Fleet 100 Award - Lelia Peterson, General Services Administrative Division Manager 2.2 ID#24-0572 Duke Energy Vegetation Management - Jeff Baker, Duke Energy 3. Parks and Recreation 3.1 ID#24-0574 Approve naming the Southwest Baseball Field at the Countryside Recreation Complex the Larry Dowd Field, pursuant to Resolution 09-31 and as recommended by the Parks and Recreation Board. (consent) 3.2 ID#24-0619 Approve co-sponsorship and waiver of requested city fees for eleven High PR Impact co-sponsored special events at an estimated cost for in-kind services and cash of $752,100 ($637,840 general fund, $39,260 enterprise fund and $75,000 cash); funding for the Community Event Co-Sponsorship Program of $200,000; funding for the ten day events held by the city at The BayCare Sound of $270,000; for the purpose of Fiscal Year 2024/25 departmental budget submissions and authorize the appropriate officials to execute same. (consent) 4. Fire Department 4.1 ID#24-0617 Authorize a purchase order to Ten-8 Fire and Equipment, Inc of Bradenton, FL for one Osage Warrior Type I Rescue 2027 Ford F450 Extended Cab Chassis in the amount of $352,078.00, pursuant to Clearwater Code of Ordinances Sections 2.563(1)(c), Piggyback, and 2.563(1)(d), Non-competitive purchase, and authorize the appropriate officials to execute same. (consent) 5. Public Works 5.1 ID#24-0337 Approve Work Order to AtkinsRealis USA, Inc., of Tampa, FL, for Fort Harrison Avenue Corridor Improvement (19-0036-EN) design and bidding of Phases II, III, and IV in the amount of $5,828,509.10 pursuant to Request for Qualification (RFQ) 04-21 and authorize the appropriate officials to execute same. (consent) 5.2 ID#24-0462 Approve the Second Amendment to Southwest Florida Water Management District (SWFWMD) Cooperative Funding Agreement for the Lower Spring Branch Improvements (14-0048-EN), extending the agreement through December 1, 2029, and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 2 Printed on 5/29/2024 Council Work Session Work Session Agenda June 3, 2024 5.3 ID#24-0633 Continue to June 20, 2024: Approve the request to vacate a utility easement defined as the westerly 5 feet of a rear drainage utility easement in lot 10, Block 4, Woodvalley Unit No. 5, a subdivision according to a recorded Plat Book 68, Page 32, in the public records of Pinellas County, Florida and pass Ordinance 9767-24 on first reading. 5.4 ID#24-0635 Continue to June 20, 2024: Approve the request to vacate an easement defined as the south 5 foot utility easement of Lot 31, Block c, less the west 10 feet, and the north 5 foot utility easement, of lot 32, block c, less the west 10 feet, as recorded in Plat Book 66, Page 16, Sall’s Lake Park, of the public records of Pinellas county, Florida and pass Ordinance 9768-24 on first reading. 5.5 ID#24-0636 Continue to June 20, 2024: Approve the request to vacate an easement defined as the northern 10 feet of lots 12 and 13, Block 19, Milton Park replat as recorded in plat book 10, page 28 and under OR Book 3750, Page 354, of the public records of Pinellas County, Florida and pass Ordinance 9769-24 on first reading. 6. Planning 6.1 Ord. 9758-24 Adopt Ordinance No. 9758-24 on second reading, amending the 2nd rdg Community Development Code Article 2, Article 3, Article 4, Article 8, Appendix B, and Appendix C. 6.2 ATA2024-03 Adopt Ordinance 9759-24 on second reading, annexing certain real 002 2nd rdg property whose post office address is 1239 Brookside Drive, Clearwater, Florida 33764, together with the abutting right-of-way of Beverly Circle North, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. 6.3 Ord. 9760-24 Adopt Ordinance 9760-24 on second reading, amending the future land 2nd rdg use element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 1239 Brookside Drive, Clearwater, Florida 33764, upon annexation into the City of Clearwater, as Residential Low (RL) and Preservation (P). 6.4 Ord. 9761-24 Adopt Ordinance 9761-24 on second reading, amending the Zoning Atlas 2nd rdg of the city by zoning certain real property whose post office address is 1239 Brookside Drive, Clearwater, Florida 33764, upon annexation into the City of Clearwater, as Low Density Residential (LDR) and Preservation (P). 