City Commission

4800 West Copans Road City of Coconut Creek Coconut Creek, FL 33063 Meeting Agenda - Final-revised City Commission SANDRA L. WELCH, MAYOR LOU SARBONE, VICE MAYOR REBECCA A. TOOLEY, COMMISSIONER MIKKIE BELVEDERE, COMMISSIONER JOSHUA RYDELL, COMMISSIONER KAREN M. BROOKS, CITY MANAGER TERRILL C. PYBURN, CITY ATTORNEY LESLIE WALLACE MAY, CITY CLERK COMMISSION MEETINGS TIME: Second and fourth Thursdays of the month at 7:00 p.m. PLACE: Coconut Creek Government Center, 4800 W. Copans Road Thursday, November 14, 2019 7:00 PM Coconut Creek Government Center CALL TO ORDER / ROLL CALL PLEDGE OF ALLEGIANCE PRESENTATION(S) 1. 19-240 A PROCLAMATION RECOGNIZING NOVEMBER 30, 2019, AS “SMALL BUSINESS SATURDAY.” Attachments: PROCLAMATION-Small Business Saturday 2. 19-255 A PROCLAMATION RECOGNIZING NOVEMBER 14, 2019, AS “19TH AMENDMENT DAY.” Attachments: PROCLAMATION-19th Amendment Day 3. 19-234 A PRESENTATION OF THE COCONUT CREEK GIRLS’ BASKETBALL MAYOR’S AWARD. 4. 19-242 A PRESENTATION RECOGNIZING THE COCONUT CREEK RESIDENCE INN BY MARRIOTT FOR THEIR OUTSTANDING COMMUNITY PARTNERSHIP. 5. 19-238 A PRESENTATION OF THE LIFE SAVING COMMENDATION AWARD FOR POLICE OFFICER NICHOLAS SCHERR. Attachments: BACKUP-Scherr Life Saving Commendation Letter 6. 19-230 A SWEARING-IN CEREMONY FOR NEW POLICE OFFICERS CHRISTOPHER KEATING AND DANIEL CROSS. City of Coconut Creek Page 1 Printed on 11/13/2019 City Commission Meeting Agenda - Final-revised November 14, 2019 INPUT FROM THE PUBLIC Three (3) minutes per person on non-agenda items or consent agenda items. CITY MANAGER REPORT CITY ATTORNEY REPORT COMMISSION COMMUNICATIONS CONSENT AGENDA (7:30 Time Certain-Immediately followed by the Regular Agenda) 7. 19-235 A MOTION APPROVING THE MINUTES FROM PREVIOUS CITY COMMISSION MEETING(S). (2019-1010WS, 2019-1010R, 2019-1024WS, AND 2019-1024R) Sponsors: City Clerk Attachments: MINUTES-2019-1010 Workshop MINUTES-2019-1010 Regular MINUTES-2019-1024 Workshop MINUTES-2019-1024 Regular 8. RES A RESOLUTION EXPRESSING THE CITY OF COCONUT CREEK’S 2019-281 COMMITMENT TO ESTABLISHING POLICY TO PROMOTE A HEALTHY ENVIRONMENT WITH FOOD ACCESS AND FOOD SECURITY FOR ALL. Sponsors: City Commission Attachments: RESOLUTION 2019-281-Food For All Broward Letter of Intent BACKUP-Letter of Intent-Food For All Broward 9. RES A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, 2019-284 TO EXECUTE THE FIRST AMENDMENT TO THE AGREEMENT WITH BROWARD COUNTY FOR INSTALLATION AND MAINTENANCE OF BUS SHELTERS. Sponsors: Public Works Department Attachments: RESOLUTION 2019-284-First Amendment to Bus Shelter Agrmt AGREEMENT-First Amendment to Bus Shelters BACKUP-Location Map-Bus Shelters BACKUP-Original Agreement 2013 City of Coconut Creek Page 2 Printed on 11/13/2019 City Commission Meeting Agenda - Final-revised November 14, 2019 10. RES A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, 2019-253 TO EXECUTE THE ATTACHED SEVENTH AMENDMENT TO THE INCLUSIVE MEMORANDUM OF AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) FOR THE MAINTENANCE OF LANDSCAPE IMPROVEMENTS ALONG VARIOUS STATE ROADS. Sponsors: Sustainable Development Attachments: RESOLUTION 2019-253-FDOT Inclusive Memorandum Agrmt Amendment AGREEMENT-FDOT Inclusive Memorandum Agrmt Amendment Seven (7) 11. RES A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, 2019-254 TO EXECUTE THE ATTACHED MAINTENANCE AGREEMENT WITH LEDER HILLSBORO CO LTD, WHICH AGREEMENT TRANSFERS AND ASSIGNS RESPONSIBILITES FOR THE MAINTENANCE OF LANDSCAPE IMPROVEMENTS IN THE HILLSBORO BOULEVARD RIGHT-OF-WAY ADJACENT TO THE PROPERTY LOCATED AT 4171 AND 4181 HILLSBORO BOULEVARD, AS MORE PARTICULARLY DESCRIBED IN EXHIBIT “A,” ATTACHED TO THE AGREEMENT HERETO AND MADE A PART HEREOF. Sponsors: Sustainable Development Attachments: RESOLUTION 2019-254-Leder Hillsboro Maintenance Agrmt AGREEMENT-Leder Hillsboro CO LTD Maintenance Agrmt FDOT (revised Exhibit A) BACKUP-Maintenance Limits (new color exhibit) REGULAR AGENDA Police Department 12. RES A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, 2019-274 TO EXECUTE THE SCHOOL RESOURCE OFFICER (SRO) AGREEMENT WITH THE SCHOOL BOARD OF BROWARD COUNTY FOR A PERIOD COMMENCING AUGUST 8, 2019, AND ENDING AUGUST 7, 2020. Attachments: RESOLUTION 2019-274-School Board SRO Agrmt 2019-2020 AGREEMENT-School Board SRO-2019-2020 Human Resources City of Coconut Creek Page 3 Printed on 11/13/2019 City Commission Meeting Agenda - Final-revised November 14, 2019 13. ORD AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE 2019-036 CITY OF COCONUT CREEK BY AMENDING CHAPTER 21, “PERSONNEL ADMINISTRATION,” ARTICLE I, “CIVIL SERVICE CODE,” SECTIONS 21-3, 21-4, 21-5, 21-6, 21-7, 21-8, 21-9, 21-10, 21-11, 21-13, 21-14, 21-16, AND 21-17, AND ARTICLE II, “AT WILL EMPLOYEE POLICIES AND PROCEDURES MANUAL,” SECTIONS 21-22, 21-24, 21-25, AND 21-30, IN ORDER TO UPDATE LANGUAGE, PROVIDE CLARIFICATION, AND CROSS-REFERENCE PERSONNEL POLICIES AND PROCEDURES REGARDING THE TERMS AND CONDITIONS OF CITY EMPLOYMENT. (SECOND READING)(PUBLIC HEARING) Attachments: ORDINANCE 2019-036-Chapter 21 Amendment-Personnel Administration BACKUP-Chapter 21 Change Summary Legislative History 10/24/19 City Commission approved on first reading to the City Commission Utilities and Engineering 14. ORD AN ORDINANCE AMENDING THE CITY’S CODE OF ORDINANCES, BY 2019-037 AMENDING CHAPTER 20, “UTILITIES,” ARTICLE III, “WATER AND WASTEWATER REGULATIONS,” SECTION 20-34, “LIMITATION OF USE,” TO PROVIDE CLARIFICATION THAT THE CITY PROHIBITS RESALE OF WATER OR SEWER SERVICE UNLESS IT IS SOLD AS A DIRECT PASS-THROUGH COST TO THE END-USER, AND TO PROVIDE THAT THE CITY MAY AUDIT ANY CUSTOMER THAT ENGAGES IN REMETERING AND RESALE OF WATER/SEWER TO SERVE AN END-USER; AND PROVIDING FOR PENALTIES. (SECOND READING)(PUBLIC HEARING) Attachments: ORDINANCE 2019-037-Amending Chapter 20-Remetering/Resale Requirements Legislative History 10/24/19 City Commission approved on first