Mayor and Board of Aldermen Meetings

THE CITY OF CLEVELAND BOLIVAR COUNTY STATE OF MISSISSPPI MINUTES OF SPECIAL CALLED MEETING HELD ON FRTDAY, APRrL l2TIJ^,20l9 This special called meeting of the Mayor and Board of Aldermen of The City of Cleveland, Mississippi, was duly and legally begun and held in the Board Meeting Room in the Mayor's Office in the City Hall at 9:00 o'clock a.m. on Friday, April 12th, 2019, pursuant to the following order of the Mayor and Board of Aldermen, which was posted according to law. \oticc uf Spccial ('all \leeting of thc Ilalor and Boartl of Aldtrntcn of thc ('itr of ('lcrcland April 12. 2l)19 Pun;uanr ro Misirsppi C'rxlc Annouted s\21-l-21, Mapr Billy Nowcll calls a s:poulal moeunB of tlc Mayrr and Board of Aldcrmcn of thc City of Clcvclend to discu-ts thc lbllowing mattsr: l. Sclwtionofcnginrstnng firm tbr-fAP projwt - C'orr.$ruclion Pha*; 2, Flxxlplain Onlinancc - r:on-sulltnB from Brctt Mrxrrman; 3. Approval of lowcst und be:;t bll lbr Library rEptrrs: 4- Approvnl of Strcct Swcolrr buy batk sgirecmcart; 5. Adoptionof lightirg sundard; 6. Rcqucst to u:rc gdf carts to shuttle Crusstic vlstlrrs; urd 7. Approvd of Spcrial Evcnt and liliing ot'OPcn (.'onlarrcr ()nlinnne c - Dclta Suppcr Club. Said nrcting shall bc held on IrUrr. .tprit 12. 2019 al 9dXl a.nr. ur thc MayoCs btxnl rtx)m al Crry Hull. Norrcc of this spwiul mceung shall bc dehvcrcd to sll uldermrn who muy bt lirund. Noricc of this mocting strall bc plxc,rl in City Hull pursuant to Misslrsippl Culc Annotatcd tr 15- 4l-13 und shall tc madc a pcrt of thc minutei oisard sprx'ial call mtxting So called rhis" thc l0r &y of April, 2Ol9 at em -!QQ- /s/ Bilb No*'ell BILLY N(}WELL Mayrr City of ('lcvcland Present were: Billy Nowell, Mayor; Danny Abraham, Robert Sanders (via teleconference), Theodore "Ted" Campbell, and Gary Gainspoletti, Aldermen; Danny Griffith, City Attorney; and Dominique Green, City Clerk. Absent were Maurice Smith, J. Kirkham Povall and J. Paul Janoush, Aldermen. The meeting was duly opened, and, upon due proclamation first made, the following proceedings were held, to-wit: ORDER TO SELECT ELEY BARKLEY ENGINEERING FIRM F'OR THE MDOT TRANSPORTATION ALTERNATIVES PROJECT CONSTRUCTION ENGINEERING AND INSPECTION PHASE After discussion, upon Motion by Alderman Gainspoletti, second by Alderman Campbell, and unanimously adopted, it is ordered to select Eley Barkley Engineering Firm to serve as engineer for the construction, engineering and inspection (CE&I) phase of the Mississippi Department of Transportation (MDOT) Transportation Alternatives Project (TAP) after considering W.L. Burle Engineers, P.A. and Gardner Engineering, P.A. ORDERED this April 12,2019.  ORDER TO APPROVE VACUUM TRUCK SALES & SERVICE, LLC STREET SWEEPER BUY BACK AGREEMENT After discussion, upon Motion by Alderman Gainspoletti, second by Alderman Campbell, and unanimously adopted, it is ordered to approve the detailed buy back agreement below for the street sweeper previously purchased from Vacuum Truck Sales and Service, LLC. lD:2019040+1017 Vrcuum Trucl Srlc & $ruhr, tlC P:105.177{190 aw ,/.ci AGRfEMEt{l The intent of thr agreement ls to descrlbe speclal termr and conditions for the ft d!!ctdld.U!E*!{!d 'lESStE', to lease a RT{55 Johnnon street sweeper wllh n:lU!-Ugf,-AgEEEM['{Ir from Vroum Trud SCcc & Scndce, u.rc, also refened to as Wt5, as the MisissippiJohnnon designrted dealer. The proposal rs written to insure that Unit operrted by LfSSEE will provide the loruest lotal cost durlng its usetul life. The proposal ll supplemEntal to the tquipment Technlcal Specifkrtions, DEFINI[IONS: r WSS Vacuum Truc* Sales & Servke, Ll-C r Lcscc- Clty of Oertlrnd M5, r rhe tcrm 'ln-Servlce Date" shall mean tht date vT55 pbces the Unit in operction. T€RMS AND COI{DITIONS: l. 8UY BACK AGREEMENT. BBA 2. BUY BACI( PRICE. 88P 3. The TESSEE (CltY o{ Clewland MS) ls whol}y respottslble fot rll payments leare or otherwise, to include all reslduals, balloon notes, dues, feot, or Penalti*, lf any, that may be applled. 