7. General Services City of Clearwater Page 3 Printed on 5/29/2024 Council Work Session Work Session Agenda June 3, 2024 7.1 ID#24-0612 Authorize a Guaranteed Maximum Price (GMP) to Certus Builders, Inc., for the installation of roof top solar panels at the General Services Complex and Morningside Recreation Center in the cumulative amount of $1,113,944.00 pursuant to RFQ 40-20, Construction Manager at Risk (CMAR) Continuing Contracts and authorize the appropriate officials to execute same. (consent) 7.2 ID#24-0615 Authorize an increase to purchase order with WEX Bank (WEX) of Portland, ME for fleet fuel card services in a cumulative not-to-exceed amount of $348,000.00 bringing the total amount to $668,000.00 pursuant to Clearwater Code of Ordinance Section 2.563 (1)(c) Piggyback and authorize the appropriate officials to execute the same. 8. Information Technology 8.1 ID#24-0270 Authorize a purchase order to GSA Security, Inc. of Tampa, FL, for the purchase, installation, maintenance, and repairs of security cameras in the not-to-exceed amount of $200,000.00 through October 24, 2024, with two, one-year renewal options in an annual not-to-exceed amount of $200,000.00 each year pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent) 8.2 ID#24-0608 Approve a contract with Whitlock Consulting Group of Beaufort, SC, for project management and professional services in support of Utility Billing system upgrades for the term of June 1, 2024, through June 30, 2025, in the not to exceed amount of $332,736.00 pursuant to RFP #20-24 and authorize the appropriate officials to execute same. (consent) 8.3 ID#24-0609 Approve a purchase order to Accela, Inc of San Ramon, CA for renewal of license, maintenance and professional services for land management and permitting software services for an amount not to exceed $1,903,783.11 for the term beginning May 31, 2024, through September 30, 2029, pursuant to City Code 2.563 (1)(d) Non-competitive purchases (Impractical) and authorize the appropriate officials to execute same. 8.4 ID#24-0614 Approve an agreement with Century Link Communications, LLC dba Lumen Technologies Group (Lumen), of Bloomfield, CO for telecommunications and internet services in the amount of $305,000.00 from July 1, 2024 through June 30, 2027 in accordance with Clearwater Code of Ordinances Section 2.563 (1)(d), Non-competitive purchase, and authorize the appropriate officials to execute same. (consent) 9. Marine & Aviation City of Clearwater Page 4 Printed on 5/29/2024 Council Work Session Work Session Agenda June 3, 2024 9.1 ID#24-0561 Approve a Purchase Agreement from Trident Pontoons, Inc., of Tavares, FL, for the purchase of two ferry vessels in the amount of $930,086.00 pursuant to Request for Proposal (RFP) 32-24 and authorize the appropriate officials to execute same. (consent) 10. Public Utilities 10.1 ID#24-0619 Award a Construction Contract to Eau Gallie Electric, Inc. of Melbourne, PU FL, for the Northeast Water Reclamation Facility (WRF) Distribution Controls (DC 1 and 2) and Motor Control Center (MCC 1) Replacement Project in the amount of $3,687,200.00 pursuant to Invitation to Bid (ITB) No.17-0028-UT; approve Supplemental Work Order 2 to McKim and Creed, Inc of Clearwater, FL for Construction Engineering Services in the amount of $189,640.00, increasing the work order from $221,650.50 to $411,290.50, and authorize the appropriate officials to execute same. (consent) 11. City Clerk 11.1 ID#24-0577 Move the September 5, 2024 council meeting to Wednesday, September 4, 2024 at 6:00 p.m. and the September 19, 2024 council meeting to Tuesday, September 17, 2024 at 6:00 p.m. 11.2 ID#24-0578 Schedule a special work session on Wednesday, August 14, 2024 at 9:00 a.m. for the purpose of reviewing the preliminary budget. 11.3 ID#24-0580 Appoint a councilmember to serve as the Clearwater representative on the Pinellas County Opioid Abatement Funding Advisory Board and appoint a councilmember to serve as the Alternate Board Member. 11.4 ID#24-0610 Appoint Charessa Doty to the Neighborhood and Affordable Housing Advisory Board, as the citizen who is actively engaged as a not-for-profit provider of affordable housing, to fill the remainder of an unexpired term through May 31, 2027. (consent) 11.5 ID#24-0613 Appoint Christine Bond to the Neighborhood and Affordable Housing Advisory Board, as the citizen who is actively engaged as an advocate for low-income persons in connection with affordable housing, to fill the remainder of an unexpired term through May 31, 2027. (consent) 12. City Manager Verbal Reports 13. City Attorney Verbal Reports 14. Council Discussion Item 14.1 ID#24-0576 Discuss moving the July 18, 2024 council meeting to Monday, July 15, 2024. - Mayor Rector City of Clearwater Page 5 Printed on 5/29/2024 Council Work Session Work Session Agenda June 3, 2024 14.2 ID#24-0629 Affirm or Rescind the FDOT Drew Street Project. 15. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). 16. Closing Comments by Mayor 17. Adjourn 18. Presentation(s) for Council Meeting 18.1 ID#24-0480 Florida League of Mayors Student Essay Contest - Scott Dudley, Executive Director 18.2 ID#24-0642 Homeownership Proclamation for 2024 - Chuck Lane, Assistant Director Economic Development & Housing 18.3 ID#24-0616 PRIDE Proclamation - Tiffany Makras, Human Resources, Director 18.4 ID#24-0660 Juneteenth Proclamation City of Clearwater Page 6 Printed on 5/29/2024