reading to the City Commission Fire Rescue Administration 15. RES A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, 2019-273 TO EXECUTE AN AGREEMENT WITH PUBLIC CONSULTING GROUP TO PROVIDE A TRANSITIONAL STUDY FOR FIRE AND EMS SERVICES PURSUANT TO RFP NO. 09-11-19-09. Attachments: RESOLUTION 2019-273-Fire/EMS Transitional Study-RFP No. 09-11-19-09 AGREEMENT-Fire/EMS Transitional Study-RFP No. 09-11-19-09 EXHIBIT A-Vendor Proposal-RFP No. 09-11-19-09 BACKUP-Terms, Conditions, Scope-RFP No. 09-11-19-09 City of Coconut Creek Page 4 Printed on 11/13/2019 City Commission Meeting Agenda - Final-revised November 14, 2019 Sustainable Development 16. RES A RESOLUTION APPROVING THE BUTTONWOOD HAMMOCK 2019-261 HOMEOWNERS ASSOCIATION, INC. APPLICATION FOR MATCHING FUNDS FROM THE NEIGHBORHOOD ENHANCEMENT GRANT PROGRAM FOR A MULTI-PHASE LANDSCAPE DESIGN PROJECT TO REDESIGN THE STREET TREE MASTER PLAN. Attachments: RESOLUTION 2019-261-Buttonwood Hammock Phase I NEG BACKUP-Location Map-Buttonwood Hammock NEG BACKUP-MLA Design Services Cost Estimate-Buttonwood Hammock NEG 17. RES A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, 2019-282 TO EXECUTE REVOCABLE LICENSE AGREEMENTS WITH THE TOWNSHIP COMMUNITY MASTER ASSOCIATION, INC. (TCMA), ON BEHALF OF THE TOWNSHIP ESTATES COMMUNITY FOR THE INSTALLATION OF SIGNAGE IN THE PUBLIC RIGHT-OF-WAY. Attachments: RESOLUTION 2019-282-TCMA Revocable License Agreement AGREEMENT-Revocable License Agreement for Copans and 42nd Ave Final AGREEMENT-Revocable License Agreement for Copans and 40th Ave Final 18. RES A RESOLUTION APPROVING THE TOWNSHIP ESTATES COMMUNITY 2019-283 APPLICATION FOR MATCHING GRANT FUNDS FROM THE NEIGHBORHOOD ENHANCEMENT GRANT PROGRAM FOR SIGNAGE ENHANCEMENTS. Attachments: RESOLUTION 2019-283-Township Estates NEG BACKUP-Location Map-Township Estates NEG BACKUP-Approved Sign Plans-Township Estates NEG BACKUP-Bid for Design and Installation-Township Estates NEG City Manager 19. 19-251 A MOTION TO AUTHORIZE THE CITY MANAGER, OR DESIGNEE, TO CONDUCT THE NEGOTIATION FOR THE SALE OF THE PROPERTY LOCATED AT WEST HILLSBORO BOULEVARD, SUBJECT TO FINAL CONTRACT APPROVAL BY THE CITY COMMISSION. Attachments: BACKUP-Adopted Ordinance 2019-011 BACKUP-Public Notice Letter ADJOURNMENT City of Coconut Creek Page 5 Printed on 11/13/2019 City Commission Meeting Agenda - Final-revised November 14, 2019 NOTE: If any person, firm, or corporation decides to appeal any decision made by the above City Commission with respect to any matter considered at such meeting or hearing, they will need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence, if any, upon which the appeal is to be based. (F.S. 286.0105) In accordance with the Americans with Disabilities Act, any person with a disability who requires assistance to participate in said meeting may contact the City Clerk Department at 954-973-6774 at least two (2) days prior to said meeting. City of Coconut Creek Page 6 Printed on 11/13/2019