City Council

City of Cocoa 65 Stone Street Cocoa, FL 32922 Meeting Agenda - Final Wednesday, May 13, 2020 10:00 AM Cocoa City Council Chambers City Council City Council Meeting Agenda - Final May 13, 2020 I. OPENING MATTERS: CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL II. APPROVAL OF AGENDA AND MINUTES: AGENDA: II.1 20-239 Approve the Agenda for the Regular meeting of May 13, 2020, as presented or with amendments. Attachments: 05-13-2020 Short Agenda ADA-1.pdf MINUTES: II.2(a) 20-226 Approve the Minutes for the Emergency City Council Meeting of April 2, 2020, as written or with amendments. Attachments: 04-02-2020 Minutes ADA.pdf Exhibit A-FFCRA COVID19 Updated.pdf II.2(b) 20-227 Approve the Minutes of the Regular City Council Meeting of April 8, 2020, as written or with amendments. Attachments: 04-08-2020 Minutes ADA.pdf II.2(c) 20-234 Approve the Minutes of the Special City Council meeting of April 14, 2020, as written or with amendments. Attachments: 04-14-2020 Final Draft ADA.pdf Exhibit A - Memo from FCCMA.pdf Exhibit B - SGR Powerpoint Presentation.pdf Exhibit C - Memo from Colin Baenzinger & Associates.pdf Exhibit D - E-Comments.pdf Exhibit E - Email from David Prather.pdf City of Cocoa Page 2 Printed on 5/8/2020 City Council Meeting Agenda - Final May 13, 2020 II.2(d) 20-245 Approve the Minutes of the Regular City Council meeting of April 22, 2020, as written or with amendments. Attachments: 04-22-2020 Minutes ADA.pdf Exhibit A-E-comment from Dr. Hawkins-Smith.pdf EXHIBIT B-E-Comment from Kirkpatrick, Emails from Rogers, Etz.pdf III. AWARDS AND PRESENTATIONS: III.1 20-235 Proclamation: Proclaiming the week of May 17-23, 2020, as "National Public Works Week". Attachments: National Public Works Week.pdf IV. DELEGATIONS: In accordance with the City Council's rules and procedures, residents or tax -payers of the City (upon any subject of general or public interest), City employees (regarding his/her employment), and water and sewer customers (on matters related to the City's water and/or sewer system), may address the City Council under Delegations on items not on the printed agenda by filling out a speaker card. Speaker cards are located outside the Council meeting room and should be provided to the City Clerk . Please observe the time limit of five (5) minutes while speaking under Delegations. Delegations shall be limited to thirty (30) minutes unless extended by Council. V. REPORTS: VI. CONSENT AGENDA: VI.1 20-224 Approve Task Order 2020-10 with Jacobs Engineering Group (Jacobs) to Assist the Dyal Water Treatment Plant (WTP) to Support the Supervisory Control and Data Acquisition (SCADA) System; Approve a Resolution Amending the FY2020 Budget, BAF # 20-059-T. (Utilities Director) Attachments: TO-JACOBS 2020-10 - $175,000.00 - UT-DYAL.pdf Cocoa SCADA Support Services FY20 SOW 2020_04_13.pdf COI - Jacobs Eng -- Expires 07.01.2020.pdf RFQ-20-03-COC JACOBS ENG. GROUP AGREEMENT.pdf Budget Resolution FY 2020.docx BAF 20-059-T -UT-SCADA Support Services-Jacobs (5-13-20).pdf City of Cocoa Page 3 Printed on 5/8/2020 City Council Meeting Agenda - Final May 13, 2020 VI.2 20-237 Approve a Resolution amending the FY20 Budget and corresponding Budget Amendment Form # 20-064-A accepting receipt of $67,189 reimbursement for the Save Our Indian River Lagoon (SOIRL) cost-share funding increase for the Church Street Baffle Box Project. (Public Works Director) Attachments: Signed SOIRL Cost-Share Funding Contract Amendment.pdf Budget Resolution FY 2020.docx BAF 20-064-A -PW-SOIRL Reimbursement (05-13-20) Agenda 20-237.pdf VI.3 20-248 Approval of City Manager recruitment materials developed by Mercer Group, Inc. (Administrative Services Director) VI.4 20-251 Approve a Resolution Waiving the Competitive Bidding Process for the Purpose of Purchasing Services from DP Development, LLC, Palm Springs, Florida, to Relocate 16” AC Water Main as part of Florida Department of Transportation Project E5Z88 - 16” Water Main Deflection. (Utilities Director) Attachments: Fdot E5Z88-Change Order Request-16 in wm deflection-revised 4-20-20.pdf Resolution Sole Source -DP Development (File 20-251).doc Approved Utility Permit Package.pdf Contract Plans-437937-1-52-01.pdf VII. PUBLIC HEARINGS: VII.1 20-228 Conduct a Public Hearing to review the real property inventory list and approve a Resolution identifying certain real property within the City to which the City holds fee simple title that is appropriate for permanent affordable housing. (Community Services Director) Attachments: Resolution 2020- Inventory List.docx Exhibit A - Inventory List for Affordable Housing.docx Florida Statutes 