Council Work Session

City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Work Session Agenda Tuesday, September 3, 2024 1:30 PM Main Library - Council Chambers Council Work Session Council Work Session Work Session Agenda September 3, 2024 1. Call to Order 2. Solid Waste 2.1 9788-24 Amend Appendix A, Clearwater Code of Ordinances, Schedule of Fees, Rates and Charges, Article XXIV, Public Works Fees, Rates and Charges, Section (3)(c) Solid Waste Collection Rates, Section (3)(d) Recycling Rates, and Section (5) Other Miscellaneous Charges; Increase specific collection fees for Solid Waste and Recycling annually by 3.75% effective October 1, 2024, October 1, 2025, October 1, 2026, October 1, 2027, and October 1, 2028; and pass Ordinance 9788-24 on first reading. 2.2 ID#24-1040 Approve a purchase order to Pinellas County Solid Waste for the disposal of solid waste at the Pinellas County waste-to-energy plant/landfill in the not-to-exceed amount of $5,100,000.00, for the period October 1, 2024 through September 30, 2025, pursuant to Clearwater Code of Ordinances, Section 2.563 (1)(a), Single Source, and authorize the appropriate officials to execute same. (consent) 3. Office of Management and Budget 3.1 9792-24 Set final millage rate of 5.8850 mills for fiscal year 2024/25 against non-exempt real and personal property within the City of Clearwater and pass Ordinance 9792-24 on first reading. 3.2 9793-24 Approve the City of Clearwater Annual Operating Budget for the 2024/25 fiscal year and pass Ordinance 9793-24 on first reading. 3.3 9794-24 Approve the fiscal year 2024/25 Annual Capital Improvement Budget, establish a six-year plan for the Capital Improvement Program (CIP), and pass Ordinance 9794-24 on first reading. 3.4 ID#24-0992 Approve the recommended Penny for Pinellas project list, as revised for fiscal years 2024/25 through 2029/30. 4. Economic Development and Housing 4.1 ID#24-1007 Approve funding in the form of a deferred loan in an amount not to exceed $1,000,000 to be provided by the City of Clearwater to Sunrise Affordable Housing Group for the land acquisition and a portion of the rehabilitation of real property located at 801 Chestnut St., contingent upon the satisfactory outcome of a staff evaluation plan and approval of a tenant relocation plan, and authorize the appropriate officials to execute documents required to affect closing of the loan. (consent) 5. Parks and Recreation City of Clearwater Page 2 Printed on 8/27/2024 Council Work Session Work Session Agenda September 3, 2024 5.1 ID#24-0985 Approve a one-year Agreement with Juvenile Welfare Board (JWB) and the City of Clearwater for funding youth programs, approve a first quarter budget amendment of $553,129 in special program G2107, JWB Youth Programming, and authorize the appropriate officials to execute same. (consent) 6. Police Department 6.1 ID#24-0901 Approve an agreement with the Pinellas County Sheriff’s Office, Largo, Florida, in the amount not to exceed $528,522.50 for forensic crime scene processing, latent prints, property and evidence storage, and Pinellas Juvenile Assessment Center security services, during the one-year period commencing on October 1, 2024 through September 30, 2025, and authorize the appropriate officials to execute same. (consent) 6.2 ID#24-0902 Approve a purchase order and renewal agreement to TriTech Software Systems, a CentralSquare Company, for the renewal of TriTech Software Support and Maintenance in the amount of $236,153.25 from October 1, 2024 through September 30, 2025, pursuant to Clearwater Code of Ordinances Section 2.563(1)(d), Impractical, and authorize the appropriate officials to execute same. (consent) 6.3 ID#24-0977 Approve an Event License Agreement between Jones Lang LaSalle Americas, Inc., in its capacity as agent for the owner of the premises known as Countryside Mall, located at 27001 US Highway 19 North, Clearwater, Florida, and the City of Clearwater Police Department for the purpose of hosting a Shred-A-Thon and Operation Medicine Cabinet event on October 26, 2024, located at the Countryside Mall and authorize the appropriate officials to execute same. (consent) 6.4 ID#24-0978 Approve an Event License Agreement between