Council Work Session

City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Work Session Agenda Monday, September 16, 2024 1:30 PM Main Library - Council Chambers Council Work Session Council Work Session Work Session Agenda September 16, 2024 1. Call to Order 2. Presentations 2. 1 ID#24-0643 End of Session Report - Senator Ed Hooper 3. Public Works 3.1 ID#24-1059 City Vulnerability Assessment Presentation. (WSO) 3.2 ID#24-0837 Approve a purchase order to Southern Landscape Materials, of Tarpon Springs, Florida, for roadway materials in the annual amount of $250,000.00 with two one-year renewal options, for a total not-to-exceed amount of $750,000.00, pursuant to Invitation to Bid 29-24, Roadway Materials, and authorize the appropriate officials to execute same. (consent) 3.3 ID#24-1004 Approve an increase to the purchase order to Inliner Solutions, LLC, of Sanford, FL, for Stormwater Pipe Lining (Section C) in the amount of $1,600,000.00 increasing the contract from $500,000.00 to $2,100,000.00 on a unit price basis pursuant to Invitation to Bid (ITB) 23-0036-EN and authorize the appropriate officials to execute same. (consent) 3.4 ID#24-1056 Approve Supplemental One Work Order from Harvard Jolly Inc., of St. Petersburg, FL, for design services of South Osceola Parking Garage 22-0011-EN in the amount of $452,552, increasing the total from $1,540,598 to $1,993,150 and authorize the appropriate officials to execute same. (consent) 3.5 ID#24-1065 Approve a Work Order to Wannemacher Jensen Architects for design of the Municipal Services Building (MSB) Renovations project (23-0035-EN) in the amount of $1,140,302.00 per Request for Qualifications (RFQ) 24-22 and authorize the appropriate officials to execute same. (consent) 3.6 ID#24-1114 Approve selection of firms to provide Construction Manager at Risk (CMAR) Services for Continuing Contracts, as listed, for a period of four years, pursuant to Request for Qualifications (RFQ) 51-24, and authorize the appropriate officials to execute same. (consent) 3.7 ID#24-1115 Approve Owner Direct Purchase Order to Trane Technologies for an Air Handling Unit for the Municipal Services Building (MSB) Renovations project (23-0035-EN) in the amount of $362,616.00 pursuant to Clearwater Code of Ordinances, Section 2.563 (1)(a), Single Source, and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 2 Printed on 9/10/2024 Council Work Session Work Session Agenda September 16, 2024 4. City Manager 4.1 ID#24-0981 Approve an Interlocal Agreement between Pinellas County and the City of Clearwater regarding the installation and maintenance of traffic signal cabinet art and authorize the appropriate officials to execute same. (consent) 4.2 ID#24-1174 Approve an Interlocal Agreement between the City of Clearwater and the Community Redevelopment Agency (CRA) to provide staffing and administrative services for the CRA, in an amount not to exceed $1,060,401.00 and authorize the appreciate officials to execute same. (consent) 5. Office of Management and Budget 5.1 9792-24 2nd Adopt Ordinance 9792-24 on second reading, declaring the millage rate rdg to be levied for the fiscal year beginning October 1, 2024 and ending September 30, 2025, for operating purposes including the funding of pensions, debt service, and road maintenance for capital improvement expenditures at 5.8850 mills, which is a 6.81% increase from the rolled back rate of 5.5099 mills. 5.2 9793-24 2nd Adopt Ordinance 9793-24 on second reading, adopting an operating rdg budget for the fiscal year beginning October 1, 2024 and ending September 30, 2025; authorizing the City Manager to issue such instructions that are necessary to achieve and accomplish the service programs so authorized; authorizing the City Manager to transfer monies and programs among the departments and activities within any fund as provided by Chapter 2 of the Clearwater Code of Ordinances. 5.3 9794-24 2nd Adopt Ordinance 9794-24 on second reading, adopting the capital rdg improvement program budget for the fiscal year beginning October 1, 2024 and ending September 30, 2025; approving the six-year capital improvement program which shall be reevaluated at the beginning of each fiscal year; authorizing the City Manager to issue such instructions that are necessary to achieve and accomplish the capital improvements so authorized; authorizing the City Manager to transfer money between projects in the capital improvement program; appropriating available and anticipated resources for the projects identified. 