Council Work Session

City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Work Session Agenda Monday, September 30, 2024 1:30 PM Note - Work Session is cancelled due to Hurricane Helene Main Library - Council Chambers Council Work Session Council Work Session Work Session Agenda September 30, 2024 1. Call to Order 2. Presentations 2.1 ID#24-1052 The Sound Quarterly Update - Susan Crockett, Ruth Eckerd Hall, President and CEO 2.2 ID#24-1190 MPO Reapportionment Presentation - Whit Blanton, Forward Pinellas Executive Director 3. Planning 3.1 ID#24-1186 Approve amendments to the Interlocal Agreement for Creation of the Metropolitan Planning Organization (MPO) revising the composition and membership of the governing board and authorize the appropriate officials to execute same. (consent) 4. Economic Development and Housing 4.1 ID#24-1216 Approve funding in the form of a deferred loan in an amount not to exceed $845,000 to be provided by the City of Clearwater to Tampa Bay Neighborhood Housing Services, LLC. for real property located at 1552 S Myrtle Ave. contingent upon staff’s satisfactory review and acceptance of applicable mortgage documentation, title commitment, and a new Land Use Restriction Agreement with a term of no less than 15 years and authorize the appropriate officials to execute documents required to affect closing of the loan. (consent) 5. Fire Department 5.1 ID#24-1164 Approve the Agreement for Services between the City of Clearwater and Tampa Bay Psychology Associates, LLC for psychological and educational services for Clearwater Fire and Rescue first responders, in a not to exceed amount of $180,000.00 for term October 1, 2024 through September 30, 2026, with three, one-year renewal options in the annual amount of $90,000.00 pursuant to Clearwater Code of Ordinances Section 2.563(1)(f), Professional services not subject to CCNA, and authorize the appropriate officials to execute same. (consent) 5.2 ID#24-1256 Confirm the Declaration of a State of Emergency due to conditions surrounding Hurricane Helene and adopt Resolution 24-16. 6. Parks and Recreation City of Clearwater Page 2 Printed on 9/29/2024 Council Work Session Work Session Agenda September 30, 2024 6.1 ID#24-0391 Authorize a purchase order to Pennoni Associates, Inc. of Clearwater, Florida, for professional services to complete design work for renovations of Edgewater Drive Park in the amount not to exceed $116,100.00 and authorize the appropriate officials to execute same. (consent) 6.2 ID#24-1139 Authorize a Guaranteed Maximum Price proposal to Sport Surfaces, LLC of West Palm Beach, Florida, for cleaning and refurbishment of tennis and pickleball courts at four Parks and Recreation facilities, including McMullen Tennis Complex, Forest Run Park, Wood Valley Park, and Woodgate Park, in the cumulative amount of $167,562.00, pursuant to Clearwater Code of Ordinances Sections 2.563 (1)(c), Piggyback, and 2.563(1)(d), Non-competitive purchase, and authorize the appropriate officials to execute same. (consent) 6.3 ID#24-1175 Ratify and confirm an increase to purchase order with Khors Construction, Inc. for emergency repairs to the ADA floating dock at the Clearwater Community Sailing Center in an amount of $27,424.87 for a new project total of $165,751.25. (consent) 6.4 ID#24-1199 Approve a purchase order to Bliss Products, of Lithia Springs, Georgia for the purchase of various amenities for multiple park locations in the total amount of $336,556.85, pursuant to Clearwater Code of Ordinances Sections 2.563(1)(c), piggyback, and 2.563(1)(d), Impractical, and authorize the appropriate officials to execute same. (consent) 6.5 ID#24-1215 Authorize a purchase order to Musco Sports Lighting, LLC. of Oskaloosa, Iowa for the purchase and installation of pickleball court lighting at McKay Park located at 605 Mandalay Avenue in the amount of $151,300.00, pursuant to Clearwater Code of Ordinances Sections 2.563(1)(c), piggyback, and authorize the appropriate officials to execute same. (consent) 7. Public Works 7.1 ID#24-1114 Approve selection of firms to provide Construction Manager at Risk (CMAR) Services for Continuing Contracts, as listed, for a period of four years, pursuant to Request for Qualifications (RFQ) 51-24, and authorize the appropriate officials to execute same. (consent) 7.2 ID#24-1240 Approve Guaranteed Maximum Price (GMP) 2, Amendment 2 to the Agreement with Ajax Building Company, LLC, of Midway, FL, for construction of the New City Hall project (22-0019-EN), in the amount of $22,531,075.00, including Alternate 1, increasing the purchase order from $7,676,799.00 to $30,207,874.00, pursuant to Request for Qualifications 59-23 and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 3 Printed on 