Technical Coordinating Meeting

1 of 51 TOM ROWLAND, CHAIRMAN 190 Church Street, N.E., P.O. Box 1519, Cleveland, TN 37364-1519 Phone (423) 479-1913 fax (423) 559 3373 http://clevelandtn.gov/index.aspx?nid=153 MPO Coordinator Greg Thomas, AICP gthomas@clevelandtn.gov Cleveland Urban Area MPO Technical Coordinating Committee WEDNESDAY, JULY 13, 2016, 10:00 O’CLOCK AM, 2nd FLOOR CITY COUNCIL MEETING ROOM, MUNICIPAL BUILDING, 190 CHURCH STREET NE, CLEVELAND, TN AGENDA 1. Call TCC meeting to order 2. Approval of meeting minutes— May 25, 2016 p. 2 3. New Business – a. FTA 5303 Transit Planning Funds Proposal p. 4 b. Consider 2016 UPWP amendment p. 9 c. 2017 Unified Planning Work Program (UPWP) p. 36 d. 2017-2020 Transportation Improvement Program (TIP) p. 37 e. 2017 Transportation Alternatives grant p. 48 4. Old Business---none 5. Comments by federal, state, local agencies 6. MPO Coordinator/staff comments p. 50 7. Public comments 8. The next regular MPO meeting date is Wednesday, August 3, 2016 at 10 a.m. 9. Adjourn  2 of 51 TOM ROWLAND, CHAIRMAN 190 Church Street, N.E., P.O. Box 1519, Cleveland, TN 37364-1519 Phone (423) 479-1913 fax (423) 559 3373 http://clevelandtn.gov/index.aspx?nid=153 MPO Coordinator Greg Thomas, AICP gthomas@clevelandtn.gov MPO Technical Coordinating Committee WEDNESDAY, MAY 25, 2016, 10:00 O’CLOCK AM, 2nd FLOOR CITY COUNCIL MEETING ROOM, MUNICIPAL BUILDING, 190 CHURCH STREET NE, CLEVELAND, TN MINUTES 1. Call MPO TCC meeting to order --- Chairman Tommy Myers called the meeting to order and asked those present to sign in. The other TCC members in attendance were Jonathan Jobe, David Sheely, and Brian Beck of the City of Cleveland, Tad Bacon of Cleveland Utilities, Bently Thomas of Bradley County, Mary Lynn Brown and Ted Smith of SETHRA/CUATS, Greg Thomas of City of Cleveland/Cleveland MPO, and Joren Dunnavant of TDOT. Others in attendance included Allen Mincey of the Cleveland Daily Banner, Seth Davis of TDOT, Jeanne Stevens of Parsons Brinkerhoff, and Brian Moran and Corey Divel of the City of Cleveland. 2. Approval of meeting minutes— April 20, 2016--- Chairman Myers introduced the item and called for discussion or a motion. Brian Beck moved that they be approved and the motion was seconded by Tad Bacon and approved unanimously. 3. New Business a. Public Hearing Draft 2040 Long-Range Transportation Plan --- It was noted that the public hearing had been advertised for the MPO Executive Board meeting and that this item was just informational for the TCC. b. Consideration of Comments and Adoption of 2040 Long-Range Transportation Plan--- Chairman Myers introduced the item and Greg Thomas gave the staff report. Greg Thomas presented the staff report indicating that TDOT and Federal comments had been responded to with changes including the FAST Act requirements. Jeanne Steven from Parsons Brinkerhoff elaborated on the changes made in response to State and Federal comments. Public meetings were held May 5, 2016 in Cleveland, Calhoun, and Charleston. Three comments were received: one regarding Paul Huff Parkway resurfacing, the need for sidewalks in Calhoun,  3 of 51 and the need for a turn lane on US 11 at Highway 163. All of these comments were consistent with the content of the 2040 RTP. Greg Thomas made a motion to recommend the adoption of 2040 RTP to the MPO Executive Board. The motion was seconded by Brian Beck and approved unanimously. 4. Old Business---none 5. Comments by federal, state, local agencies--- Jorren Dunnavant reported that Deputy Commissioner Omishakin was interested in compiling a list of communities that could benefit from the Safe Routes to School program but which would be financially hard-pressed to participate. Joren though that the Calhoun sidewalks might be a good project for this list. 6. MPO Coordinator/staff comments--- Greg Thomas addressed the updated MPO Coordinators report that had been distributed. He mentioned that planning funds (PL 112 and FTA 5303) would be combined in a consolidated planning grant but in the meantime there would be approximately $100,000 in 5303 funds and the proposal would be to do a revenue study for the CUATS system. Other uses could be the a multimodal analysis of Georgetown Road and the CUATS Orange Route, especially near Green Drive. He discussed the CMAQ grant application for the Park and Ride lot at the Old Woolen Mill. He also mentioned working with Scott Allen at FHWA and Jessica Wilson at TDOT on a safety analysis of the 25th Street corridor for multi-modal issues. He discussed the content of the draft 2017-2020 TIP and the attempts by staff to make sure that the local project priorities were included, especially the request to have TDOT safety money for the 20th Street/Michigan Avenue Road improvements at the intersection and the proposal to borrow forward into future allocation to be able to get Adkisson Drive improvements under construction. He described the proposed change to the 2013 Multi-modal Access grant and the public input that had been received: taking 9th Street sidewalk out and installing new sidewalk on Wildwood from 9th to 14th. 7. Public comments 8. The next regular TCC meeting date is Wednesday, July 13, 2016 at 10 a.m. 9. Adjourn  4 of 51 MEMORANDUM TO: MPO Executive Board and TCC FROM: Greg Thomas, AICP, MPO Coordinator DATE: July 11, 2016 SUBJECT: 5303 Transit Planning funds proposal Update on 5303 transit planning funds--- TDOT will include PL (highway) and 5303 (transit) planning dollars into a consolidated planning grant beginning with the contract for FY2015 5303 funds. It had been my understanding that TDOT was preparing to issue one new contract with a December 2017 expiration date for the 5303 funds totaling about $100,000 for FY 2011, FY 2013, and FY 2014, but that is not the case. FY 2011 funds in the amount of $47,081 are in a contract that expired June 30, 2016, but eligible expenses can be submitted for reimbursement through August 20, 2016. Consultant expenses estimated to be reimbursable through FY 2011 5303 contract are $37,292. Any remaining funds, estimated at $9789 less any allowable staff expenses, will be distributed at the Commissioner’s discretion and the MPO could ask that this distribution be to Cleveland. FY 2013 funds in the amount of $29,895 are in a contract set to expire December 31, 2017. A spending plan for 5303 funds was submitted to TDOT Multi-modal which included, among other things, a revenue study for CUATS. A proposed scope for the revenue study (attached) was