4. This agreement is betwsen the City oI Cleveland Mlssisslppl and Vacuum Truck Sales & Service, LtC OrltY. lohnston f{orth Americe or thr lease/finance company chosen by the LESSEE has no responslbllity or involvement in this atteemmt. 5. Ihe BBA wlll be brsed on r perlod of a total of 5.ycars, mtximum 5,@0 module hours of use. 6. The VRS provided trainingwlllrequire r mlnlmum of two (2) days, (1ldry eaci loroperating and for servlce, provided h WSS at the customers f*illty' 7. l-f ssfE lr rrsponslble for all llcenslngrnd rc6!tr*ion, provldl11gfuel, fullcoverage inrurance, rnd all scrvlco requlrementg. 8. llormal wear items are consldered: 0(: Head and wear $hoes, fan elcmGnt, gutter brooms. vacuum hood, hood hoses. cunalns, wear plates, tlres, brlkcs, fluldr, hoees, debris body sarls aod 6askeb,g$es, lincs, flulds, fllters, etc. 9. TESSEE ls rcsponslble for all malntenmce to indudc drih/weeklY/monthly/annual, malntenance ol the sweeper in rcordance with instructions from WSS and/or the manufacturer. A scrvbc Sdndulc form wlll be supplied to 'End customer" and will need lo be completed rwekly and submitted back to VTSS on a monthlY besis 10. Mrximum worl hours: This is the l{0T To Excf ED number of chassis and module run houru that the sweeper can be ran with out additional charge or penahy on the 88P. 11. Normal wear and lear in consideotlon ortte hours, miles. time of use will be further dcflned and used as a consldention rt the end of the lease. I r ,:1.1. Mike Baucom C:205-531-l()8 lu| a,lllllll-loJr YrGUum lrutf lalc lt lrfiGE. ll.L l': 4t''z/'{ltu !Elrclpnoltslot!; 1. lt ir erpected that all needed service and reprirs be ptwlded by the LESSEE during the entire lease period. 2. lt is :xpccted $at at least ooce per month a seMce record be provlded to VISS by the L[SSEE slillng the s€rYice that was perlormed whh the cunent hoUE tnd the date h was perlormed. 3. ilours and miler on the dasls and houn on $e modute thould be reported to VT55 monthty, 4. This proposal is bascd on a S"Ycar lease, usagl is bued on a not to exceed avengt of 1,fi)0.0 hours pcr yerr, 5,000.0 houn total for the lease per'xd. A penaltY ol s10.00 ptr hour lor all hours over 5,0ff) will be deducted from the BBP. tftD oF uAst collslotn Tlofle 1. Upon completion and at the end of the hase, frIdays Prior to the actual retrn, an in$ection murt be performed by VTSS tn preprralion of lhe units return, 0nce lnspectcd the tEl9EE will be informed in writing ol any hadequxies thrt hara been found and repdn required' 2. Ihe unit mu$ be ln lmltopcratlonal, usable and safe conditlon wlth the only bsu,es considercd normrl wear and tear lor the aEE' 3, Conslderathns for redudion or cncellatbn to lnclude; a. BodY darnaBg denB, glass broken, seats torn, hood busted or broken, pmels mishg bumpen bcnl or dameged, [ghtr mbsfuor bustcd, dash bustcd, damrgcd, opendmal lssues, missinS Parts, gtc b. ltmurthrveallvlrglnnrbbertircs,norolrrad!,theymurthaletthrst50l6tread,brake linings/pads rhould be 5ol or more, the vacuum head must bc in usrble conditbn. r 1. Any and all damage or urom out pafts found maY contlftute reduction in ttre 8BP or crncellation of thlr .treement. lrlOII: Ihe TESSEE is rctponslbh fu pryment of rll inrunnce, fees, penahics, to provide a CLEAI{ & releat€d. OEAS litle and hr all re8lstntloo and licensing until the unn is olficlally sold and/or cr$lCtUATlOil ?trO,HOilSr lf either parg (VTSS or Clty of oevebnd) wish to carrel this rgreemcnt, it must be done h writin8 at least 60drys prior to fie end of th: propoul nlth both parties in .Srseance, An ACffPTABLE reason mu$ be prwidad *rhy fie ageement ls mncelled as follons: r lf the Gty of Orttlmd uddrcs to kcep the suneper at the end ol thc lcrse. r ll thc cfi rccthcs a Hghtr ofler fiom another par$' r ll dama$ and ondition is found to be in excoss of the expcclatlon. r ll lt ls drtcrmlned that any pail of thls is not lepl or acceptrble. MP0nf,AI{T NSIE; Ihere may be otfier considentions and legalrties thal may