9/29/2024 Council Work Session Work Session Agenda September 30, 2024 7.3 ID#24-1241 Approve an Early Release Guaranteed Maximum Price (GMP) 1, Amendment 3 to the Agreement with Ajax Building Company, LLC, of Midway, FL, for construction of Municipal Service Building (MSB) Renovations (23-0035-EN), in the amount of $5,712,055.00, increasing the purchase order from $110,605.00 to $5,812,660.00, pursuant to Request for Qualifications 59-23 and authorize the appropriate officials to execute same. (consent) 7.4 9742-24 Approve the Vacation request from the City of Clearwater as the platted owner of an unnamed 10-foot-wide alleyway portion that abuts the west Lot line of Lot 7 in Block F of the corrected plat of Clearwater Improvement Co., Plaza Park addition according to the map or plat thereof as recorded in Plat Book 5, Page 53 of the Public Records of Hillsborough county, Florida, of which Pinellas county was formerly a part and pass Ordinance 9742-24 on first Reading. 7.5 ID#24-1252 Approve a purchase order to Arthur J. Gallagher Risk Management Services, Inc., of Orlando, FL, for a Builder’s Risk policy for the Beach Marina Replacement project (21-0008-MA) for a not to exceed amount of $2,000,000.00 pursuant to Clearwater Code of Ordinances Section 2.563(1)(i), Insurance; approve an increase of a not to exceed loan by $1,550,000.00, increasing the $18,000,000.00 fund to $19,550,000.00 from the Capital Improvement Fund to the Marina Fund; and authorize the appropriate officials to execute same. (consent) 8. General Services 8.1 ID#24-1184 Authorize purchase orders to multiple vendors for the purchase of vehicle parts for heavy and light duty city vehicles and equipment in the not-to-exceed amount of $2,100,000.00 for term October 1, 2024 through September 30, 2025, pursuant to Clearwater Code of Ordinances Sections 2.563 (1)(c), Piggyback, 2.563(1)(a), Single source, and 2.563 (1)(b), Micro purchases, and authorize the appropriate officials to execute same. (consent) 9. Library 9.1 ID#24-1138 Approve purchase orders to multiple vendors for the acquisition of library books and materials in the cumulative not-to-exceed amount of $465,000.00 for the term October 1, 2024 through September 30, 2025, pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback and cooperative purchases, and authorize the appropriate officials to execute same. (consent) 10. Information Technology City of Clearwater Page 4 Printed on 9/29/2024 Council Work Session Work Session Agenda September 30, 2024 10.1 ID#24-1107 Approve a purchase order to DOF Creations, of Tampa, FL for the purchase of hardware, software, and maintenance in the amount of $409,581.17, pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent) 11. Public Utilities 11.1 ID#24-1173 Authorize a purchase order to EWT Holdings III dba Evoqua Water Technologies, LLC (Evoqua) of Sarasota, FL for chemical tank and feed rental and bulk odor control chemical delivery in the not-to-exceed amount of $255,000.00, beginning September 19, 2024 through July 19, 2025, pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent) 12. City Clerk 12.1 ID#24-1220 Reappoint Robert Kenne to the Municipal Code Enforcement Board to a term through October 31, 2027. (consent) 12.2 ID#24-1223 Appoint Loretta Mitchell to the Library Board with an unexpired term through February 28, 2025. (consent) 12.3 ID#24-1229 Reappoint Greg Brown to the Municipal Code Enforcement Board to a term through October 31, 2026. (consent) 12.4 ID#24-1219 Appoint two individuals to the Municipal Code Enforcement Board: one to fill the remainder of an unexpired term through November 1, 2026 and one to serve a full term through October 31, 2027. 12.5 ID#24-1222 Appoint an individual to the Marine Advisory Board with an unexpired term through March 31, 2025. 12.6 ID#24-1227 Approve an agreement with Johnston and Stewart to provide lobbying services at the state level from October 1, 2024 through September 30, 2028 at a cost of $5,000 per month and authorize the appropriate officials to execute same. (consent) 13. City Attorney 13.1 ID#24-1237 Request for authority to pay judgment in the case of Maximus Giannikos v. City of Clearwater, Case No. 22-424-CI for $200,000.00. (consent) 13.2 9785-24 2nd Adopt Ordinance 9785-24 on second reading, annexing certain real rdg property whose post office address is 2135 Pleasant Parkway, Clearwater, Florida 33764, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. City of Clearwater Page 5 Printed on 9/29/2024 Council Work Session Work Session Agenda September 30, 2024 13.3 9786-24 2nd Adopt Ordinance 9786-24 on second reading, amending the future land rdg use element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 2135 Pleasant Parkway, Clearwater, Florida 33764, upon annexation into the City of Clearwater, as Residential Low (RL). 