developed by Parsons Brinkerhoff with a view toward completing this work under the existing on-call contract for transportation planning services. PB proposes to complete this work for $29,100 which is about equal to the amount of the FY 2013 contract for 5303 funds that will expire December 31, 2017. Staff recommends that the revenue study work be authorized. A contract has been requested for the FY 2014 funds in the amount of $32,867 and it will expire December 31, 2017. A second part of the 5303 spending plan proposed to TDOT Multi-modal was study and design of multi-modal solutions for a portion of our busy Georgetown Road corridor. The project area would follow the path of our CUATS Orange Route that crosses US 11 SR2 Keith Street on 17th Street and turns right on Georgetown Road crossing 20th Street near Stuart School and entering a congested residential area and going through two sharp curves at Peerless Road and Westside Drive before entering a commercial area that extends to the intersection with SR60 25th Page 1 of 2  5 of 51 Street and beyond. Sidewalks, roadway improvements, and treatments of key intersections would be part of the study. Evaluation of Utility and ROW constraints through the collection of survey data where needed and the development of other information to supplement what we know about this area, including existing and projected traffic, would be part of the study. The corridor features mixed income and lower-income housing, a day labor pick up area, difficult transit and school bus service due to high traffic volume and lack of sidewalks (this is our heaviest school bus pick up area), etc. Staff proposes the development of a project scope and budget for the study and design work described herein, one that would utilize the remaining 5303 funds and other resources if available. Page 2 of 2  6 of 51 IDENTIFICATION OF TRANSIT REVENUE OPPORTUNITIES SCOPE OF WORK BACKGROUND/PURPOSE During the development of revenue projections for the MPO’s 2040 Regional Transportation Plan, it became evident that recent TDOT policy changes will significantly impact the level of funding available to the Cleveland Urban Area Transit System (CUATS):  The state has revised the formula for suballocating FTA-5307 funds among small transit agencies in Tennessee. One of the changes is to place greater weight on the amount of local/non-federal funds that the transit agency receives. CUATS lost federal funds to other agencies on the basis of this change and potentially other factors related to operating characteristics.  TDOT no longer makes state urban operating assistance (UROP) funds available unless a transit agency has already drawn down all of its available federal funds. Historically, transit agencies in Tennessee used UROP funds as part of the match for those federal funds, with a ratio of 50% federal, 25% state (UROP), and 25% local match. Now CUATS must match federal funds at a dollar for dollar ratio. Based on recent budgets it appears CUATS may no longer have enough matching funds to be able to access the same level of federal funds that have been used for operations and capital expenses, much less tap into any of the previously available state funds. The 2040 RTP completed a high-level analysis of expected revenue and costs to continue operations at current service levels during the next 20 to 25 years. The resulting financial picture leaves little room to implement any of the new transit services or amenities proposed by local officials and members of the public during the planning process. The 2040 RTP recommended investigating several sources of additional revenue, including a possible fare increase and additional private contracts. It also recommended that CUATS reconsider its current boundary for paratransit services in an effort to contain costs. The MPO and CUATS now seek to follow up on the plan’s recommendations through a report that will: (1) Investigate sources of new revenue and quantify the amount that might be obtained from each, (2) Identify whether there are any possible ways to reduce costs without reducing current services. TASK 1: SOURCES OF NEW/ADDITIONAL REVENUE WSP|Parsons Brinckerhoff will explore the following potential sources of new and/or additional revenue: A. Forming more partnerships with agencies who receive grant funds that are eligible to be used for their clients’ transportation costs. CUATS already has such a contract with the TennCare program to provide  7 of 51 transportation for its clients. There are other agencies and programs (e.g. Veterans Administration and TANF) that may offer similar opportunities. B. Increasing fixed-route fares. WSP|PB will evaluate the potential for increasing CUATS’ fixed route fares, including a review of peer agencies and consideration of balancing revenue gains against possible losses in ridership as a result of the fare increase. The fare study will also include analysis of ability to pay among various transit-dependent populations in order to help establish fares at a level that does not price out the people who most need transit. C. Increasing paratransit fares. One concept mentioned in the 2040 RTP is for CUATS to consider charging one rate for a defined area (e.g. within ¾ mile of their fixed routes), with a higher rate charged for people who live outside that boundary. WSP| PB will investigate the likely impact of such a two-tiered system on both paratransit ridership and revenue. D. Increasing local government contributions. WSP|PB will collect information on the amount and proportion of local funds provided for transit in peer cities, including both similar sized cities throughout the south and other cities of various sizes throughout Tennessee. An estimate will also be made of the amount of federal/state funds being lost to other transit agencies in Tennessee due to having a lower percentage of local funding support. E. Potential Non-Profit Funding Sources. WSP|PB will investigate the potential for not for profit entities (community charitable foundations, religious organizations, and the charitable contributions of for-profit businesses in the area) to provide grants to help support fixed-route and paratransit operations. WSP|PB will identify potential donors and provide conceptual estimates of the potential level of support possible from such sources. WSP|PB also will discuss the potential for creating a non-profit entity to support transit service in the area, and the possible participation of non-profit entities in