166.0451 Disposition of municipal property for affordable housing.docx Interlocal Agreement - Transmittal.pdf Proof Ad Inventory List.pdf City of Cocoa Page 4 Printed on 5/8/2020 City Council Meeting Agenda - Final May 13, 2020 VII.2 20-242 Conduct a Public Hearing to amend the FY 2019/2020 CDBG Action Plan to allocate Community Development Block Grant Coronavirus (CDBG-CV) funds and add activities in accordance with the City’s CDBG Citizen Participation Plan; authorize submission of the substantial amendment to the U.S. Department of Housing and Urban Development (HUD); and authorize the Mayor to sign all subsequent certifications and agreements related to CDBG-CV. (Community Services Director) Attachments: Exhibit A Allocation Letter.pdf Exhibit B Ad Proof.pdf Exhibit C Quick Guide.pdf Exhibit D Public Hearing.pdf SF424 CDBG-CV.pdf SF424D CDBG-CV.pdf Non State Certifications CDBG-CV.pdf VIII. COUNCIL BUSINESS: VIII.1 20-240 Consider the Reappointment of Bruce Gilmore, as a regular member of the Board of Adjustment, through May, 2023. (Administrative Services Director) Attachments: Bruce Gilmore - reappointment.pdf BOA Roster.pdf VIII.2 20-244 Consider the Removal of Mr. Jim McCarthy as the Citizen Representative for the Space Coast TPO Citizen Advisory Committee (CAC) and begin to accept applications for both a new Cocoa Citizen Representative and an Alternate member. (Administrative Services Director) Attachments: McCarthy Original Appointment Letter.pdf CAC 2019 Attendance.pdf VIII.3 20-253 Accept the Comprehensive Annual Financial Report (CAFR) and the Audit Report for Fiscal Year 2019. (Finance Director) Attachments: End Com Ltr_City of Cocoa_SIGNED.pdf FY19 MSL Presentation to Council.pptx Cocoa-CAFR-Final 5.1.20.pdf IX. CITY BUSINESS: City of Cocoa Page 5 Printed on 5/8/2020 City Council Meeting Agenda - Final May 13, 2020 IX.1 20-238 Approve a Resolution revising the building permit fee schedule related to the issuance of building permits pursuant to the Florida Building Code and repealing Resolution 2013-037 in its entirety. (Community Services Director) Attachments: Resolution 2020- Cocoa Building Permit Fees.pdf Exhbit A - Cocoa Building Permit Fee Schedule.pdf MULTI-YEAR CONTRACTS: IX.2 20-201 Approve a Resolution Waiving the Competitive Bidding Process for the Purpose of Making a Sole Source Purchase of Services from Spectrum; To Execute a Multi-Year Spectrum Customer Service Order between the City of Cocoa and Charter Communications Operating, LLC on behalf of Spectrum. (Utilities Director) Attachments: Resolution Sole Source - Spectrum.doc City of Cocoa - EPL - Cocoa PD to Dyal Water Tx Plant_SA2.pdf IX.3 20-225 Approve the Resolution waiving the competitive bidding process by reason of single source for Esri, Inc., approve the multi-year Esri Small Municipal and County Government Enterprise Agreement, approve the multi-year Esri Small Utility Enterprise Agreement, and authorize the City Manager to approve and sign each of the license agreements pending City Council approval of the FY2021 budget. (Interim City Manager) Attachments: City of Cocoa Esri EA Renewal 2020.pdf Cocoa Utilities Esri EA Renewal 2020.pdf SS Ltr for City of Cocoa (SGEA).pdf SS Ltr for City of Cocoa (SUEA).pdf Esri Single Source Resolution.doc IX.4 20-252 Approval of multi-year Work Experience Agreement between CareerSource Brevard and the City of Cocoa dated June 1, 2020 through September 1, 2023 which will allow youth participation in a paid employment program through grant funding; Authorize the City Manager and City Attorney to prepare and execute the Agreement consistent with this agenda item. (Administrative Services Director) City of Cocoa Page 6 Printed on 5/8/2020 City Council Meeting Agenda - Final May 13, 2020 IX.5 20-254 Approve a multi-year lease agreement with Sissine’s Office Systems, Inc. for copiers under the terms and conditions of the U.S. Communities Ricoh and Canon contracts and authorize the City Manager to execute the U.S. Communities Product Schedule, U.S. Communities Master Lease Agreement, U.S. Communities Master Lease Agreement Addendum City of Cocoa, Florida, Sissine’s Business Solutions Sales Order, and Sissine’s Business Solutions Service Level Agreement. (Interim City Manager) Attachments: Sissine's Complete Order Packet with all Documents.pdf Sissines Proposal - Copier Locations.xlsx X. INFORMATIONAL AGENDA: X.1 20-247 Cocoa Police Department District Event Statistics for the month of March, 2020. (Chief of Police) Attachments: Mar 2020 Council Report by District .pdf XI. ADJOURNMENT NOTICE TO THE PUBLIC: City of Cocoa Page 7 Printed on 5/8/2020 City