13.4 9787-24 2nd Adopt Ordinance 9787-24 on second reading, amending the Zoning Atlas rdg of the city by zoning certain real property whose post office address is 2135 Pleasant Parkway, Clearwater, Florida 33764, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). 13.5 9774-24 2nd Adopt Ordinance 9774-24 on second reading, amending the Clearwater rdg Code of Ordinances Appendix A, Schedule of Fees, Rates and Charges, Article XXIV Public Works - Fees, Rates and Charges Section 3E and Section 32.244 Stormwater Management Utility Rates. 13.6 ANX2024-07 Adopt Ordinance 9776-24 on second reading, annexing certain real 003 2nd rdg property whose post office address is 1721 El Trinidad Drive East, Clearwater, Florida 33759, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. 13.7 Ord 9777-24 Adopt Ordinance 9777-24 on second reading, amending the future land 2nd rdg use element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 1721 El Trinidad Drive East, Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Residential Low (RL). 13.8 Ord 9778-24 Adopt Ordinance 9778-24 on second reading, amending the Zoning Atlas 2nd rdg of the city by zoning certain real property whose post office address is 1721 El Trinidad Drive East, Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). 13.9 ANX2024-07 Adopt Ordinance 9779-24 on second reading, annexing certain real 004 2nd rdg property whose post office address is 1827 Douglas Avenue, Clearwater, Florida 33755, together with certain right-of-way of Douglas Avenue, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. 13.10 Ord 9780-24 Adopt Ordinance 9780-24 on second reading, amending the future land 2nd Rdg use element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 1827 Douglas Avenue, Clearwater, Florida 33755, upon annexation into the City of Clearwater, as Residential Urban (RU). 13.11 Ord 9781-24 Adopt Ordinance 9781-24 on second reading, amending the Zoning Atlas 2nd rdg of the city by zoning certain real property whose post office address is 1827 Douglas Avenue, Clearwater, Florida 33755, upon annexation into the City of Clearwater, as Medium Density Residential (MDR). City of Clearwater Page 6 Printed on 9/29/2024 Council Work Session Work Session Agenda September 30, 2024 13.12 ANX2024-07 Adopt Ordinance 9782-24 on second reading, annexing certain 005 2nd rdg unaddressed real property located on the west side of Sylvan Drive approximately 270 feet south of Vista Way, Clearwater, FL 33755, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. 13.13 Ord 9783-24 Adopt Ordinance 9783-24 on second reading, amending the future land 2nd rdg use element of the Comprehensive Plan of the city to designate the land use for certain unaddressed real property located on the west side of Sylvan Drive approximately 270 feet south of Vista Way, Clearwater, FL 33755, upon annexation into the City of Clearwater, as Residential Urban (RU). 13.14 Ord 9784-24 Adopt Ordinance 9784-24 on second reading, amending the Zoning Atlas 2nd rdg of the city by zoning certain unaddressed real property located on the west side of Sylvan Drive approximately 270 feet south of Vista Way, Clearwater, FL 33755, upon annexation into the City of Clearwater, as Medium Density Residential (MDR). 13.15 9795-24 Adopt Ordinance 9795-24 on second reading and amend the City’s fiscal year 2023/24 operating budget at third quarter. 13.16 9796-24 Adopt Ordinance 9796-24 on second reading and amend the City’s fiscal year 2023/24 capital improvement budget at third quarter. 14. City Manager Verbal Reports 15. City Attorney Verbal Reports 16. Council Discussion Item 16.1 ID#24-1248 Annual evaluation of the performance and salary of the City Manager. 16.2 ID#24-1249 Annual evaluation of the performance and salary of the City Attorney. 17. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). 18. Closing Comments by Mayor 19. Adjourn 20. Presentation(s) for Council Meeting 20.1 ID#24-0976 October Service Awards City of Clearwater Page 7 Printed on 9/29/2024 Council Work Session Work Session Agenda September 30, 2024 20.2 ID#24-1212 Domestic Violence Awareness Month Proclamation - Nick DiCeglie, President and CEO, Hope Villages of America 20.3 ID#24-0984 2024 Fire Prevention Week Proclamation - Chief Ehlers 20.4 ID#24-1218 Climate Week Proclamation - Cassie Cordova, Sustainability Manager 20.5 ID#24-1221 Public Natural Gas Week Proclamation October 6 - 12, 2024 - Brian Langille, Clearwater Gas System, Executive Director 20.6 ID#24-1246 2024 Pinellas County School Referendum Presentation - Beth Rawlins (requested by Councilmember Teixeira) City of Clearwater Page 8 Printed on 9/29/2024