City Council Meeting

The City of Cloquet Agenda City Council Meeting Tuesday, December 3, 2024, 6:00 PM City Hall Council Chambers Page 1. Roll Call 2. Pledge of Allegiance 3. Approval of Agenda a. Approval of December 3, 2024 Council Agenda 3-4 Attachment 4. Approval of Council Minutes a. Minutes from the November 19, 2024 Regular Council Meeting 5-7 Attachment 5. Public Comments Please give your name, address, and your concern or comments. Visitors may share their concerns with the City Council on any issue, which is not already on the agenda. Each person will have 3 minutes to speak. The Mayor reserves the right to limit an individual or successive individual's presentation if it becomes redundant, repetitive, irrelevant, or overly argumentative. All comments will be taken under advisement by the Council. No action will be taken at this time. 6. Consent Agenda Items in the Consent Agenda are considered routine and will be approved with one motion without discussion/debate. The Mayor will ask if any Council members wish to remove an item. If no items are to be removed, the Mayor will ask for a motion to approve the Consent Agenda. a. Resolution No. 24-76, Authorizing the Payment of Bills and Payroll 8 - 17 Attachment 7. Public Hearings a. Truth in Taxation 18 - 39  Adopt Five Year (5) Capital Improvement Plan for 2025-2029  Resolution No. 24-77, A Resolution Adopting the 2025 Budget  Resolution No. 24-78, A Resolution Adopting Money to be Levied for Levy Year 2024, Payable in 2025 Attachment 8. Presentations None 9. Council Business None Page 1 of 39 10. Council Comments, Announcements, and Updates 11. Closed Session Council may adjourn into a closed session pursuant to Minn. Stat. 13D.05, Subd. 3(a) for the purpose of discussing the City Administrator's performance evaluation 12. Adjournment Page 2 of 39  CITY OF CLOQUET City Council Agenda Tuesday, December 3, 2024 6:00 p.m. City Hall Council Chambers 1. Roll Call 2. Pledge of Allegiance 3. Approval of Agenda a. Approval of December 3, 2024 Council Agenda 4. Approval of Council Minutes a. Minutes from the November 19, 2024 Regular Council Meeting 5. Public Comments Please give your name, address, and your concern or comments. Visitors may share their concerns with the City Council on any issue of public business. Each person will have 3 minutes to speak. The Mayor reserves the right to limit an individual or successive individual’s presentation if they become redundant, repetitive, irrelevant, or overly argumentative. All comments will be taken under advisement by the City Council. No action will be taken at this time. 6. Consent Agenda Items on the Consent Agenda are considered routine and will be approved with one motion without discussion/debate. The Mayor will ask if any Council members wish to remove an item. If no items are to be removed, the Mayor will then ask for a motion to approve the Consent Agenda. a. Resolution No. 24-76, Authorizing the Payment of Bills and