Council Work Session

City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Work Session Agenda Monday, November 4, 2024 1:30 PM Main Library - Council Chambers Council Work Session Council Work Session Work Session Agenda November 4, 2024 1. Call to Order 2. Presentations 2.1 ID#24-1052 The Sound Quarterly Update - Sarah Prout, Ruth Eckerd Hall Chief Financial Officer 3. Fire Department 3.1 24-17 Confirm the Declarations of a State of Emergency due to conditions surrounding Hurricane Helene and adopt Resolution 24-17. 3.2 24-18 Confirm the Declarations of a State of Emergency due to conditions surrounding Hurricane Milton and adopt Resolution 24-18. 4. Gas System 4.1 ID#24-1119 Approve an Encroachment Agreement between the City of Clearwater and Florida Gas Transmission Company, LLC for a Clearwater Gas Department gas distribution pipeline to cross over Florida Gas Transmission Company pipeline facilities and authorize the appropriate officials to execute same. (consent) 5. Marine & Aviation 5.1 ID#24-1420 Approve an increase and proposal from Construction Manager at Risk (CMAR) Kokolakis Contracting, Inc., of Tarpon Springs, FL., for repairs to the Clearwater Beach Marina main dock in the amount of $115,603.00 bringing the total to $210,603.00, pursuant to Request for Qualifications (RFQ) 51-24, and authorize the appropriate officials to execute same. (consent) 6. Parks and Recreation 6.1 ID#24-1239 Authorize an increase to purchase orders with Doodie Calls, LLC and United Site Services of Florida, LLC for the rental of portable toilets, hand washing stations, and other related items and associated services in the cumulative amount of $75,000.00 bringing the contract amount to $175,000.00 for term October 1, 2024, through September 30, 2025, with two optional one-year renewals at an annual amount of $175,000.00 pursuant to RFP 37-23 and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 2 Printed on 11/1/2024 Council Work Session Work Session Agenda November 4, 2024 6.2 ID#24-1257 Approve amendments to the Clearwater Code of Ordinances Chapter 22, Article II, Section 22.24, to correct the name of McKay Playfield to McKay Park; change the operating hours of McKay Park from closed between sunset to sunrise to closed between 9:00 p.m. and 7:00 a.m.; add five parks to be closed between sunset to sunrise (Bayshore Trail, North Betty Lane Neighborhood Park, Lake Chautauqua Equestrian Park and Nature Preserve, McLennan Circle Park and Rainbow Drive Park); remove one park (Holt Avenue); and pass Ordinance 9770-24 on first reading. 7. Public Works 7.1 ID#24-1165 Authorize a work order and purchase order to Geosyntec, Inc. to complete the Closure Plan Implementation of the Harbor Drive Fill Area in an amount not to exceed $954,100.00 pursuant to Request for Qualifications (RFQ) 34-23, Engineer of Record Consulting Services (EOR), and authorize the appropriate officials to execute same. (consent) 7.2 ID#24-1224 Approve the final plat for Coachman Park, with physical address at 100 N Osceola Avenue, 112 S. Osceola Avenue, and 300 Cleveland Street, located between Drew Street and Pierce Street, west of Osceola Avenue and east of Clearwater Harbor. (consent) 7.3 ID#24-1242 Approve a one-year Lease with Christofi and Gimbel, Holdings, LLC., (Lessor) and the City of Clearwater (Lessee) for office space located at 1255 Cleveland Street located in Clearwater, FL in the not to exceed amount of $205,000.00 and authorize the appropriate officials to execute same. (consent) 7.4 ID#24-1319 Approve a purchase order to Econolite Control, Inc (Econolite) for traffic signal cabinets and controller components in the amount of $168,399.00 pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent) 8. General Services 8.1 ID#24-1316 Approve purchase order to Communications International of Vero Beach, FL for the maintenance and repair of the citywide two-way radio communication system and equipment in the amount of $210,912.00 for term October 1, 2024 through September 30, 2025, pursuant to Clearwater Code of Ordinances Section 2.563(1)(a), Single Source, and authorize the appropriate officials to execute same. (consent). 