assisting CUATS in providing transit service in the area. TASK 2: POTENTIAL TO STRENGTHEN THE SYSTEM AND REDUCE COSTS WITHOUT REDUCING SERVICE A. Improving fixed route efficiency and other system metrics. WSP|PB will meet with CUATS staff to discuss what fixed route changes were implemented following the study completed in 2013, and will review the subsequent performance data to identify other potential operating changes and their likely effect on ridership and costs. Potential actions to be evaluated will include the elimination of flag stops, increasing the frequency of service, and improving sidewalks and passenger amenities at stops. The state’s formula for allocating 5307 funds to small urban transit agencies will also be reviewed and compared to CUATS’ current performance metrics to identify operating decisions that could be impacting the agency’s ability to receive more federal support. B. Evaluate the paratransit service boundary. As noted in the 2040 RTP, CUATS currently offers paratransit service to a much larger area than the minimum required 3/4 mile distance from its fixed routes. If CUATS retracts the boundary, riders in the area would still be in the service area for SETHRA’s demand-response service – which serves not only those with disabilities, but also the general public. WSP|PB will use recent trip data from CUATS to evaluate the percentage of trips that would be shifted and the resulting impact on operational costs. 2/3  8 of 51 C. Evaluate Alternative Service Models. WSP|PB will evaluate the potential impact of the reorganization of responsibilities among CUATS and SETHRA. The evaluation will be based on interviews with CUATS and SETHRA staff and a review of agency ridership, budget, and related data. Technological innovations like Uber and Lyft, which have become more prominent in recent years, could offer potential alternatives to public transit service for some trip types, times and areas, potentially reducing transit costs while expanding the ability for travelers to make trips from areas and at times that cannot be provided by CUATS. WSP|PB will work with CUATS to explore ways in which these services could be integrated with transit service to reduce transit costs. In addition, WSP|PB will explore the ways in which volunteer services could be put to use to provide some trips, and how volunteer activities could be integrated with CUATS services to provide expanded transit service at lower cost. 3/3  9 of 51 MEMORANDUM TO: MPO Executive Board and TCC FROM: Greg Thomas, AICP, MPO Coordinator DATE: July 11, 2016 SUBJECT: 2016 UPWP Amendment Staff has proposed the 2016 UPWP amendment that is attached. The 2016 UPWP amendment is necessary to correct the UPWP by adding in a PL-112 funds carryover balance that was previously unaccounted for and to correct the amount of Section 5303 funds in the UPWP. The amendment will be necessary in order to seek reimbursement of those 5303 funds in the expired FY 2011 contract as addressed elsewhere in the staff report for the July 13, 2016 MPO meeting. The proposed UPWP amendment has been advertised and submitted to TDOT as required. Following a public hearing on this matter, it is proposed that the UPWP Amendment be adopted by the MPO. Page 1 of 1  10 of 51 PUBLIC HEARING on Adoption of Amendment to 2016 Unified Planning Work Program (UPWP) July 13, 2016 Today’s meeting includes a Public Hearing to hear public comments on the proposed amendment to the MPO’s 2016 Unified Planning Work Program (UPWP) which is proposed for adoption. I declare the public hearing to be open. Is there anyone here who would like to offer any comments on this item? ….Receive Comments Is there anyone else here who would like to speak on this item? ….Receive Comments, or Seeing none, I declare the public hearing to be closed 11 of 51 12 of 51 13 of 51  14 of 51 Cleveland Proposed 2016 UPWP Amendment 06252016 III. On-going Challenges, Accomplishments, and Proposed Work Tasks…. C. Work Tasks for 2016-2017 UPWP…. Work Task I --- ADMINISTRATIVE ACTIVITIES Responsible Agencies The responsible agencies include the Tennessee Department of Transportation (Long Range Planning Division, the Local Program Development Division, and Multimodal Transportation Resources Division) and the Cleveland Urban Area Metropolitan Planning Organization. Purpose To manage and administer the transportation planning program and ensure the participation and cooperation with all involved agencies, citizen groups, and individuals is a transparent and public process. Previous Work The MPO staff arranged, advertised, conducted and recorded all of the MPO Executive Board and TCC meetings during FY2014-FY2015. The MPO staff prepared quarterly billings for the 2014-2015 fiscal years. Each year the MPO staff prepares and manages the Unified Planning Work Program (UPWP) and attends various Federal Highway Administration and Tennessee Department of Transportation training sessions. TDOT Multimodal Transportation Resources will administer correspondence and telephone contacts regarding river transportation, urban public transit, rail service, ridesharing, and transportation systems management. Representatives of this office will participate in MPO meetings; distribute federal guidelines and requirements; conduct seminars and work sessions; provide advice and assistance concerning feasibility of river transportation development; review study documentation and reports; administer funds for port development. This office will coordinate FTA's Section 5303 and other transit funding programs serving the MPO area. FY2016-FY2017 Tasks 1. Develop and oversee work schedules and study agreements, coordinate activities of the MPO Executive Board and TCC and provide information upon request. Page 1 of 22  15 of 51 Cleveland Proposed 2016 UPWP Amendment 06252016 2. Develop and maintain agreements with appropriate parties of the planning process and update Prospectus and By-laws when needed, and any other amendments to bring the document(s) into compliance. This will include the means for remaining proactive; ensure compliance with ADA legislation; and ways to seek out the underserved. Organizational and outreach activities for the Title VI Program will continue throughout the year and the MPO will update as needed the Annual Title VI compliance report. 3. Develop the FY2018-FY2019 Unified Planning Work Program for MPO Executive Board adoption and submittal to TDOT, FHWA, and FTA. 4. Make amendments to the FY2016-FY2017 UPWP as required. 