Payroll 7. Public Hearings a. Truth in Taxation • Adopt Five Year (5) Year Capital Improvement Plan for 2025-2029 • Resolution No. 24-77, A Resolution Adopting the 2025 Budget • Resolution No. 24-78, A Resolution Adopting Money to be Levied for Levy Year 2024, Payable in 2025 Page 3 of 39  CITY OF CLOQUET City Council Agenda Tuesday, December 3, 2024 6:00 p.m. City Hall Council Chambers 8. Presentations None 9. Council Business None 10. Council Comments, Announcements, and Updates 11. Closed Session Council may adjourn into a closed session pursuant to Minn. Stat. §13D.05, Subd. 3(a) for the purpose of discussing the City Administrator’s performance evaluation 12. Adjournment Page 4 of 39  63 Cloquet City Hall Council Chambers 6:00 P.M. November 19, 2024 Roll Call Councilors Present: Keller, Kolodge, Jaakola, Wilkinson, Mayor Maki Councilors Absent: Carlson, Lamb Pledge of Allegiance AGENDA MOTION: Councilor Keller moved and Councilor Jaakola seconded the motion to approve the November 19, 2024 agenda as presented. The motion carried unanimously (5-0). MINUTES MOTION: Councilor Keller moved and Councilor Wilkinson seconded the motion to approve the Regular Meeting minutes of November 7, 2024 and the special meeting of November 12, 2024 as presented. The motion carried unanimously (5-0). PUBLIC COMMENTS Nate Knutson gave an update on the planning progress for the January 11th Hockey Day Cloquet. They are still looking for sponsors but are in a good place financially. Containers for locker rooms will be arriving soon, a Zamboni room with proper temperature control will be built, boards to be delivered and snow removal and ice making crews are in place, food trucks arranged and apparel is available to order online. KBJR will be televising the games. Everything will be disassembled and removed in the immediate days following the event with the exception of the rink which will be available for community use for the week. CONSENT AGENDA MOTION: Councilor Keller moved and Councilor Wilkinson seconded the motion to adopt the Consent Agenda of November 19, 2024, approving the necessary motions and resolutions. The motion carried unanimously (5-0). a. Resolution No. 24-72, Authorizing the Payment of Bills b. Resolution No. 24-74, Adopting and Confirming Special Assessments for Delinquent Utilities and Miscellaneous Bills c. Memorandum of Agreement between the City of Cloquet and FDL for Building Inspection Services d. Resolution No. 24-75, Approving Application for Exempt Permit to Conduct a Raffle Event at Queen of Peace Parish PUBLIC HEARINGS There were none. Page 5 of 39  63 PRESENTATIONS Mayor’s Proclamation – Small Business Saturday APPROVE 2025 NON-UNION PAY PLAN MOTION: Councilor Wilkinson moved and Councilor Jaakola seconded the motion to approve the 2025 Non-Union Pay Plan. The motion carried unanimously (5-0). APPROVING SAND AND GRAVEL EXCAVATION PERMIT RENEWALS FOR 2025 MOTION: Councilor Kolodge moved and Councilor Keller seconded