9. Planning City of Clearwater Page 3 Printed on 11/1/2024 Council Work Session Work Session Agenda November 4, 2024 9.1 TA2024-080 Approve amendments to the Community Development Code clarifying 03 definitions for artwork and murals (applicable citywide) and modifying window signage standards in Downtown; and pass Ordinance No. 9791-24 on first reading. 9.2 TA2024-070 Continue to 12/19/2024: Approve amendment to the Community 02 Development Code to establish standards for artificial turf, require landscaped areas in front yards for residentially zoned properties, clarify the use of nonliving landscape materials, and make other associated updates, and pass Ordinance 9775-24 on first reading. (TA2024-07002) 10. Information Technology 10.1 ID#24-1328 Authorize purchase orders to multiple vendors for the purchase of computer parts, product maintenance, servers, and network equipment in the cumulative not-to-exceed amount of $2,400,000.00, for term December 1, 2024 through either the expiration of the respective contract or September 30, 2025, pursuant to Clearwater Code of Ordinances Section 2.563 (1)(c), Piggyback, and Section 2.561(5), small purchases, and authorize the appropriate officials to execute same. (consent) 11. Solid Waste 11.1 ID#24-1321 Approve an increase to the existing purchase order with RDK Assets, Inc of Tampa, FL for solid waste and recycling truck rentals in the amount of $160,000.00, bringing the total not to exceed amount to $460,500.00, pursuant to Clearwater Code of Ordinances Section 2.563 (1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent) 11.2 ID#24-1325 Ratify and confirm a purchase order with CrowderGulf Joint Venture, Inc. of Mobile, AL for Hurricane Helene debris removal in an amount of $4,146,250.00, pursuant to RFP 08-24. (consent) 12. City Clerk 12.1 ID#24-1322 Approve the 2025 city council meeting schedule. 13. City Attorney 13.1 ID#24-1317 Approve a license agreement between the City of Clearwater and PLDD Harborview, LLC (PLDD) to allow PLDD to use the Clearwater Main Library Parking Lot located at 100 N. Osceola Ave, Clearwater, FL 33755 for access, ingress, and egress privileges and authorize the appropriate officials to execute the same. (consent) City of Clearwater Page 4 Printed on 11/1/2024 Council Work Session Work Session Agenda November 4, 2024 13.2 ID#24-1334 Approve updated legal services agreement between the City and Bush Graziano Rice and Hearing, P.A. for the legal representation in the matter of Nathaniel Brooks v. City of Clearwater and Joseph Roseto, Civil Action No. 8:21-CV-02967-SDM-TGW, and authorize the appropriate officials to execute same. (consent) 13.3 9742-24 2nd Adopt Ordinance 9742-24 on second reading, to approve the Vacation Rdg request from the City of Clearwater as the platted owner of an unnamed 10-foot wide alleyway portion that abuts the west Lot line of Lot 7 in Block F of the corrected plat of Clearwater Improvement Co., Plaza Park addition according to the map or plat thereof as recorded in Plat Book 5, Page 53 of the Public Records of Hillsborough county, Florida, of which Pinellas county was formerly a part. 14. City Manager Verbal Reports 14.1 ID#24-1436 Storm Debris Removal Update. 15. City Attorney Verbal Reports 16. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). 17. Closing Comments by Mayor 18. Adjourn 19. Presentation(s) for Council Meeting 19.1 ID#24-0856 Citizens Academy 2024 Graduation 19.2 ID#24-1225 Suncoast Jazz Festival Proclamation - Joan Dragon, Executive Director of the Suncoast Jazz Festival 19.3 ID#24-1320 State of the City - Jennifer Poirrier, City Manager City of Clearwater Page 5 Printed on 11/1/2024