5. Encourage a cooperative and open transportation planning process through the participation of interested individuals, organizations, and local/state governments. 6. Participate in the Association of Metropolitan Planning Organizations and Tennessee Association of MPO Coordinators meetings. 7. Serve as a source of state and federal policy review, study documentation and reports, and otherwise coordinate with TDOT Multimodal Transportation Resources and the SETHRA as operators of the local transit system CUATS regarding FTA funds and FTA programs 49 CFR 5309, 5303, 5307 and 5310. 8. The MPO staff will provide data and transportation planning assistance for transportation projects enhancing modal choice, including project proposal development for competitive grant applications under various sources including Safe Routes to Schools and Transportation Alternatives funds. 9. The MPO staff will collaborate with officials at the Cleveland Urban Area Transit System (CUATS), SETHRA’s transit system in the Cleveland Urbanized Area, to pursue any transit grants available and to ensure a comprehensive and collective approach to transportation planning is practiced to guarantee the citizens public transportation. 10. The Long Range Planning Division of TDOT will work jointly with the MPO to establish the administrative and technical procedures required, prepare contractual agreements as required, attend all study meetings, distribute special and annual reports and study documents, review and analyze individual transportation planning projects and studies, and undertake general administrative activities. The MPO will continually look for guidance from the Long Range Planning Division at TDOT on all issues pertaining to the MPO. Products Products of the MPO staff include minutes of MPO meetings, monthly meeting packets, quarterly progress reports, various contracts and agreements, files and records as required, and the UPWP. Additionally, MPO staff will perform all work necessary to Page 2 of 22  16 of 51 Cleveland Proposed 2016 UPWP Amendment 06252016 maintain an ongoing transportation planning program that meets FTA, FHWA and TDOT requirements and regulations. Figure 6: Task I Product Schedule Product Schedule FY2018-FY2019 Unified Planning Work Program Winter/Spring/Summer 2017 Amendments/Adjustments to the UPWP As needed Quarterly Invoices and Reports Quarterly Administration and Coordination of meetings On-going task Work Task II--- LONG RANGE TRANSPORTATION PLANNING Responsible Agencies The responsible agencies include the Cleveland Urban Area Metropolitan Planning Organization; City of Cleveland, Bradley County; and the Tennessee Department of Transportation, Long Range Planning Division. Purpose The Cleveland Area Metropolitan Planning Organization, in conjunction with Bradley County, City of Cleveland, the City of Charleston, the Town of Calhoun, McMinn County, SETHRA, FTA, FHWA, and TDOT, will work to prepare the 2040 Regional Transportation Plan for adoption and amend the adopted plan as needed. Major activities for the MPO beginning in FY2016-FY2017 will be the adoption process for the 2040 RTP, continued participation TDOT’s new Statewide Long Range Plan, and preparation for the implementation of Performance Based Planning and programming. Previous Work The MPO hired consultants to work with staff in the development of the 2040 RTP. TDOT has worked with the MPOs to help with model development, freight planning and ITS development and implementation. The MPO, working with consultants, developed amendments to the 2035 RTP as needed to implement various projects. FY2016-FY2017 Tasks 1. The MPO staff will continue the on-going management of the 2035 RTP and the development, adoption, and implementation of the 2040 RTP. This effort will Page 3 of 22  17 of 51 Cleveland Proposed 2016 UPWP Amendment 06252016 address the needs of passengers and freight encompassing highway transportation, transit, and non-motorized modes. 2. Work will continue on model development, ITS architecture and planning and assistance with freight planning as needed. 3. The MPO will remain proactive by addressing problems before they arise, by creating a planning network with consistent up to date data and projections to use in the travel demand model and other plans that will show a clearer picture of future needs within the MPO planning area boundary. 4. The MPO will continue to manage the updates and maintenance of the new travel demand model to ensure the accuracy of the data and to ensure that the most recent data is available for input into the model. 5. The MPO will continually update the Environmental Justice portion of the RTP to incorporate changes in the TIP and future projects, and to reflect available data from the 2010 Census. 6. FHWA has developed INVEST (Infrastructure Voluntary Evaluation Sustainability Tool), a web-based collection of voluntary best practices. The evaluation criteria in INVEST address the “triple bottom line” principles of sustainability (social, economic, environmental) across three key areas of transportation planning: systems planning, project development criteria, and operations and maintenance criteria. The MPO will utilize the Systems Planning (SP) portion of INVEST for evaluation of the RTP. 7. The MPO will continue coordinate with TDOT in the development of TDOT’s new Statewide Long Range Plan. 8. The MPO will coordinate with TDOT in various aspects of MAP-21 required performance management that affect long range planning by the MPO and which contain reporting requirements applicable to the MPO. Page 4 of 22  18 of 51 Cleveland Proposed 2016 UPWP Amendment 06252016 Products A continually updated Long-Range Transportation Plan for the Cleveland, Tennessee MPO Area. Figure 7: Task B Product Schedule Product Schedule Regional Transportation Plan Amendments As needed New Long Range Transportation Plan (2040 RTP) Complete Spring 2016 Administration and coordination of meetings required As needed for the RTP amendment or adjustment process Develop and Implement Performance Based Planning and Programming approach for MPO in cooperation On-going with TDOT Work Task III --- TRANSPORTATION IMPROVEMENT PROGRAM Responsible Agencies The responsible agencies include the Tennessee Department of Transportation, Long Range Planning Division; and the Cleveland Urban Area Metropolitan Planning Organization. Purpose The Cleveland Area Metropolitan Planning Organization, in conjunction with Bradley County, City