the motion to approve RESOLUTION NO. 24-73, APPROVING SAND AND GRAVEL EXCAVATION PERMIT RENEWALS FOR 2025. The motion carried unanimously (5-0). WHEREAS, The following sand and gravel mine operators have submitted requests for renewal of their Excavation and Operating Permits for the year 2025: • Abramson Construction, Inc. / KGM (Permits #76-18, 95-2) • Carlton County Highway Department (Permit #75-3) • Ulland Brothers, Inc. (Permits #75-1, 75-5, and 79-7) • Zack Sand and Gravel (Permit #08-01); and WHEREAS, Said renewals were considered at the regular meeting of the Cloquet Planning Commission on November 12, 2024 and Cloquet City Council on November 19, 2024, at which time information was reviewed relative to said renewals, and questions were asked and answered by those gravel mine operator representatives in attendance; and WHEREAS, No changes were proposed by any of the operators for their operations; and WHEREAS, The Planning Commission recommended approval to the City Council of these sand and gravel excavation permits finding that renewal is in order for all operations listed above. NOW, THEREFORE, BE IT RESOLVED, BY THE CLOQUET CITY COUNCIL OF THE CITY OF CLOQUET, MINNESOTA, That it approves the renewal of these four sand and gravel mining Excavation Permits, subject to the conditions established with the original permits and the filing of appropriate bonds as stipulated in the Cloquet Zoning Ordinance. CITY ADMINISTRATOR REVIEW PROCESS The City Administrator’s evaluation will take place at the December 3rd meeting in a closed session. COUNCIL COMMENTS, ANNOUNCEMENTS, AND UPDATES Councilor Jaakola stated the FDLTCC construction project is now complete and invited the community to stop to see it. Page 6 of 39  63 ADJOURNMENT On a motion duly carried by a unanimous yea vote of all members present on roll call, the Council adjourned. ____________________________ Tim Peterson, City Administrator Page 7 of 39  '_. CLO,QUET ADMINISTRATIVE OFFICES ,‘7<._}.’ 101 14th Street - Cloquet MN 55720 Phone: 218-879—3347 - Fax: 218-879-6555 www.cloquetmn.gov REQUEST FOR COUNCIL ACTION To: Mayor and City Council From: Ann Michaud, Assistant Finance Director Reviewed by: Tim Peterson, City Administrator’n \9 Date: December 3, 2024 ITEM DESCRIPTION: Payment of Bills and Payroll Proposed Action Staff recommends the Council move to adopt RESOLUTION NO. 24-76, A RESOLUTION AUTHORIZING THE PAYMENT OF BILLS AND PAYROLL. Background/Overview Statutory Cities are required to have most claims authorized by the city council. Policy Objectives MN State Statute sections 412.271, Claims and Disbursements for Statutory Cities. Financial/Budget/Grant Considerations See resolution for amounts charged to each individual fund. Advisory Committee/Commission Action Not applicable. Supporting Documents Attached Page 8 of 39 a. Resolution Authorizing the Payment of Bills and Payroll  STATE OF MINNESOTA RESOLUTION NO. 24-76 A RESOLUTION AUTHORIZING THE PAYMENT