Jones Lang LaSalle Americas, Inc., in its capacity as agent for the owner of the premises known as Countryside Mall, located at 27001 US Highway 19 North, Clearwater, Florida, and the City of Clearwater Police Department for the purpose of hosting the National Night Out Event on October 1, 2024, located at the Countryside Mall and authorize the appropriate officials to execute same. (consent) 6.5 ID#24-0979 Approve acceptance of University of North Florida Training and Services Institute, Inc., d/b/a Institute of Police Technology and Management (IPTM), High Visibility Education (HVE) and Support Program for Pedestrian and Bicycle Safety Grant Award in the amount of $27,214.83 for police overtime and authorize the appropriate officials to execute same. (consent) 6.6 9790-24 Amend the Clearwater Code of Ordinances, Section 3-1508, relating to the regulation of noise and pass Ordinance 9790-24 on first reading. City of Clearwater Page 3 Printed on 8/27/2024 Council Work Session Work Session Agenda September 3, 2024 7. Public Works 7.1 ID#24-0953 Approve the form of Standard Interconnection Agreements with Duke Energy Florida for city-owned renewable energy systems and authorize the appropriate officials to execute same. (consnt) 8. General Services 8.1 ID#24-0925 Authorize a Guaranteed Maximum Price (GMP) to Bandes Construction, for the installation of roof top solar panels at the Clearwater Gas System Complex and Solid Waste Transfer Station in the cumulative amount of $1,066,284.00 pursuant to RFQ 40-20, Construction Manager at Risk (CMAR) Continuing Contracts, and authorize the appropriate officials to execute same. (consent) 8.2 ID#24-0980 Authorize purchase orders to Shaw Industries Inc of Dalton, GA and Complete Floor Care Solutions, Inc of Tampa, FL for various floor repairs and replacements, in the cumulative not-to-exceed amount of $1,500,000.00 through August 9, 2027 with three one-year renewal options in the cumulative annual not-to-exceed amount of $500,000.00, pursuant to Clearwater Code of Ordinances Sections 2.563(1)(c), Piggyback, and 2.563(1)(a), Single Source, and authorize the appropriate officials to execute same. (consent) 8.3 ID#24-0986 Approve a purchase order with Maire Company (Maire) for services provided under the lease agreement as well as certain additional work outside of the lease in the amount of $180,800.00, for the third term, beginning October 1, 2024 through September 30, 2025, pursuant to Clearwater Code of Ordinances Section 2.563(1)(d), Non-Competitive Purchases, and authorize the appropriate officials to execute same. (consent) 8.4 ID#24-0989 Authorize purchase orders to multiple vendors as listed, for the purchase of Heating, Ventilation and Air Conditioning (HVAC) replacement and repair parts, in the cumulative annual not-to-exceed amount of $1,500,000 for Fiscal Year 2025, pursuant to Clearwater Code of Ordinances Sections 2.561(5)(a), Small purchases, 2.563 (1)(b), Micro purchases, and 2.563(1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent) 8.5 ID#24-0994 Authorize a purchase order increase to multiple vendors for the purchase of vehicle parts for heavy and light duty city vehicle and equipment in a cumulative not-to-exceed amount of $250,000.00 bringing the total amount to $1,950,000.00 pursuant to Clearwater Code of Ordinances Sections 2.563 (1)(c), Piggyback, 2.563(1)(a), Single source, and 2.563(1)(b),Micro purchases, and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 4 Printed on 8/27/2024 Council Work Session Work Session Agenda September 3, 2024 8.6 ID#24-0987 Authorize a purchase order to multiple vendors as listed, for various roof repairs and replacements, in the cumulative annual not-to-exceed amount of $1,000,000.00 for term October 1, 2024 through September 30, 2025, with the option for four, one-year renewals through the duration of the respective piggyback contract or through the end of September 2029, pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent) 9. Fire Department 9.1 ID#24-1063 Approve an Event License Agreement between Jones Lang LaSalle Americas, Inc., in its capacity as agent for the owner of the premises known as Countryside Mall, located at 27001 US Highway 19 