5.4 9795-24 Amend the City’s fiscal year 2023/24 operating and capital improvement 9796-24 budgets at third quarter and pass Ordinances 9795-24 and 9796-24 on first reading. 6. Economic Development and Housing City of Clearwater Page 3 Printed on 9/10/2024 Council Work Session Work Session Agenda September 16, 2024 6.1 ID#24-1118 Approve a five-year payment deferral via a loan modification for 1101 Holt Avenue, also known as HEP West, and authorize the appropriate officials to execute documents required to affect closing of the loan modification. (consent) 6.2 ID#24-1152 Authorize four construction loans in an amount not to exceed $290,000.00 each to Clearwater Neighborhood Housing Services, Inc. (CNHS) for the construction of four single-family homes in the Lake Bellevue area of Clearwater and authorize the appropriate officials to execute documents required to affect closing of the loan(s). (consent) 7. Finance 7.1 ID#24-1126 Approve the purchase of excess liability, workers compensation and various specialty insurance policies from October 1, 2024 through September 30, 2025 in the not to exceed amount of $1,650,000 pursuant to Clearwater Code of Ordinance Section 2.563(1)(i), Insurance, and authorize the appropriate officials to execute same. (consent) 8. Human Resources 8.1 ID#24-1015 Approve an amendment with Cigna Healthcare (Cigna) for city medical insurance (under a self- insured funding arrangement) and a purchase order to Evernorth Behavioral Health (Evernorth) for the employee assistance program for period January 1, 2025 through December 31, 2025, pursuant to RFP 26-22, for a total not-to-exceed amount of $29.3 million ($29,240,000 for Cigna and $60,000 for Evernorth), to be funded by city budgeted funds, payroll deductions of employees and retiree premiums, and authorize the appropriate officials to execute same. (consent) 9. Police Department 9.1 ID#24-1108 Approve the Pinellas County Combined Mutual Aid Agreement for law enforcement services for the period of execution through January 31, 2029, and authorize the appropriate officials to execute same. (consent) 9.2 ID#24-1111 Reappoint Patrick E. Adamson to the Board of Trustees, Clearwater Police Supplementary Pension Plan with a term to expire October 31, 2028. (consent) City of Clearwater Page 4 Printed on 9/10/2024 Council Work Session Work Session Agenda September 16, 2024 9.3 ID#24-1170 Approve an Interlocal Agreement between the Clearwater Community Redevelopment Agency (CRA) and the City of Clearwater to provide CRA funding in fiscal year 2024-2025 in the amount of $282,433.02 to underwrite the cost of additional Community Policing services by the Clearwater Police Department in the Downtown CRA to address quality of life issues, drug dealing, and homelessness and authorize the appropriate officials to execute same. (consent) 10. Fire Department 10.1 ID#24-1019 Approve a purchase order to Motorola Solutions, Inc. of Chicago IL in the amount of $138,316.00 for a Mach Alert Fire Station Alerting System for Fire Station 47 pursuant to Clearwater Code of Ordinances Section 2.563 (1)(c), Piggyback purchase, and authorize the appropriate officials to execute same. (consent) 10.2 ID#24-1060 Approve the Fire Protection Services Agreement between Pinellas County Fire Protection Authority and City of Clearwater for a five-year term, October 1, 2024 through September 30, 2029, and authorize the appropriate officials to execute same. (consent) 10.3 ID#24-1062 Approve an agreement between Pinellas County and City of Clearwater to provide Emergency Medical Services ALS First Responder services to the Clearwater Fire District, and authorize the appropriate officials to execute same. (consent) 11. Planning 11.1 ANX2024-07 Approve the annexation, initial Future Land Use Map designation of 003 Residential Low (RL), and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1721 El Trinidad Drive East and pass Ordinances 9776-24, 