OF BILLS AND PAYROLL WHEREAS, The City has various bills and payroll each month that require payment. NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF CLOQUET, MINNESOTA, That the bills and payroll be paid and charged to the following funds: 101 General Fund $ 533,255.01 202 Federal CDBG Loan (EDA) 92.00 231 Public Works Reserve 3,582.52 403 - Capital Projects Revolving 965.00 ~ 600 Water Lake Superior Waterline 66,109.72 — 601 Water In Town 61,224.52 602 Sewer Fund 32,414.67 605 Stormwater Fund 20.00 614 Cable Television 1,516.99 701 Employee Severance 167.04 TOTAL: $ 699,347.47 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CLOQUET THIS 3RD DAY OF DECEMBER, 2024. ATTEST: Roger Maki, Mayor Tim Peterson, City Administrator Page 9 of 39 DATE: 11/27/2024 CITY OF CLOQUET PAGE: 1 TIME: 08:14:29 VENDOR SUMMARY REPORT ID: AP442000.WOW INVOICES DUE ON/BEFORE 12/03/2024 PAID THIS VENDOR # NAME FISCAL YEAR AMOUNT DUE 25700 BEST OIL COMPANY 133,558. 91 484. 73 27120 BLUESTEM FORESTRY CONSULTING 38,250. OO 1,400. 00 34000 CARLTON COUNTY HIGHWAY DEPT 12,198. 51 252. 77 134300 CARLTON COUNTY RECORDER 828. 00 92. 00 34600 CARLTON COUNTY SHERIFF 12,213. 58 2,951. 68 35710 CAYWOOD OIL & PROPANE, LLC 2,021. 62 149. 48 37310 CE TURY LINK 5,489. 77 140. 86 139025 CI TAS 3,846. 03 168. 83 39030 CI TAS CORPORATION 26,190. 77 1,530. 59 39800 CLOOUET AREA CHAMBER OF COMMER 58,921. 38 7,607. 99 52775 DELTA DENTAL OF MINNESOTA 10,133. 40 1,029. 38 65375 FERGUSON WATERWORKS #2516 14,462. 26 6,947. 31 169180 FORCE AMERICA DISTRIBUTING LLC 657. 61 20. 00 71100 FRYBERGER, BUCHANAN, SMITH & 266,757. 16 4,952. 00 72300 GARTNER REFRIGERATION COMPANY 43,701. 72 1,452. 42 75700 GRAINGER 14,401. 74 90. 93 75790 GRANICUS 24,923. 29 1,516. 99 175950 GRAPHIC TECHNOLOGIES 471. 40 1,350. 00 79340 HAGENS GLASS & PAINT 8,238. 78 14. 50 80500 HAWKINS INC 112,863. 7O 10,146. 16 88000 INNOVATIVE OFFICE SOLUTIONS 4,093. 51 290. 57 194010 JUNCTION TIRE SERVICE, INC 570.27 22.18 202300 LEAGUE OF MN CITIES 272,247. 00 100. OO 205050 LOFFLER COMPANIES INC 1,207. 59 16. 01 211400 MENARDS INC 11,905. O9 216. 12 212400 MICHAUD DIST INC 1,219. 46 78. 10 214000 MIELKE ELECTRIC WORKS 13,291. 35 250. 00 219067 MN DEPT OF ADMINISTRATION 9,672. 06 832. 52 220125 MN DEPARTMENT OF HEALTH 300.00 150. 00 220150 MN DEPARTMENT OF HEALTH 165.00 165. 00 220500 MINNESOTA DEPARTMENT 36,296. 00 8,910. 00 220925 MN DEPARTMENT OF PUBLIC SAFETY 733. 00 24 .25 222600 MN POLLUTION CONTROL AGENCY 608. 00 23. 00 228200 MUTUAL OF OMAHA 8,792. 06 1,415. 76 239300 OFFICE OF MNIT SERVICES 534. 80 38. 20 241950 PACE ANALYTICAL SERVICES INC 5,963. 00 480. 00 244300 BRENT BELICH 3,630. 92 1,900. 00 260500 Page 10 of 39 SCHINDLER ELEVATOR CORPORATION 9,097. 49 2,019. 18 265150 SMYRNA READY MIX CONCRETE, LLC 2,006. 82 1,033. O4 269300 STREICHER'S 4,921. 31 675. 