City Commission

4800 West Copans Road City of Coconut Creek Coconut Creek, FL 33063 Meeting Agenda - Final-revised City Commission LOU SARBONE, MAYOR JOSHUA RYDELL, VICE MAYOR REBECCA A. TOOLEY, COMMISSIONER MIKKIE BELVEDERE, COMMISSIONER SANDRA L. WELCH, COMMISSIONER KAREN M. BROOKS, CITY MANAGER TERRILL C. PYBURN, CITY ATTORNEY LESLIE WALLACE MAY, CITY CLERK COMMISSION MEETINGS TIME: Second and fourth Thursdays of the month at 7:00 p.m. PLACE: Coconut Creek Government Center, 4800 W. Copans Road Thursday, October 22, 2020 7:00 PM Coconut Creek Government Center The City of Coconut Creek City Commission will be conducting an “In Person" City Commission meeting on Thursday, October 22, 2020, beginning at 7 p.m. at the Coconut Creek Government Center, Commission Chambers, located at 4800 W. Copans Road, Coconut Creek, Florida 33063. Social distancing guidelines, as recommended by the CDC, will be enforced, including the requirement to wear a facial covering by all those in attendance. In addition, this meeting will be broadcast live on the City’s website (www.coconutcreek.net) and can be accessed by using the following steps: • In your internet browser, go to www.coconutcreek.net • Go to “Government” tab, select from the dropdown menu, “Agendas, Meeting Notices & Minutes” • Next select, “Live Audio of Commission Meetings” The public may appear in person and speak at the meeting or public comments may be provided in advance of the meeting up until 6:00 p.m. on Wednesday, October 21, 2020, by voicemail or email. Public comments received prior to the meeting will be played or read to the Commission during the meeting during general public comment or as part of the specific agenda item, as applicable. To provide advanced public comment: • Email up to a 400 word message to commissioncomments@coconutcreek.net; • Call the City’s dedicated Commission Comments Voicemail at (954) 973-6772 and leave up to a three (3) minute message; or • Mail written or other physical evidence to the City Clerk at the address provided below. City of Coconut Creek Page 1 Printed on 10/21/2020 City Commission Meeting Agenda - Final-revised October 22, 2020 Any submissions received after the deadline for providing advanced public comments may not be played or read aloud during the meeting but will be included as part of the record. Prior to the meeting date, if any member of the public requires additional information on how this meeting will be conducted, how and where to submit questions, or how to participate in the meeting (and obtain assistance if needed), please contact: Leslie Wallace May, City Clerk City of Coconut Creek 4800 W. Copans Road Coconut Creek, FL 33063 954-973-6774 publicrecords@coconutcreek.net AGENDA CALL TO ORDER / ROLL CALL PLEDGE OF ALLEGIANCE PRESENTATION(S) 1. 20-199 A PROCLAMATION RECOGNIZING OCTOBER 2020 AS “BREAST CANCER AWARENESS MONTH.” Attachments: PROCLAMATION-Breast Cancer Awareness Month INPUT FROM THE PUBLIC Three (3) minutes per person on non-agenda items or consent agenda items. CITY MANAGER REPORT CITY ATTORNEY REPORT COMMISSION COMMUNICATIONS CONSENT AGENDA (7:30 Time Certain-Immediately followed by the Regular Agenda) 2. RES A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, 2020-200 TO EXECUTE THE ATTACHED MUTUAL AID AGREEMENT FOR VOLUNTARY COOPERATION BETWEEN MEMBER AGENCIES OF THE SOUTH FLORIDA CHILD ABDUCTION RESPONSE TEAM (CART) AND THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT. Sponsors: Police Department City of Coconut Creek Page 2 Printed on 10/21/2020 City Commission Meeting Agenda - Final-revised October 22, 2020 Attachments: RESOLUTION 2020-200-CART Mutual Aid Agrmt AGREEMENT-CART Mutual Aid Agrmt 3. RES A RESOLUTION AUTHORIZING THE USE OF FEDERAL LAW 2020-217 ENFORCEMENT TRUST FUNDS IN THE AMOUNT OF THREE HUNDRED FIFTY-FOUR THOUSAND, EIGHT HUNDRED DOLLARS ($354,800) FOR THE PURCHASE OF 40 PORTABLE RADIOS, FIVE MOBILE RADIOS, AND UPGRADED RADIO SOFTWARE. Sponsors: Police Department Attachments: RESOLUTION 2020-217-LETF Request Radios/Software BACKUP-LETF Request Memo-Radios/Software 4. RES A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, 2020-209 TO EXECUTE AN AGREEMENT WITH SUNSHINE CLEANING SYSTEMS, INC. FOR THE PURPOSE OF PROVIDING JANITORIAL SERVICES TO CITY FACILITIES PURSUANT TO RFP NO. 09-02-20-09. Sponsors: Public Works Department Attachments: RESOLUTION 2020-209-Janitorial Svcs RFP No. 09-02-20-09 AGREEMENT-Janitorial Svcs RFP No. 09-02-20-09 BACKUP-Terms, Conditions & Scope-Janitorial Svcs RFP No. 