of Cleveland, FTA, FHWA, and TDOT, will continue to work collaboratively to manage the FY2014-FY2017 Transportation Improvement Program (TIP) and coordinate with local agencies to ensure the advancement of projects in the TIP. These agencies will also work to develop and implement the FY2017-FY2020 TIP. All work to be completed on this task will be in compliance with the MPO adopted Public Participation Plan, to ensure that public involvement is included in the end products. Previous Work The MPO Executive Board adopted the FY2014-FY2017 TIP in October 2013. In FY2014- FY2015, working with Parson Brinkerhoff, MPO staff processed TIP amendments and adjustments to ensure successful management of the 2014-2017 TIP and effective implementation of projects programmed in the TIP, and it is expected that staff will continue to process amendments and adjustments to the 2014-2017 TIP and 2017-2020 TIP as needed. Page 5 of 22  19 of 51 Cleveland Proposed 2016 UPWP Amendment 06252016 FY2016—FY2017 Tasks 1. The MPO will amend and adjust the FY2014-FY2017 TIP as needed. 2. The MPO will review proposed projects by TDOT, local implementing agencies, CUATS, and private developers for transportation, for Title VI impacts, and consistency with the RTP. 3. The MPO will be addressing the requirements of 24 CFR 450.322 that pertain to the annual listing of obligated projects. The MPO will monitor projects that are programmed in the TIP to ensure proper funding and priorities are being met. 4. The MPO will develop the 2017-2020 TIP Products Products will include any amendments and adjustments to the FY2014-FY2017 TIP and the development and adoption of the 2017-2020 TIP. Figure 8: Task C Product Schedule Product Schedule Amendments / Adjustments to the TIP On-going task Listing of Obligated Projects Spring 2016 and 2017 MPO Project Priority List for TDOT Winter 2016 and 2017 Administration and Coordination of meetings for the On-going task TIP process Develop 2017-2020 TIP Winter, Spring, Summer 2016 Work Task IV--- TRANSIT PLANNING Responsible Agencies The responsible agencies include Tennessee Department of Transportation, Project Planning Division and Multimodal Transportation Resources Division; Cleveland Urban Area Metropolitan Planning Organization, City of Cleveland, City of Charleston, Town of Calhoun, Bradley County, McMinn County, and the Southeast Tennessee Human Resources Agency. Purpose Page 6 of 22  20 of 51 Cleveland Proposed 2016 UPWP Amendment 06252016 The Cleveland Area Metropolitan Planning Organization will work in partnership with Bradley County, City of Cleveland, FTA, and SETHRA, to address the transit needs of the population within the MPO planning boundary. Previous Work The MPO adopted the Transit Plan in 2006 that was developed for the MPO by a consultant. The MPO integrated the Plan into the Regional Transportation Plan (RTP) that was adopted in August 2008. The MPO worked closely with SETHRA on the Cleveland Depot Project. The MPO and SETHRA met with PB Americas, Inc. to gather data with the purpose of reviewing and analyzing the existing transit system, to make recommendations as part of the development of the Transit System Plan element of the 2035 RTP. A Transit System Plan that recommends improvements to the existing system, projects future ridership and identifies potential future extensions of the system has been adopted as part of the 2035 RTP process. Working with PB Americas, Inc. and SETHRA, during FY2012 and FY2013 a route study was prepared to evaluate issues with existing routes, to suggest propose route changes and additions, and to consider bus stop locations and signage improvements. In FY2014 and FY2015, MPO and CUATS staff coordinated on the development and submittal of Multimodal Access grant applications to TDOT including what would be the systems first bus shelters. MPO and CUATS staff have worked through the University of Tennessee SCI program to further the process of bus shelter planning for the system during FY2015. FY2016-FY2017 Tasks All work to be completed on this task will be in compliance with the MPO adopted Public Participation Plan, to ensure that public involvement is included in the end products. 1. The MPO will continue to work closely with the Southeast Tennessee Human Resources Agency (SETHRA) to develop a transit network that meets the needs of the public within the MPO boundary. Work will consist of, but is not limited to the following; studies needed to provide better routing of buses, changes of bus routes to meet the needs of the ridership, location of future transfer facilities and stops, the need for any additional routes, public notification of proposed transit changes. 2. The MPO will continue to collaborate and assist the Cleveland Urban Area Transit System and SETHRA in the development of a plan for improving bus stops with features such as shelters, benches, and improved signage. 3. The MPO staff will assist with any additional updating of the Human Service Coordination Plan required by MAP-21 or subsequent legislation (the last update was done in 2012 and a new region-wide update is underway in 2015 under the auspices of TDOT’s Multimodal Division). Activities for this task will be provided primarily by the MPO Staff or consultants, the Tennessee Department of Page 7 of 22  21 of 51 Cleveland Proposed 2016 UPWP Amendment 06252016 Transportation’s Division of Multimodal Transportation Resources, in conjunction with the Southeast Tennessee Human Resources Agency (SETHRA). 4. The MPO staff, CUATS staff and others will work cooperatively in the 2040 RTP planning process to consolidate the bicycle/pedestrian plan and the transit plan into a coordinated multimodal planning document. Work will include coordinated planning for multi-modal facilities in and near corridors served by transit routes. Products A continuously updated Transit Systems Plan that serves the current needs of the population within the MPO planning area boundary. Product Schedule Work tasks are a continuing collaborative effort with SETHRA and CUATS. The MPO will update or amendment the Human Services Plan as needed. Figure 9: Task D Product Schedule Product Schedule Updated Plan for bus stop improvements Fall 2015 Updates to the Transit Systems Plan and related On-going task bicycle and pedestrian planning Updates to the Human Services Plan On-going task Consolidation of Transit and Bike/Ped plans Spring 2016 Work Task V --- Data Collection Responsible Agencies The responsible