00 DATE: 11/27/2024 CITY OF CLOQUET PAGE: 2 TIME: 08:14:29 VENDOR SUMMARY REPORT ID: AP442000.WOW INVOICES DUE ON/BEFORE 12/03/2024 PAID THIS VENDOR # NAME FISCAL YEAR AMOUNT DUE 284580 VC3 154,133.05 1,128.85 292200 WSB & ASSOCIATES INC 10,374.76 210.00 R0002515 C&C HOLDINGS OF CLOQUET, LLC 0.00 75,310.00 TOTAL ALL VENDORS: 246,483.83 Page 11 of 39  City of Cloquet Vendor Summary Report Reconciliation Invoices Due On/Before 12/3/2024 Bills 246,483. 83 Less: CAFD 0 .00 Less: Library 0 .OO Bills approved 246,483. 83 Other: Payroll 562,877. 74 — Payroll benefits (110,014 .10) Total Bills and Payroll Approved 699,347. 47 Page 12 of 39 DATE: 11/27/24 CITY OF CLOQUET PAGE: 1 TIME: 08:14:49 DEPARTMENT SUMMARY REPORT ID: AP443000.WOW INVOICES DUE ON/BEFORE 12/03/2024 PAID THIS VENDOR # NAME FISCAL YEAR AMOUNT DUE GENERAL FUND 00 152775 DELTA DENTAL OF MINNESOTA 10,133.40 862.34 228200 MUTUAL OF OMAHA 8,792.06 1,415.76 271975 TEAMSTERS JOINT COUNCIL 32 1,095,653.00 107,736.00 110,014.10 33 INTERGOVERNMENTAL REVENUE 134600 CARLTON COUNTY SHERIFF 12,213.58 2,951.68 INTERGOVERNMENTAL REVENUE 2,951.68 36 MISCELLANEOUS REVENUE R0002515 C&C HOLDINGS OF CLOQUET, LLC 75,310.00 MISCELLANEOUS REVENUE 75,310.00 41 GENERAL GOVERNMENT 139025 CINTAS 3,846.03 40.44 139030 CINTAS CORPORATION 26,190.77 34.58 171100 FRYBERGER, BUCHANAN, SMITH & 266,757.16 4,347.00 172300 GARTNER REFRIGERATION COMPANY 43,701.72 726.21 188000 INNOVATIVE OFFICE SOLUTIONS 4,093.51 156.60 211400 MENARDS INC 11,905.09 43.42 212400 MICHAUD DIST INC 1,219.46 18.00 260500 SCHINDLER ELEVATOR CORPORATION 9,097.49 1,009.59 279100 U S BANK EQUIPMENT FINANCE 6,359.25 302.75 GENERAL GOVERNMENT 6,678.59 Page 13 of 39 42 PUBLIC SAFETY DATE: 11/27/24 CITY OF CLOQUET PAGE: 2 TIME: 08:14:49 DEPARTMENT SUMMARY REPORT ID: AP443000.WOW INVOICES DUE ON/BEFORE 12/03/2024 PAID THIS VENDOR # NAME FISCAL YEAR AMOUNT DUE GENERAL FUND 42 PUBLIC SAFETY 212400 MICHAUD DIST INC 1,219. 46 60. 10 239300 OFFICE OF MNIT SERVICES 534. 80 38. 20 244300 BRENT BELICH 3,630. 92 1,900. 00 260500 SCHINDLER ELEVATOR CORPORATION 9,097. 49 1,009. 59 269300 STREICHER'S 4,921. 31 675. 00 PUBLIC SAFETY 4,771. 51 43 PUBLIC WORKS 134000 CARLTON COUNTY HIGHWAY DEPT 12,198. 51 252. 77 139030 CINTAS CORPORATION 26,190. 77 76. 13 175700 GRAINGER 14,401. 74 90. 93 211400 MENARDS INC 11,905. 09 112 .29 279100 U S BANK EQUIPMENT FINANCE 6,359. 25 42. 69 284580 VC3 154,133. O5 1,128. 85 PUBLIC WORKS 1,703. 66 45 CULTURE AND RECREATION 125700 BEST OIL COMPANY 133,558. 91 484. 73 135710 CAYWOOD OIL & PROPANE, LLC 2,021. 62 149. 48 137310 CENTURY LINK 5,489. 77 140. 86 139030 CINTAS CORPORATION 26,190. 77 1,311 .29 179340 HAGENS GLASS & PAINT 8,238. 78 14. 50 180500 HAWKINS INC 112,863. 7O 10 .OO 194010 JUNCTION TIRE SERVICE, INC 570. 27 22 .18 220150 MN DEPARTMENT OF HEALTH 165. 00 165. OO 272700 DURC SPROUSE 2,315. 48 541. 00 CULTURE AND RECREATION 2,839. O4 Page 14 of 39 46 COMMUNITY DEVELOPMENT DATE: 11/27/24 CITY OF CLOQUET PAGE: 3 TIME: 08:14:49 DEPARTMENT SUMMARY REPORT ID: AP443000.WOW INVOICES DUE ON/BEFORE 12/03/2024 PAID THIS VENDOR # NAME FISCAL YEAR AMOUNT DUE FEDERAL CDBG LOAN (EDA) 46 COMMUNITY DEVELOPMENT 134300 CARLTON COUNTY RECORDER 828. 