North, Clearwater, Florida, and the City of Clearwater for the purpose of hosting the Emergency Vehicle Operations Refresher Course (EVORC) as part of Clearwater Fire and Rescue’s vehicle operations training program September 6, 2024 through September 24, 2024, located at the Countryside Mall, and authorize the appropriate officials to execute same. (consent) 10. Marine & Aviation 10.1 ID#24-0912 Approve the Joint Participation Agreement (JPA) G3137 between the City of Clearwater and the State of Florida Department of Transportation (FDOT), Construction of Terminal and FBO Building at the Clearwater Airpark, authorize the appropriate officials to execute same, and adopt Resolution 24-12. 10.2 ID#24-0919 Accept Florida Department of Transportation (FDOT) Grant Agreement Amendment (No. 452861-1-94-01) in the amount of $200,000 for the Design of a Terminal Building at Clearwater Airpark and authorize the appropriate officials to execute same. (consent) 10.3 ID#24-0897 Approve Work Order to American Infrastructure Development, Inc., of Tampa, FL, for Airpark Terminal and Parking Lot Improvements (23-0015-AP) design in the amount of $432,400.50 pursuant to Request for Qualification (RFQ) 17-24 and authorize the appropriate officials to execute same. (consent) 11. Public Utilities 11.1 ID#24-0896 Approve Supplemental Work Order 1 to CHA Consulting, Inc. (CHA), for the Reclaimed Water Master Plan project (21-0018-UT) in the amount of $42,998.00, increasing from $433,583.00 to $476,581.00 and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 5 Printed on 8/27/2024 Council Work Session Work Session Agenda September 3, 2024 11.2 ID#24-0934 Award a construction contract to TLC Diversified, Inc. of Palmetto, FL, for the East Water Reclamation Facility (WRF) Screw Pump Replacement Project in the amount of $3,184,500.00 pursuant to Invitation to Bid (ITB) No.22-0028-UT, approve the Consultant Supplemental Work Order to Jones Edmunds and Associates, Inc. (JEA) of Tampa, FL for construction engineering services in the amount of $213,239.00 bringing the total consulting services to $429,824.00, and authorize the appropriate officials to execute same. (consent) 11.3 ID#24-0983 Approve Supplemental Work Order 2 (SWO 2) to Jones Edmunds and Associates, Inc., for the East Plant Water Reclamation Facility (WRF) Filter Feed Pump Station and Force Main Improvements project (17-0048-UT), in the amount of $281,342.88, increasing the work order from $248,914.00 to $530,256.88, and authorize the appropriate officials to execute same. (consent) 12. City Clerk 12.1 ID#24-1038 Appoint Diane Achinelli to the Community Development Board to a term expiring February 29, 2028. (consent) 12.2 ID#24-1051 Appoint Cynthia Ramos-Gonzalez to the Sister Cities Advisory Board, as the Pinellas County School Board’s World Language Coordinator, with an unexpired term through February 1, 2028. (consent) 12.3 ID#24-1087 Appoint Heather Rippert to the Sister Cities Advisory Board, as the Clearwater Arts Alliance Representative, with an unexpired term through October 31, 2027. (consent) 12.4 ID#24-1095 Appoint an individual to the Parks and Recreation Advisory Board with a term expiring July 31, 2028. 12.5 ID#24-0990 Appoint a councilmember to serve as the second city representative on Forward Pinellas. 13. City Attorney 13.1 ID#24-1001 Amend Council Rules and adopt Resolution 24-15. 14. City Manager Verbal Reports 15. City Attorney Verbal Reports 16. Council Discussion Item 16.1 ID#24-1061 Parking trailers in driveways - Councilmember Cotton City of Clearwater Page 6 Printed on 8/27/2024 Council Work Session Work Session Agenda September 3, 2024 17. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). 18. Closing Comments by Mayor 19. Adjourn 20. Presentation(s) for Council Meeting 20.1 ID#24-0911 Hunger Action Month Proclamation - Sen. Nick DiCeglie, Hope Villages of America, CEO 20.2 ID#24-1009 Ovarian Cancer Awareness Month Proclamation - September 2024 - Claudette Carlan, Chairman of Celma Mastry Ovarian Cancer Foundation 20.3 ID#24-1050 St. Petersburg/Clearwater International Airport Noise Abatement Task Force - Sean Schrader, Clearwater Representative City of Clearwater Page 7 Printed on 8/27/2024