Council Meeting Agenda - Final May 13, 2020 Due to the COVID-19 Emergency and the closing of City Hall to the public to limit public gatherings in accordance with Federal and State directives, the City of Cocoa will be utilizing Communications Media Technology (CMT) for upcoming City Council meetings pursuant to the Governor ’s Executive Order Number 20-69 and Florida Statutes, Section 120.54(5)(b)(2), specifically one or more members of the City Council may attend and participate by speakerphone. In-person attendance by the public will not be allowed at this meeting due to the COVID-19 Emergency and the closing of City Hall to the public. However, interested persons are encouraged to view and listen to the meeting by accessing the meeting at the following internet addresses: (1) https://tinyurl.com/s5e875r or (2) https://cocoa.legistar.com/DepartmentDetail.aspx?ID=26365&GUID=FF9D3369-D354-4FAB - 800A-57D0AEE30153&Mode=MainBody In addition, interested persons may submit their written comments or questions regarding the meeting prior to and during the meeting through Email, via the following email address: meetings@cocoafl.org. Interested persons who wish to provide public input during the meeting will also be able to do so by calling 321-433-8446. For more information about this CMT meeting or to provide information to be considered at this meeting, contact the City Clerk at the contact information stated above. Pursuant to Section 286.0105, Florida Statutes, the City hereby advises the public that: if a person decides to appeal any decision made by the City Council with respect to any matter considered at its meeting or hearing, that person will need a record of the proceedings and for such purpose, affected persons may need to assure that a verbatim record of the proceedings is made, and such record shall include the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the City for the introduction or admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals otherwise not allowed by law. City Code Section 2-54 requires that an affirmative vote of a majority of a quorum present shall be necessary to enact an ordinance or adopt any resolution; except that two -thirds of the membership of the Council is required to enact an emergency ordinance. All ordinances require two readings, entitled first reading and second reading and public hearing, prior to adoption. Members of the public speaking on public hearing items, though entitled to be heard by the City Council, are not entitled to an immediate response by either administrative staff members or Council once the public hearing is closed; however, Council discussion may or may not include a response . No question by the public should be addressed directly by the Administrative staff. Public debate by individual speakers from the audience on public hearing items shall be limited to three (3) minutes. Representatives of recognized groups shall be limited to ten (10) minutes; and total debate on a single issue shall be limited to thirty (30) minutes. Only one presentation per person per issue shall be allowed. A Council member may add an item to the agenda during the meeting only at the time the agenda is approved. If the item requires action by the Council, then it may be added to the agenda by an affirmative vote of the Council, and written documentation must be submitted at the time the item is added to the agenda. This agenda is posted on the Municipal Bulletin Board and at the Central Brevard Library and Reference Center in Cocoa for public review. City of Cocoa Page 8 Printed on 5/8/2020 City Council Meeting Agenda - Final May 13, 2020 A Council member may add an item to the agenda during the meeting only at the time the agenda is approved If the item requires action by the Council then it may be added to the agenda by an affirmative vote of the Council and written documentation must be submitted at the time the item is added to the agenda. This agenda is posted on the Municipal Bulletin Board and at the Central Brevard Library and Reference Center in Cocoa for public review. This is a public meeting. All interested parties may attend. The facility wherein this public meeting will be held is accessible to the physically handicapped . In accordance with the Americans With Disabilities Act, persons needing assistance to participate in any of these proceedings should contact the City Clerk of the City of Cocoa, listed below, at least 48 hours prior to the meeting: Carie Shealy, City Clerk, 65 Stone Street, Cocoa, by telephone at (321) 433-8484 or via email at cshealy@cocoafl.org. City of Cocoa Page 9 Printed on 5/8/2020