00 92. 00 COMMUNITY DEVELOPMENT 92. 00 PUBLIC WORKS RESERVE 42 PUBLIC SAFETY 175950 GRAPHIC TECHNOLOGIES 471. 40 1,350. 00 219067 MN DEPT OF ADMINISTRATION 9,672. 06 832. 52 PUBLIC SAFETY 2,182. 52 43 PUBLIC WORKS 127120 BLUESTEM FORESTRY CONSULTING 38,250. 00 1,400. OO PUBLIC WORKS 1,400. 00 - CAPITAL PROJECTS REVOLVING 81 SPECIAL PROJECTS 171100 FRYBERGER, BUCHANAN, SMITH & 266,757. 16 605. 00 220125 MN DEPARTMENT OF HEALTH 300. 00 150. 00 292200 WSB & ASSOCIATES INC 10,374. 76 210. 00 SPECIAL PROJECTS 965. 00 - WATER LAKE SUPERIOR WATERLIN 51 STATION 2 139025 CINTAS 3,846. 03 99. 39 139030 Page 15 of 39 CINTAS CORPORATION 26,190. 77 19. 8O 180500 HAWKINS INC 112,863. 70 1,920. 08 214000 MIELKE ELECTRIC WORKS 13,291 .35 250. 00 DATE: 11/27/24 CITY OF CLOQUET PAGE: TIME: 08:14:49 DEPARTMENT SUMMARY REPORT ID: AP443000.WOW INVOICES DUE ON/BEFORE 12/03/2024 PAID THIS VENDOR # NAME FISCAL YEAR AMOUNT DUE ~ WATER LAKE SUPERIOR WATERLIN 52 LAKE SUPERIOR WATERLINE 139030 CINTAS CORPORATION 26,190 .77 .90 270400 SUPERIOR WATER, LIGHT & POWER 683 .13 .35 LAKE SUPERIOR WATERLINE 53 .25 - WATER IN TOWN SYSTEM 49 CLOQUET 139030 CINTAS CORPORATION 26,190 .77 10. 88 165375 FERGUSON WATERWORKS #2516 14,462 .26 5,467. 76 180500 HAWKINS INC 112,863 .70 8,216. 08 205050 LOFFLER COMPANIES INC 1,207 .59 16. 01 211400 MENARDS INC 11,905 .09 16. 99 220500 MINNESOTA DEPARTMENT 36,296 .00 8,910. 00 220925 MN DEPARTMENT OF PUBLIC SAFETY 733 .00 24. 25 241950 PACE ANALYTICAL SERVICES INC 5,963 .00 480. 00 265150 SMYRNA READY MIX CONCRETE, LLC 2,006 .82 1,033. O4 CLOQUET 24,175. 01 54 BILLING & COLLECTION 279100 U S BANK EQUIPMENT FINANCE 6,359 .25 59. 00 BILLING & COLLECTION 59. 00 57 ADMINISTRATION & GENERAL 279100 U S BANK EQUIPMENT FINANCE 6,359 .25 42. 69 ADMINISTRATION & GENERAL 42. 69 — Page 16 of 39 ENTERPRISE FUND SEWER 55 SANITARY SEWER DATE: 11/27/24 CITY OF CLOQUET PAGE: 5 “ TIME: 08:14:49 DEPARTMENT SUMMARY REPORT ID: AP443000.WOW INVOICES DUE ON/BEFORE 12/03/2024 PAID THIS VENDOR # NAME FISCAL YEAR AMOUNT DUE - ENTERPRISE FUND SEWER 57 ADMINISTRATION & GENERAL 279100 U S BANK EQUIPMENT FINANCE 6,359.25 42.70 ADMINISTRATION & GENERAL 42.70 STORM WATER UTILITY 57 ADMINISTRATION & GENERAL 169180 FORCE AMERICA DISTRIBUTING LLC 657.61 20.00 ADMINISTRATION & GENERAL 20.00 CABLE TELEVISION 45 CULTURE AND RECREATION 175790 GRANICUS 24,923.29 1,516.99 CULTURE AND RECREATION 1,516.99 EMPLOYEE SEVERANCE 45 EMPLOYEE VACATION & SICK 152775 DELTA DENTAL OF MINNESOTA 10,133.40 167.04 EMPLOYEE VACATION & SICK 167.04 TOTAL ALL DEPARTMENTS 246,483.83 Page 17 of 39 Page 18 of 39 Page 19 of 39 Page 20 of 39 Page 21 of 39 Page 22 of 39 Page 23 of 39 Page 24 of 39 Page 25 of 39 Page 26 of 39 Page 27 of 39 Page 28 of 39 Page 29 of 39 Page 30 of 39 Page 31 of 39 Page 32 of 39 Page 33 of 39 Page 34 of 39 Page 35 of 39 Page 36 of 39 Page 37 of 39 Page 38 of 39 Page 39 of 39