agencies include the Tennessee Department of Transportation; Cleveland Urban Area Metropolitan Planning Organization; Cleveland Utilities Electric Division, and others. Purpose To maintain the current inventory of data and conduct studies appropriate to planning for transportation system design and operations within the MPO planning boundary. Page 8 of 22  22 of 51 Cleveland Proposed 2016 UPWP Amendment 06252016 Previous Work Data was gathered from a multitude of sources for the development of the 2035 Long Range Transportation Plan. Traffic volumes have been collected at 109 annual cycle count stations. Special count data was collected for design projects as required. Accident data from Tennessee Department of Safety was coded and filed. High hazard accident data was furnished for safety studies as needed. In FY 2015 this process is being updated in preparation of the 2040 RTP FY2016—FY2017 Tasks All work to be completed on this task will be in compliance with the MPO adopted Public Participation Plan, to ensure that public involvement is included in the end products. 1. Continue to collect traffic count data at 109 annual cycle count stations or project-specific traffic counts will be conducted by the City of Cleveland and Bradley County and the MPO will request any special traffic counts as needed for planning and design projects from TDOT. 2. Maintain accident file and furnish high hazard listings and other safety data as required. 3. Travel time studies will be conducted if needed for special studies. 4. Working in conjunction with Cleveland Utilities Electric Division, the entity which maintains the traffic signal system and carries out traffic engineering functions within the city, the MPO will evaluate corridors in order to maintain traffic flow and mitigate congestion. The resulting information will inform the transportation planning process. Maintaining traffic flow and mitigating congestion will help to address climate change by helping to reduce stopping and starting and by helping to reduce idle time. 5. Work in cooperation with TDOT in the update of the Cleveland MPO ITS Architecture. 6. Work with TDOT and local agencies regarding other aspects of planning for operations including extreme weather (e.g. dense fog is a particularly serious issue for the MPO that involves a fog detection and closure system on I-75 that must be part of ITS and transportation operations). Other concerns could include maintenance of pavement and bridges and vulnerability of transportation systems to flooding (a new flood study is presently being produced), especially as these may be exacerbated by climate change. To this end, and subject to resource Page 9 of 22  23 of 51 Cleveland Proposed 2016 UPWP Amendment 06252016 availability and any necessary approvals, the MPO would participate in TDOT’s “Tennessee Extreme Weather Project”. 7. Implement a program to collect and analyze sidewalk inventory and condition data, sidewalk and bicycle improvement needs data from citizen input and demographic data, pedestrian and bicycle count data, and pedestrian and bicycle accident data, in order to inform the development of a better multimodal transportation system. Products A constantly updated database of information to use in the planning process and system design of the roadway network of the MPO planning boundary will be developed. Average Daily Traffic, peak hour volume, vehicle classification, directional distribution, and other traffic data will be collected and stored for future planning and design studies. Vehicle miles of travel on functionally classified systems will also be collected. High hazard lists, collision diagrams, and other accident data will be collected from Police Services. Updated data will be sent to TDOT for the TDOT TRIMS File. The MPO conducts counts of pedestrians and bicycles on a limited basis. Accident data is collected by the police department and is available to the MPO. Work is a continuing project. Data generated in this process will lend quantitative description to existing and emerging operational issues in the transportation system, such as additional travel time delay and congestion. TDOT has proposed to utilize a contractor to update the ITS Architectures of the smaller MPOs including Cleveland; CUAMPO will be coordinating with TDOT in the update effort. Product Schedule Work tasks are a continuing collaborative effort with TDOT, SETHRA and CUATS, the Chattanooga TPO, the Cities of Cleveland and Charleston, Bradley County, the Town of Calhoun, McMinn County, and various state and local agencies. Page 10 of 22  24 of 51 Cleveland Proposed 2016 UPWP Amendment 06252016 Figure 10: Task E Product Schedule Product Schedule On-going (special counts as Traffic Counts needed) Accident data collection On-going task Travel time studies As needed ITS Architecture Update TDOT Schedule Planning for Operations On-going task Pedestrian and Bicycle data On-going task Page 11 of 22  25 of 51 Cleveland Proposed 2016 UPWP Amendment 06252016 IV. Financial Tables…. (OLD TABLES) Figure 11: Task I Administration Activities Funding Resources—FY2016 OLD MPO FHWA PL - 112 and Local Match FTA - 5303 Federal $53,153 $0 State $0 $0 Local $13,288 $0 TDOT (SPR) Federal $10,554 $0 State $2,636 $0 Total $79,631 $0 Figure 13: Task II Long Range Transportation Planning Funding Resources—FY2016 OLD MPO FHWA PL - 112 and Local Match FTA - 5303 Federal $56,747 $0 State $0 $0 Local $14,187 $0 TDOT (SPR) Federal $21,989 $0 State $5,489 $0 Total $98,412 $0 Page 12 of 22  26 of 51 Cleveland Proposed 2016 UPWP Amendment 06252016 Figure 15: Task III Transportation Improvement Program Funding Resources—FY2016 OLD MPO FHWA PL - 112 and Local Match FTA - 5303 Federal $38,205 $0 State $0 $0 Local $9,551 $0 TDOT (SPR) Federal $0 $0 State $0 $0 Total $47,756 $0 Figure 17: Task IV Transit Planning Funding Resources—FY2016 OLD MPO FHWA PL - 112 and Local Match FTA - 5303 Federal $10,000 $27,141 State $0 $3,393 Local $2,500 $3,393 TDOT (SPR) Federal $0 $0 State $0 $0 Total $12,500 $33,927 Page 13 of 22  27 of 51 Cleveland Proposed 2016 UPWP Amendment 06252016 Figure 19: Task V Transportation Data—FY2016 OLD MPO FHWA PL - 112 and Local Match FTA - 5303 Federal $8,000 $0 State $0 $0 Local $2,000 $0 TDOT (SPR) Federal $3,218 $0 State $805 $0 Total $14,023 $0 Page 14 of 22  28 of 51 Cleveland Proposed 2016 UPWP Amendment 06252016 Figure 21. Funding Sources by Category (FY2016) OLD Section Reserve TDOT State Local Local FHWA 5303 Category PL 112 Funds SPR Totals4 Match2 SPR3 5303 5303 (PL-112)1 Match3 Funds Match Match I. Administration $53,153 $54,000 $13,288 $10,554 $2,636 $0 $0 $0 $79,631 Activities II. Long- Range $56,747 $57,000 $14,187 $21,989 $5,489 $0 $0 $0 $98,412 Transportation Plan III. TIP $38,205 $54,433 $9551 $0 $0 $0 $0 $0 $47,756 IV. Transit $10,000 $1,500 $2,500 $0 $0 $27,141 $3,393 $3,393 $46,427 Planning V. Transportation Systems $8,000 $1,500 $2,000 $3218 $805 $0 $0 $0 $14,023 Operations Planning TOTALS $166,105 $168,433 $41,526 $35,761 $8,930 $27,141 $3,393 $3,393 $286,249 NOTES: 1. Yellow highlighted areas represent the programming of Reserve PL-112 funds. 