Clearwater Cemetery District

CLEARWATER CEMETERY DISTRICT Clearwater Cemetery District Board Meeting February 08, 2024 6:30 PM, City Hall 1. Call to Order Board Member Erwin called the meeting to order at 6:30 p.m. 2. Roll Call Burt Ussery, Clearwater Mayor and Tim Erwin, Ninnescah Township, David Loos, Ohio Township, were present. The following city staff members were present: Courtney Zollinger. 3. Approval of Agenda MOTION: Ussery moved, Erwin seconded the motion to approve the agenda as presented. Voted and passed unanimously. 3-0 4. Consent Agenda a. 1-11-24 Minutes b. January Accounts Payable c. January Receipt Report d. February Payroll MOTION: Ussery moved, Erwin seconded the motion to approve the consent agenda as presented. Voted and passed unanimously. 3-0 5. Reports a. Treasurer and General Report  Revenues YTD are at 41% of the budget and expenditures are at 0.3%.  Nothing else to report. b. Secretary Report  1 burial, 1 lot sold in Noel Cemetery, 2 quit claims completed. c. Maintenance Report  Mike is still out. We are waiting for a doctor’s release before he returns to work.  Clearwater Public Works has been assisting as needed. o There were 1 open and close public works did. CLEARWATER CEMETERY DISTRICT 6. Business a. New Farm Lease - With the property swap agreement with Hammers LLC, it was agreed upon to lease the farmland property to Max Tjaden. In the packet is the signed Notice of Cancellation from John W. Dugan along with the new tenant lease for Max Tjaden. The City of Clearwater and Hammers LLC have agreed to the lease agreement with Max Tjaden. The lease agreement with Max Tjaden will bring in $50/ acre of rent payments for a total of $900/ year. Ussery stated that Dugan will exit upon finishing the wheat crop that is currently planted. Max Tjaden has agreed to take on the farming of the land. MOTION: Ussery moved, Erwin seconded the authorized Tim Erwin to sign the cancellation contract with John W Dugan and the New Farmland Agreement with Max Tjaden as presented. Voted and passed unanimously. 3-0 a. Other Business – No Other Business 7. Executive Session None at this time 8. Comments David Loos thanked the city for helping out while Mike Weakley was out. The Board discussed if Mike was not able to return to work should they have the city post a job opening. They decided not to take any action at this meeting and asked to be updated on the topic. 9. Adjournment With there being no further business MOTION: Erwin moved, Loos seconded to adjourn the meeting. Voted and passed unanimously. 3-0 Meeting adjourned at 6:38 p.m.