rpg\, especially within dre bld laws of the State of Missbslppl, lt is sohly ttre responsibillty ol the Clty of Clevtland Mississippi to follow those lam. nherramdlulobt ml fuli!r R:rrrnm r.rnccrt-rirn  tui Julyut {'luJ/ vecuum I ruil )116 i Ja{vtot, uL r: tot.trl{tx, Vruum Trud Srles & Service, U.C atree! rhar tt? ?strbli$ed ,BUy BAC[, price is $u.E[.00, hrr any rcpriru needed or applicable deductixsperthe prnr outline. A finrl acceptrnce rnspection will be pcrformed to insun no rdditirnrl isucs hrye occunad, o drln and dear LltN tREt title mwt be provided to w55 by ttle city of clcvd.rd lor the RI-6s5 ,ohnion rt tht tims of purdrffe. until the derl is compldc the Gty of 0cveland is respondble lor the sweeper to indde irsuriq ard mrintrining. APf IOVAI. I AOCEPIATICT : I ln S$yiceSbn oeto:tx,/01/10f9 r BBP Dae:0|/0tXMt r rreighrltner M2 5/l{: ltvA(Ifctlfitt6s?o o Miles:f,!,! o En6ine Houn:27.5 r Johndon iI655 5/t{: 1l00ll o En$ne Hours:3.5 Ihls doomcnt MUST be signed, the hbw stncd indMduals are starm that they hrve autnrity h rnd do rgrer b the Erm end conditions ofth8 documenl, EttEt/Orner: Otv of Oeveland Mllshdool Prlnled Dare:04/0/2019 yAouMnwxsrt6&sfit4ct tlc Printed Name: tihrl Pdrl Date: q{,/04t2019 mharr66frrrrrh< ot Mll. tr'mm r.?n9(lt.llnn ORDERED this April 12,2019 ORDER TO ADOPT LIGHTING STANDARD FOR CITY LIGHTING FIXTURES After discussion, upon Motion by Alderman Gainspoletti, second by Alderman Abraham, and unanimously adopted, it is ordered to adopt the Sternberg Georgetown Model 3400 series with fluted poles as the lighting standard for city light fixtures located on Cotton Row, South Sharpe Street, West Sunflower Avenue (Highway 8) and Davis Avenue (Hwy 61), with the exception of removing the A/C adapter in the base of the pole.  TEET IE t- I- .TIE I I LI |- I.E E : .E - T- L tE I Tr E lll 1'l : L;- .. LE UHT E I I rU J IE -TET I I ih F E-' l i[; I $5 iaf I I U .t J U 5 IJ F *t a I I. FL TE LE .LL THI I E -T T T-L -E-L I ) r-E u-E F I tE ITTTI U I E U .{ .E I- HE- -L -E FL IHI IE - H LT E-l- -r U - llT T- ORDERED this April 12,2019.  ORDER TO PERMIT THE USE OF GOLF CARTS ON CITY STREETS TO SHUTTLE CROSSTIE ARTS AND JAZZ FESTIVAL PATRONS FROM NEARBY PARI(NG AREAS TO THE GYMNASIUM After discussion, upon Motion by Alderman Abraham, second by Alderman Campbell, and unanimously adopted, it is ordered to permit the use of golf carts on city streets to shuttle Crosstie Arts and JazzFestival patrons from nearby parking areas to the Gymnasium, where the festival has relocated due to anticipated inclement weather. ORDERED this April 12,2019 ORDER TO APPROVE SPECIAL EVENT PERMIT AND LIFTING OF THE OPEN CONTAINER ORDINANCE FOR A DELTA SUPPER CLUB EVENT After discussion, upon Motion by Alderman Abraham, second by Alderman Gainspoletti, and unanimously adopted, it is ordered to approve a special event permit requested by The Delta Supper Club for an event on May 17'h,2019 in the Chamber of Commerce parking lot and the lifting of the open container ordinance for the duration of the event. The Board further approved the closing of a portion of North Bayou Avenue if needed. ORDERED this April 12,2019  ORDER TO ADJOURN With there being no further business to come before the Board at this session of this special called meeting, upon Motion duly made by Alderman Campbell, second by Alderman Abraham, and unanimously adopted, it is ordered that the special called meeting of April 12,2019 thereof be adjourned. ORDERED this April 12,2019 BILLY Mayor Attest: , City Clerk Minutes approved trris day of n 2019. -14- B,\t YhrIJ Attest:  ORDER TO ADJOURN With there being no further business to come before the Board at this session of this special called meeting, upon Motion duly made by Alderman Campbell, second by Alderman Abraham, and unanimously adopted, it is ordered that the special called meeting of April 12,2019 thereof be adjourned. ORDERED this April 12,2019 BILLY Mayor Attest: , City Clerk Minutes approved trris day of n 2019. -14- B,\t YhrIJ Attest: