Council Work Session

City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Meeting Agenda Monday, November 18, 2024 1:30 PM Main Library - Council Chambers Council Work Session Council Work Session Meeting Agenda November 18, 2024 1. Call to Order 2. Presentations 2.1 ID#24-1430 County Property Presentation - Lee Ann Korst, CBRE, Senior Vice President 2.2 ID#24-1327 Drew Street Project Update and Local Funding Agreement - Kevin Lee and Jason Yam, Florida Department of Transportation 3. City Manager 3.1 ID#24-1338 Approve local funding agreement between the State of Florida, Department of Transportation and the City of Clearwater to make modifications and improvements on Drew Street in the amount of $3,000,000 and authorize the appropriate officials to execute same. 3.2 ID#24-1445 Approve an agreement between Pinellas County and the City of Clearwater to transfer received funds in the amount of $442,000.42 and future funds from the City/County Fund of the Opioid Litigation to be used for purposes approved in the settlement agreement of the Florida Plan and authorize the appropriate officials to execute same. (consent) 3.3 ID#24-1455 Approve a two-year funding agreement in the amount of $649,988.30 between the Pinellas Suncoast Transit Authority (PSTA) and the City of Clearwater for Jolley Trolley beach route service and authorize the appropriate officials to execute same. (consent) 4. Parks and Recreation 4.1 ID#24-1412 Approve the Florida Recreation Development Assistance Program (FRDAP) project grant agreement for the renovations and improvements of Edgewater Drive Park, 1923 Edgewater Drive, in the amount of $200,000, between the State of Florida Department of Environmental Protection and the City of Clearwater and authorize the appropriate officials to execute same. (consent) 4.2 ID#24-1341 Ratify and confirm a purchase order with P and R Renovations and Pro Coatings of Clearwater FL for commercial restoration services needed for several Parks and Recreation buildings due to flooding caused by Hurricanes Helene and Milton in an amount of $608,225.00 pursuant to emergency declaration, Clearwater Code of Ordinances Section 2.563(1)(k). (consent) 4.3 ID#24-1342 Ratify and confirm a purchase order with Florida Structural Group (FSG) of Fort Myers, FL for emergency clean up removal of the Clearwater Community Sailing Center floating docks and pilings destroyed by Hurricane Helene and Hurricane Milton in the amount of $126,125 pursuant to emergency declaration, Clearwater Code of Ordinances Section 2.563(1)(k). (consent) City of Clearwater Page 2 Printed on 11/14/2024 Council Work Session Meeting Agenda November 18, 2024 4.4 ID#24-1258 Table: Adopt ordinance 9770-24 on second reading, amending Clearwater Code of Ordinances Chapter 22, Article II, Section 22.24, to correct the name of McKay Playfield to McKay Park; change the operating hours of McKay Park from closed between sunset to sunrise to closed between 9:00 p.m. and 7:00 a.m.; add five parks to be closed between sunset to sunrise (Mercado, Bayshore Trail, North Betty Lane Neighborhood Park, Lake Chautauqua Equestrian Park and Nature Preserve, McLennan Circle Park and Rainbow Drive Park); and remove one park (Holt Avenue). 5. Police Department 5.1 ID#24-1425 Approve a five-year renewal agreement with Axon Enterprise, Incorporated, of Scottsdale, AZ, for a video and data collaboration software platform in the amount of $702,000.00, pursuant to Clearwater Code of Ordinances Section 2.563(1)(a), Single Source, and authorize the appropriate officials to execute same. (consent) 5.2 ID#24-1431 Approve a purchase order to Pinellas Regional Information Management Enterprise (PRIME) for the personnel and operating expense of PRIME in the amount of $318,096.00 and authorize the appropriate officials to execute same. (consent) 6. Public Works 6.1 ID#24-1330 Approve the final plat for Somerset located on the southwest corner of Somerset Street and Mandalay Avenue in Clearwater, FL. (consent) 6.2 ID#24-1381 Approve a purchase order to Arthur J. Gallagher Risk Management Services, Inc., of Orlando, FL, for a Builder’s Risk policy for the New City Hall project (22-0019-EN) for a not to exceed amount of $275,000 pursuant to Clearwater Code of Ordinances Section 2.563(1)(i), Insurance, and authorize the appropriate officials to execute same. (consent) 7. Fire Department 7.1 ID#24-1413 Authorize two task orders to Tetra Tech, Inc. of Maitland, FL, for debris monitoring services as a result of Hurricane Debby (Task Order 2), Hurricane Helene and Hurricane Milton (Task Order 3) in a cumulative amount of $1,383,768.00 pursuant to RFP 54-22 and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 3 Printed on 11/14/2024 Council Work Session Meeting Agenda November 18, 2024 7.2 ID#24-1414 Authorize purchase orders to Municipal Emergency Services (MES) of Pinellas Park, FL, and Ten-8 Fire Equipment (Ten-8) of Bradenton, FL for the purchase of personal protective equipment, tools and equipment, communication system, SCBA parts, and miscellaneous items in a cumulative amount of $625,000.00 for term October 1, 2024, through September 30, 2025, pursuant to Clearwater Code of Ordinances Section 2.563 (1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent) 8. Planning 8.1 ID#24-1379 Authorize a work order to Fehr and Peers, Corporation, to prepare an Active Transportation Plan that will update and replace the city’s Shifting Gears Bicycle and Pedestrian Master Plan in an amount not to exceed $174,990.00 per Code of Ordinance Section 2.563(1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent) 8.2 ID#24-1447 Ratify and confirm a purchase order with Tetra Tech, Inc. of Maitland, FL, for substantial damage assessment as a result of Hurricanes Helene and Milton in an amount not to exceed $1,517,563.20 pursuant to RFP 54-22. (consent) 9. Public Utilities 9.1 ID#24-1424 Approve a Work Order to Mead and Hunt, Inc. of Tampa, FL for design and construction engineering services for the RO1 Chemical Storage and Feed Improvement project (23-0051-UT) in the amount of $495,731.00 pursuant to RFQ 34-23, Engineer of Record (EOR) Consulting Services, and authorize the appropriation officials to execute same. (consent) 9.2 ID#24-1427 Approve a purchase order to Rexel USA, Inc of Dallas, TX for the purchase of Allen Bradley products and related services in an annual not-to-exceed amount of $450,000.00 with the option for two, one-year renewals at the City’s discretion pursuant to Clearwater Code of Ordinances Section 2.563(1)(d), Non-competitive purchase (impractical), and authorize the appropriate officials to execute same. (consent) 10. Public Communications 10.1 ID#24-1449 Ratify and confirm a purchase to Encore Broadcast Solutions of Tampa, FL for audiovisual and broadcast equipment in an amount of $40,292.75 bringing the total spend for FY24 with this vendor to $111,487.59. pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback. (consent) 11. City Manager Verbal Reports 12. City Attorney Verbal Reports City of Clearwater Page 4 Printed on 11/14/2024 Council Work Session Meeting Agenda November 18, 2024 13. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). 14. Closing Comments by Mayor 15. Adjourn 16. Presentation(s) for Council Meeting 16.1 ID#24-1283 November Service Awards City of Clearwater Page 5 Printed on 11/14/2024