9777-24, and 9778-24 on first reading. (ANX2024-07003) 11.2 ANX2024-07 Approve the annexation, initial Future Land Use Map designation of 004 Residential Urban (RU), and initial Zoning Atlas designation of Medium Density Residential (MDR) District for 1827 Douglas Avenue, together with certain right-of-way of Douglas Avenue and pass Ordinances 9779-24, 9780-24, and 9781-24 on first reading. (ANX2024-07004) 11.3 ANX2024-07 Approve the annexation, initial Future Land Use Map designation of 005 Residential Urban (RU), and initial Zoning Atlas designation of Medium Density Residential (MDR) District for an unaddressed parcel on Sylvan Drive and pass Ordinances 9782-24, 9783-24, and 9784-24 on first reading. (ANX2024-07005) City of Clearwater Page 5 Printed on 9/10/2024 Council Work Session Work Session Agenda September 16, 2024 11.4 ANX2024-07 Approve the annexation, initial Future Land Use Map designation of 006 Residential Low (RL), and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 2135 Pleasant Parkway and pass Ordinances 9785-24, 9786-24, and 9787-24 on first reading. (ANX2024-07006) 11.5 ID#24-0826 Update to the City’s Implementation of the Live Local Act’s zoning preemptions. (WSO) 12. Marine & Aviation 12.1 ID#24-1071 Approve Submerged Land Lease (SLL) between the State of Florida and the City of Clearwater for the shared docking facility adjacent to the Beach Recreation Center and authorize the appropriate officials to execute same. (consent) 13. Public Utilities 13.1 ID#24-1008 Authorize a purchase order to Trihedral Inc. of Orlando, FL, for the upgrade to VT SCADA software, in the amount of $169,524.60 with the option for two, one-year renewals for support in an annual amount of $24,245.50 pursuant to Clearwater Code of Ordinances Section 2.563(1)(a), Single Source, and authorize the appropriate officials to execute same. (consent) 13.2 ID#24-1094 Authorize the continuing use of construction contracts to the following contractors: Engineered Spray Solutions, of Lakeland, FL; Inliner Solutions, of Sanford, FL; Rowland, Inc. of Pinellas Park, FL; and USSI, LLC of Venice, FL, for the 2023 Sewer Point Repairs and Improvements in the amount of $21,500,000 for an additional one-year term on a unit price basis pursuant to Invitation to Bid (ITB) 22-0006-UT and authorize the appropriate officials to execute same. (consent) 14. City Attorney 14.1 9788-24 2nd Adopt Ordinance 9788-24 on second reading, amending Appendix A, rdg Clearwater Code of Ordinances, Schedule of Fees, Rates and Changes, Article XXIV, Public Works Fees, Rates and Charges, Section (3)(c) Solid Waste Collection Rates, Section (3)(d) Recycling Rates, and Section (5) Other Miscellaneous Charges; Increase specific collection fees for Solid Waste and Recycling annually by 3.75% effective October 1, 2024, October 1, 2025, October 1, 2026, October 1, 2027, and October 1, 2028. 14.2 9790-24 2nd Adopt Ordinance 9790-24 on second reading, amending Section rdg 3-1508, relating to the regulation of noise. 15. City Manager Verbal Reports City of Clearwater Page 6 Printed on 9/10/2024 Council Work Session Work Session Agenda September 16, 2024 16. City Attorney Verbal Reports 17. Council Discussion Item 17.1 ID#24-1181 Extension of pause for public comments on items not on the agenda - Vice Mayor Allbritton 17.2 ID#24-1130 Tampa Bay Regional Planning Council Update - Councilmember Teixeira 17.3 ID#24-1106 Parking Rates - Councilmember Cotton 17.4 ID#24-1177 Discuss City Attorney 2025 Goals. 17.5 ID#24-1176 Discuss City Manager 2025 Goals. 18. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). 19. Closing Comments by Mayor 20. Adjourn 21. Presentation(s) for Council Meeting 21.1 ID#24-0850 September Service Awards 21.2 ID#24-1010 Constitution Week 2024 Proclamation - Sharon Jank, Clearwater Chapter Regent of DAR 21.3 ID#24-1104 National Suicide Prevention Month Proclamation, Sept 2024 - Barbara Daire (outgoing CEO, Suncoast Center) and Jean Pierre (incoming CEO, Suncoast Center) at Zero Suicide Partners of Pinellas. 21.4 ID#24-1143 National Hispanic Heritage Month Proclamation - Amanda Markiewicz, CEO, HOC and Andrea Vendetti, Director of Community Engagement, HOC City of Clearwater Page 7 Printed on 9/10/2024