Council Work Session

City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Work Session Agenda - Final-revised Monday, June 2, 2025 1:30 PM Main Library - Council Chambers Council Work Session Council Work Session Work Session Agenda - June 2, 2025 Final-revised 1. Call to Order 2. Presentations 2.1 ID#25-0236 June Service Awards 2.2 ID#25-0447 Graduation and Recognition of the Inaugural Cohort of the Executive Leadership Academy 3. Economic Development and Housing 3.1 ID#25-0471 Approve the Substantial Amendment to City of Clearwater’s Fiscal Year 2021/2022 Annual Action Plan and the HOME-ARP Allocation Plan and authorize the City to modify existing agreements and request new applications for funding. (consent) 4. Gas System 4.1 ID#25-0287 Accept a Gas Utility Easement from REAL SUB LLC , for the construction, installation, and maintenance of gas utility facilities on real property located in Trinity, FL 34655. (consent) 4.2 ID#25-0473 Authorize the addition of one new bid line item with Equix Holdings, Inc., dba Equix Energy Services, LLC, of Midway, FL, for the installation of a 16-inch pipeline and authorize the appropriate officials to execute same. (consent) 5. Office of Management and Budget 5.1 9826-25 Amend the City’s fiscal year 2024/25 operating and capital improvement 9827-25 budgets at mid-year and pass Ordinances 9826-25 and 9827-25 on first reading. 6. Parks and Recreation 6.1 ID#25-0393 Authorize Guaranteed Maximum Price proposal to Bandes Construction Company, Inc. of Dunedin, FL in the amount of $313,575.00 for permanent repairs to the Pier 60 bait house and temporary repairs to railing west of the bait house pursuant to Construction Manager at Risk Services Continuing Contracts and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 2 Printed on 5/30/2025 Council Work Session Work Session Agenda - June 2, 2025 Final-revised 6.2 ID#25-0394 Authorize purchase orders to Agni Enterprises, LLC (dba) Head to Heels Safety Supplies, Aqua Triangle 1 Corp, Commercial Energy Specialists, LLC, and Harcros Chemicals Inc. to supply and deliver swimming pool grade chemicals to various facilities throughout the City in the cumulative annual amount of $225,000.00 for initial term, July 1, 2025 through June 30, 2026, with two one-year renewal options at $225,000 annually pursuant to Invitation to Bid 11-25 and authorize the appropriate officials to execute same. (consent) 6.3 ID#25-0416 Award purchase orders to Big Earth Landscape Supply, Consolidated Resource Recovery, Inc, Ewing Irrigation Products Inc, Howard Fertilizer and Chemical Company Inc, SiteOne Landscape Supply and The SOS Team to supply and deliver various athletic field materials for Parks Beautification Infrastructure (PBI) and Athletic Field Maintenance Divisions in the cumulative annual amount of $300,000.00 for initial term of June 6, 2025 through June 5, 2026, with two, one-year renewal options pursuant to Invitation to Bid 06-25 and authorize the appropriate officials to execute same. (consent) 6.4 ID#25-0436 Approve an Agreement between Julie Marcus, Pinellas County Supervisor of Elections (SOE) and the City of Clearwater to use the Countryside Recreation Center (2640 Sabal Springs Drive) as an early voting site for the November 3, 2026 General Elections and authorize the appropriate officials to execute same. (consent) 6.5 ID#25-0442 Provide direction regarding the permanent repairs and renovations to Pier 60. (WSO) 7. Public Works 7.1 9811-25 Approve to vacate the west five (5’) foot city utility easement by request of landowner Aaron Petersen located at 2074 Douglas Ave, Clearwater, FL per Exhibits A & B and further defined as the west 5 feet of Lot 5, and the west 5 of the south 20 feet of Lot 4, all in Block X of Bay Terrace and Bay Terrace addition, according to the map or plat thereof as recorded in Plat Book 13, Page 22 of the public records of Pinellas County, FL, and pass Ordinance 9811-25 on first reading. 