2. Match amounts not calculated for PL Reserve 3. Grey shaded areas are funds used by TDOT 4. Totals do not include PL Reserve funds Page 15 of 22  29 of 51 Cleveland Proposed 2016 UPWP Amendment 06252016 Figure 22. Agency Funding Sources by Category (FY2016) OLD TDOT TOTAL State FHWA FTA MPO/Local TASK SPR FHWA 5303 TOTALS 2 SPR1 5303 MATCH3 MATCH PL 112 Match I. Administration Activities $10,554 $2,636 $53,153 $0 $0 $13,288 $79,631 II. Long- Range Transportation Plan $21,989 $5,489 $56,747 $0 $0 $14,187 $98,412 III. TIP $0 $0 $38,205 $0 $0 $9,551 $47,756 IV. Transit Planning $0 $0 $10,000 $27,141 $3,393 $5,893 $46,427 V. Transportation Systems Operations Planning $3,218 $805 $8000 $0 $0 $2,000 $14,023 TOTALS 2 $35,761 $8,930 $166,105 $27,141 $3,393 $44,919 $286,249 NOTES: 1. Grey shaded areas are funds used by TDOT 2. Figures include any applicable local match for FTA funds as well Figure 23. Total Funding by Agency (FY2016) OLD Federal Transit Federal Highway Administration Administration AGENCY TDOT Section 5303 5303 TOTALS Local FHWA PL 112 SPR 5303 State Local Match SPR1 Match1 Funds Match Match TDOT- PD/PT/WRD $0 $0 $35,761 $8,930 $0 $3,393 $0 $48,084 MPO $166,105 $41,526 $0 $0 $27,141 $0 $3,393 $238,165 TOTALS $166,105 $41,526 $35,761 $8,930 $27,141 $3,393 $3,393 $286,249 NOTES: 1. Grey shaded areas are funds used by TDOT Page 16 of 22  30 of 51 Cleveland Proposed 2016 UPWP Amendment 06252016 IV. Financial Tables…. (NEW TABLES) Figure 11: Task I Administration Activities Funding Resources—FY2016 NEW MPO FHWA PL - 112 and Local Match FTA - 5303 Federal $125,867 $0 State $0 $0 Local $31,467 $0 TDOT (SPR) Federal $10,554 $0 State $2,636 $0 Total $170,524 $0 Figure 13: Task II Long Range Transportation Planning Funding Resources—FY2016 NEW MPO FHWA PL - 112 and Local Match FTA - 5303 Federal $134,006 $16,740 State $0 $2,092 Local $33,502 $2,093 TDOT (SPR) Federal $21,989 $0 State $5,489 $0 Total $194,986 $20,925 Page 17 of 22  31 of 51 Cleveland Proposed 2016 UPWP Amendment 06252016 Figure 15: Task III Transportation Improvement Program Funding Resources—FY2016 NEW MPO FHWA PL - 112 and Local Match FTA - 5303 Federal $90,469 $0 State $0 $0 Local $22,617 $0 TDOT (SPR) Federal $0 $0 State $0 $0 Total $113,086 $0 Figure 17: Task IV Transit Planning Funding Resources—FY2016 NEW MPO FHWA PL - 112 and Local Match FTA - 5303 Federal $23,634 $25,110 State $0 $3,138 Local $5,909 $3,139 TDOT (SPR) Federal $0 $0 State $0 $0 Total $29,543 $31,387 Page 18 of 22  32 of 51 Cleveland Proposed 2016 UPWP Amendment 06252016 Figure 19: Task V Transportation Data—FY2016 NEW MPO FHWA PL - 112 and Local Match FTA - 5303 Federal $19,361 $0 State $0 $0 Local $3,872 $0 TDOT (SPR) Federal $3,266 $0 State $817 $0 Total $27,316 $0 Page 19 of 22  33 of 51 Cleveland Proposed 2016 UPWP Amendment 06252016 Figure 21. Funding Sources by Category (FY2016) NEW Section Reserve TDOT State Local Local FHWA 5303 Category PL 112 Funds SPR Totals4 Match2 SPR3 5303 5303 (PL-112)1 Match3 Funds Match Match I. Administration $125,867 $54,000 $31,467 $10,554 $2,636 $0 $0 $0 $170,524 Activities II. Long- Range $134,006 $57,000 $33,502 $21,989 $5,489 $16,740 $2,092 $2,093 $215,911 Transportation Plan III. TIP $90,469 $54,433 $22,617 $0 $0 $0 $0 $0 $113,086 IV. Transit $23,634 $1,500 $5,909 $0 $0 $25,110 $3,138 $3,139 $60,930 Planning V. Transportation Data Systems $19,361 $1,500 $3,872 $3218 $805 $0 $0 $0 $28,224 Operations Planning TOTALS $393,337 $168,433 $97,367 $35,761 $8,930 $41,850 $5,230 $5,232 $587,707 NOTES: 1. Yellow highlighted areas represent the programming of Reserve PL-112 funds. 2. Match amounts not calculated for PL Reserve 3. Grey shaded areas are funds used by TDOT 4. Totals do not include PL Reserve funds Page 20 of 22  34 of 51 Cleveland Proposed 2016 UPWP Amendment 06252016 Figure 22. Agency Funding Sources by Category (FY2016) NEW TDOT TOTAL State FHWA FTA MPO/Local TASK SPR FHWA 5303 TOTALS 2 SPR1 5303 MATCH3 MATCH PL 112 Match I. Administration Activities $10,554 $2,636 $125,867 $0 $0 $31,467 $170,524 II. Long- Range Transportation Plan $21,989 $5,489 $134,006 $16,740 $2,092 $35,595 $215,911 III. TIP $0 $0 $90,469 $0 $0 $22,617 $113,086 IV. Transit Planning $0 $0 $23,634 $25,110 $3,138 $9,048 $55,699 V. Transportation Data Systems Operations Planning $3,218 $805 $19,361 $0 $0 $3,872 $27,256 TOTALS 2 $35,761 $8,930 $393,337 $41,850 $5,230 $102,599 $587,707 NOTES: 1. Grey shaded areas are funds used by TDOT 2. Figures include any applicable local match for FTA funds as well Figure 23. Total Funding by Agency (FY2016) NEW Federal Transit Federal Highway Administration Administration AGENCY TDOT Section 5303 5303 TOTALS Local FHWA PL 112 SPR 5303 State Local Match SPR1 Match1 Funds Match Match TDOT- PD/PT/WRD $0 $0 $35,761 $8,930 $0 $5,230 $0 $49,921 MPO $393,337 $97,367 $0 $0 $41,850 $0 $5,232 $537,786 TOTALS $393,337 $97,367 $35,761 $8,930 $41,850 $5,230 $5,232 $587,707 NOTES: 1. Grey shaded areas are funds used by TDOT Page 21 of 22  35 of 51 Cleveland Proposed 2016 UPWP Amendment 06252016 Page 22 of 22  36 of 51 MEMORANDUM TO: MPO Executive Board and TCC FROM: Greg Thomas, AICP, MPO Coordinator DATE: July 11, 2016 SUBJECT: 2017 UPWP Update Staff has submitted a revised draft of the 2017 UPWP update after receiving and responding to comments from TDOT and FHWA/FTA. The draft 2017 UPWP update has been recommended for approval by TDOT as of July 1, 2016 and the FHWA/FTA concurrence is expected to be forthcoming. Staff proposes that the 2017 UPWP Update, FHWA/FTA concurrence in TDOT’s recommendation for approval, be released for public review and scheduled for adoption after the public hearing August 3, 2016. Staff further proposes that the MPO Technical Coordinating Committee recommend the 2017 UPWP Update to the MPO Executive Board. Page 1 of 1  37 of 51 MEMORANDUM TO: MPO Executive Board and TCC FROM: Greg Thomas, AICP, MPO Coordinator DATE: July 11, 2016 SUBJECT: 2017-2020 TIP The draft 2017-2020 TIP was distributed internally at TDOT for review on June 10, 2016. TDOT comments are expected on or before July 30, 2016. After changes in response to TDOT comments, the draft TIP would go for review by FHWA/FTA. After revisions for Federal comments, the draft TIP would go out for public review and comment before adoption by the MPO. As discussed in the MPO Coordinators Report from the May 25, 2016 meeting, staff attempted to meet TIP financial constraint requirements while getting the construction of two important projects, Adkisson Drive widening and 20th Street/ Michigan Avenue Road intersection improvements, underway during the TIP period. In order to do that, staff explored with TDOT the possibility of using HSIP funds at 20th/ Michigan Avenue Road and borrowing forward into the FY 2021 allocation of USTP funds for Adkisson Drive. But these solutions were not possible. The TIP project list in the draft now under review by TDOT is attached. Page 1 of 1 38 of 51 39 of 51 40 of 51 41 of 51 42 of 51 43 of 51 44 of 51 45 of 51 46 of 51 47 of 51  48 of 51 MEMORANDUM TO: MPO Executive Board and TCC FROM: Greg Thomas, AICP, MPO Coordinator DATE: July 11, 2016 SUBJECT: 2017 Transportation Alternatives Grant application Applications for the 2017 Transportation Alternatives (TA) grant are due to TDOT on October 3, 2016. The application, the instructions, and the budget template are available at https://www.tn.gov/tdot/topic/tap . The MPO must review any TA grant application from within the MPO area. A design public involvement meeting must be held prior to submittal of the application. The last MPO meeting prior to the submittal deadline is September 14, 2016. There are several eligible activities including rehabilitation of historic transportation structures like the railroad depot, but most applications tend to focus on these two eligible categories: 1. Pedestrian and Bicycle Facilities All facilities must be hard-surfaced, ADA compliant and provide adequate connectivity. Multi-modal facilities must be a minimum of 10-feet wide. TA funds can be used for sidewalks, walkways or curb ramps; bike lane striping, wide paved shoulders, bike parking and bus racks; traffic calming; off-road trails; bike and pedestrian bridges and underpasses; ADA compliance 2. Safe Routes for Non-Drivers Access and accommodation for children, older adults and individuals with disabilities In order to submit the application by the October 3, 2016 deadline, staff is encouraging MPO member local governments to submit project ideas by the August 3, 2016 MPO meeting. MPO staff will be asking for some direction in the development of an application(s) by that time. Local governments desiring t submit an application will need to bear the application development costs and be able to manage the project meeting TDOT requirements for locally managed projects. Possibilities include a Greenway Page 1 of 2  49 of 51 Extension, Cleveland sidewalks (Inman Street, 25th Street, Georgetown Road, South Lee Highway, Paul Huff Parkway, and North Lee Highway are all areas that have been mentioned in the past), McMinn County/Calhoun sidewalk (SR 163, US 11), Bradley County/Charleston (extension of sidewalk on US 11). Page 2 of 2  50 of 51 MEMORANDUM TO: MPO Executive Board and TCC FROM: Greg Thomas, AICP, MPO Coordinator DATE: July 11, 2016 SUBJECT: MPO Coordinators Report 1. Plans for the 2013 Multi-modal Access Grant have been developed by Miller-McCoy Engineers and submitted to TDOT. The plans were reviewed by City engineering staff and a field review is scheduled with TDOT’s Bicycle and Pedestrian Coordinator to go over the plans and the change in the project scope recommended in the May 25, 2016 MPO meeting (deleting sidewalk construction on 9th Street, adding sidewalk construction on Wildwood from 9th to 14th Street, and adding pedestrian crossings at 9th and Wildwood and at Blackburn Road and Dalton Pike). Pending TDOT approval of a contract amendment for the revised project description, and following necessary submittals, staff will be seeking Notice to Proceed for ROW acquisition. 2. Staff submitted a CMAQ application for a park and ride lot with a connector bus service at the Old Woolen Mill. TDOT has acknowledged receipt of the application and review is underway. Announcement of project selection is expected in September 2016. 3. Staff has received word from TDOT that the 2015 Multi-modal Access grant application for the 25th Street corridor was not successful. This project would have extended sidewalk from where it now ends on Peerless Road to near the Rite Aid on the corner of 25th and Keith while providing pedestrian crossings and a transit shelter. 4. A meeting of the SR60 Corridor Management Committee has been scheduled for July 27, 2016 at 11:00 a.m. in the Cleveland City Council meeting room 190 Church Street NE. 5. TDOT has announced training sessions around the state regarding ADA transition plans. MPO staff has shared this information with member jurisdictions. MPO staff and City of Cleveland staff are scheduled to attend the training July 29, 2016 in Chattanooga. Page 1 of 2  51 of 51 6. SETHRA/CUATS have submitted the ridership report below for the fiscal year ended June 30, 2016: Fixed Route Fiscal Fiscal Month Fiscal Yr Fiscal Yr Fiscal Yr Year Year FISCAL YR (11/12) (12/13) (13/14) (14/15) (15/16) (16/17) July 6411 6539 7986 8184 9,058 August 8133 8454 8364 9091 9,553 September 7405 6919 7513 9643 9,774 October 6867 7847 9500 11,587 10,101 November 6475 7614 7876 7779 8,081 December 6313 6908 8073 8885 9,085 January 6500 7712 6969 8116 8095 February 6704 7588 7433 6458 9,271 March 7760 7998 8,806 7,998 10,087 April 6913 9044 8686 7,945 9,735 May 7178 8909 8965 7,845 10,683 June 6305 7340 8229 8756 11,559 Total 82964 92,872 98400 102287 115,082 Demand Response Month Fiscal Yr Fiscal Yr Fiscal Yr Fiscal Yr Fiscal YR FISCAL YR (11/12) (12/13) (13/14) (14/15) (15/16 (16/17) July 1951 2131 1930 2268 2,121 August 2191 2285 1907 2206 1957 September 2211 2012 1883 2268 1992 October 2152 2248 2120 2405 2,139 November 1775 1521 1785 1992 1856 December 1751 1402 2,090 1514 1,986 January 1947 1683 1930 2140 1956 February 1877 1753 1860 1694 2,145 March 2124 1795 2,260 2283 2374 April 1969 1921 2317 2,059 2220 May 2060 2020 2161 1,961 2155 June 2028 1683 2335 2229 2,422 Total For Fiscal Year 24036 22454 24578 25019 25,323 Page 2 of 2