7.2 ID#25-0451 Approve purchase order to Aquatic Control Group of Miami, FL, for Alligator Creek Tree Removal in the not-to-exceed amount of $250,000.00, on a unit-price basis, pursuant to Invitation to Bid (ITB) 22-25 and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 3 Printed on 5/30/2025 Council Work Session Work Session Agenda - June 2, 2025 Final-revised 7.3 ID#25-0454 Award a construction contract to Central Florida Contractors, Inc. of Seminole, Florida, for the 2025 Sidewalk project in the annual amount not-to-exceed $2,000,000 for an initial one-year term with option for three additional one-year renewal terms on a unit price basis, pursuant to Invitation to Bid (ITB) 25-0001-EN and authorize the appropriate officials to execute same. (consent) 7.4 ID#25-0474 Approve a Guaranteed Maximum Price (GMP) proposal from Biltmore Construction Co., Inc. of Belleair, Florida, under the continuing services contract, for the demolition of the former Fire Station 45, in the amount of $272,437.00 pursuant to Request for Qualifications (RFQ) 51-24, Construction Manager at Risk (CMAR) Continuing Services Contract, and authorize the appropriate officials to execute same. (consent) 8. Fire Department 8.1 ID#25-0326 Approve the Fire Station 47 Funding Agreement between the City of Clearwater and Pinellas County to provide funding to reimburse the City for the construction of new Fire Station 47, in an amount up to $1,192,028.65, during the contract period concluding December 31, 2025, pursuant to Florida Statutes Section 163.01, and authorize the appropriate officials to execute same. (consent) 9. Information Technology 9.1 ID#25-0376 Approve a renewal contract with Granicus, LLC of Washington, DC for software subscription maintenance and professional services in an amount not-to-exceed $1,380,048.57 for a term effective June 1, 2025 through May 31, 2030, pursuant to Clearwater Code of Ordinances Section 2.563(1)(d), non-competitive purchase (impractical), and authorize the appropriate officials to execute same. (consent) 9.2 ID#25-0445 Approve a purchase order to Convergint Technologies, LLC. of Schaumburg, IL, for software and existing hardware maintenance for security systems at city facilities in a not-to-exceed amount of $1,088,879.59 for the term beginning June 1, 2025 through February 18, 2029; pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback and 2.563(1)(d) Non-Competitive purchases (impractical) and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 4 Printed on 5/30/2025 Council Work Session Work Session Agenda - June 2, 2025 Final-revised 9.3 ID#25-0446 Authorize an increase to the purchase order with GSA Security, Inc. of Tampa, FL, for the purchase, installation, maintenance, and repair of security cameras in the amount of $200,000.00 for the term ending October 24, 2025, bringing the total not-to-exceed amount to $400,000.00 and an increase of $150,000.00 to the subsequent one-year renewal option for a new annual not-to-exceed amount of $350,000.00 in accordance with Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback, and authorizes the appropriate officials to execute same. (consent) 10. Marine & Aviation 10.1 ID#25-0382 Accept Florida Department of Transportation (FDOT) Grant Agreement Amendment (No. 446805-1-94-01) in the amount of $472,235.00 for the Re-mill and Overlay on portions of the Apron Asphalt at Clearwater Airpark and authorize the appropriate officials to execute same. (consent) 11. Public Utilities 11.1 ID#25-0472 Authorize a Work Order under the continuing contract with Kennedy/Jenks Consultants, Inc. to provide engineering services for the design and bidding phases of tank cleaning at the City’s Water Reclamation Facilities (WRF) and the Skycrest Reclaim Booster Pump Station, project 24-0072-UT, in the amount of $109,727.00, pursuant to RFQ 34-23, Engineer of Record (EOR) Consulting Services and authorize the appropriate officials to execute the same. (consent). 12. City Attorney 12.1 ANX2025-03 Adopt Ordinance 9822-25 on second reading, annexing certain real 002A property whose post office address 1609 Levern Street, Clearwater, FL 33755, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. 12.2 ANX2025-03 Adopt Ordinance 9823-25 on second reading, amending the future land 002B use element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 1609 Levern Street, Clearwater, FL 33755 upon annexation into the City of Clearwater, as Residential Urban (RU). 12.3 ANX2025-03 Adopt Ordinance 9824-25 on second reading, amending the Zoning Atlas 002C of the city by zoning certain real property whose post office address is 1609 Levern Street, Clearwater, FL 33755, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). 13. City Manager Verbal Reports City of Clearwater Page 5 Printed on 5/30/2025 Council Work Session Work Session Agenda - June 2, 2025 Final-revised 14. City Attorney Verbal Reports 15. Council Discussion Item 15.1 ID#25-0500 Duke Energy Clean Energy Connection Program Review - Councilmember Cotton 16. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). 17. Closing Comments by Mayor 18. Adjourn 19. Presentation(s) for Council Meeting City of Clearwater Page 6 Printed on 5/30/2025