09-02-20-09 BACKUP-Addendum No. 1-Janitorial Svcs RFP No. 09-02-20-09 BACKUP-Vendor Submittal-Janitorial Svcs RFP No. 09-02-20-09 BACKUP-Bid Tabulation-Janitorial Svcs RFP No. 09-02-20-09 5. RES A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, 2020-214 TO EXECUTE A SINGLE SOURCE AGREEMENT WITH MACH ALERT, INC. FOR THE INSTALLATION OF FIRE STATION ALERTING HARDWARE AND SOFTWARE IN FIRE STATIONS 50, 94, AND TEMPORARY FIRE STATION 113. Sponsors: Fire Rescue Administration Attachments: RESOLUTION 2020-214-Fire Station Alerting Single Source Agrmt EXHIBIT 1-Fire Station Alerting Single Source Agrmt EXHIBIT A TO THE AGREEMENT-Fire Station Alerting Single Source Proposal BACKUP-Fire Station Alerting Single Source Justification BACKUP-Mach Alert Single Source Memo BACKUP-Mach Alert Single Source Letter 6. RES A RESOLUTION RESCINDING RESOLUTION NO. 2020-130 AND THE 2020-195 AGREEMENT BETWEEN THE CITY OF COCONUT CREEK AND FLORIDA POWER & LIGHT (FPL) DATED JUNE 25, 2020; AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO EXECUTE THE ATTACHED AGREEMENTS IN ITS PLACE TO PROVIDE FOR THE INSTALLATION AND MAINTENANCE OF ELECTRIC VEHICLE CHARGING STATIONS ON VARIOUS CITY PROPERTIES. City of Coconut Creek Page 3 Printed on 10/21/2020 City Commission Meeting Agenda - Final-revised October 22, 2020 Sponsors: Sustainable Development Attachments: RESOLUTION 2020-195-FPL Electric Vehicle Charging Stations Agrmt EXHIBIT 1-FPL Electric Vehicle Charging Station Agrmt City Hall EXHIBIT 2-FPL Electric Vehicle Charging Station Agrmt Rec Facility EXHIBIT 3-FPL Electric Vehicle Charging Station Agrmt Windmill Park BACKUP-Resolution 2020-130-FPL EV Charging Stations REGULAR AGENDA Finance Department 7. ORD AN ORDINANCE AMENDING THE CITY’S CODE OF ORDINANCES, BY 2020-031 AMENDING CHAPTER 18, "TAXATION, " ARTICLE V, “ADDITIONAL HOMESTEAD EXEMPTION,” TO INCREASE THE ADDITIONAL HOMESTEAD EXEMPTION FOR CERTAIN PERSONS SIXTY-FIVE (65) YEARS OF AGE AND OLDER FROM $25,000 TO $50,000 AND TO PROVIDE FOR AN ADDITIONAL HOMESTEAD EXEMPTION IN THE AMOUNT OF THE ASSESSED VALUE OF PROPERTY FOR CERTAIN PERSONS SIXTY-FIVE AND OLDER THAT MEET CERTAIN RESIDENCY, INCOME AND OTHER STATUTORY REQUIREMENTS. (SECOND READING)(PUBLIC HEARING) Attachments: ORDINANCE 2020-031-Additional Homestead Exemptions for Seniors BACKUP-Code of Ordinances-CH 18, Section 18-80 BACKUP-FL Statute-196.075-Additional Homestead Exemption BACKUP-Florida Constitution-Article VII, Section 6 Legislative History 10/8/20 City Commission approved on first reading to the City Commission Sustainable Development 8. RES A RESOLUTION APPROVING THE VARIANCE REQUEST OF 2020-210 RANDOLPH AND GINA NELSON FROM SECTION 13-379 (1) OF THE CITY OF COCONUT CREEK LAND DEVELOPMENT CODE TO PERMIT A FENCE WITHIN A REQUIRED FRONT YARD FOR THE PROPERTY LEGALLY DESCRIBED HEREIN, BEING GENERALLY LOCATED AT 3920 NW 23 PLACE. (QUASI-JUDICIAL)(PUBLIC HEARING) Attachments: RESOLUTION 2020-210-3920 NW 23 Place Variance BACKUP-Aerial Photo-3920 NW 23PL Variance BACKUP-Exhibits-3920 NW 23 PL Variance BACKUP-Application Presentation-3920 NW 23 PL Variance MINUTES-2020-0909 P&Z Mtg City of Coconut Creek Page 4 Printed on 10/21/2020 City Commission Meeting Agenda - Final-revised October 22, 2020 City Attorney 9. ORD AN ORDINANCE AMENDING THE CITY’S CODE OF ORDINANCES, BY 2020-032 REPEALING SECTION 1-14, “EFFECT OF COUNTY ORDINANCES,” IN ITS ENTIRETY TO REMOVE OBSOLETE PROVISIONS. (SECOND READING)(PUBLIC HEARING) Attachments: ORDINANCE 2020-032-Repealing Code Sec 1-14 BACKUP-Ordinance No. 210 Legislative History 10/8/20 City Commission approved on first reading to the City Commission 10. ORD AN ORDINANCE AUTHORIZING THE CITY MANAGER, OR DESIGNEE, 2020-034 TO EXECUTE A LEASE AGREEMENT WITH CHRISTINE HUNSCHOFSKY, STATE REPRESENTATIVE OF THE FLORIDA HOUSE OF REPRESENTATIVES; PROVIDING FOR A TWO (2) YEAR TERM FOR THE LEASE OF OFFICE SPACE WITHIN THE COCONUT CREEK GOVERNMENT CENTER. (FIRST READING) Attachments: ORDINANCE 2020-034-Hunschofsky Lease Agrmt (revised) EXHIBIT 1-Hunschofsky Lease Agrmt (revised) ADJOURNMENT NOTE: If any person, firm, or corporation decides to appeal any decision made by the above City Commission with respect to any matter considered at such meeting or hearing, they will need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence, if any, upon which the appeal is to be based. (F.S. 286.0105) In accordance with the Americans with Disabilities Act, any person with a disability who requires assistance to participate in said meeting may contact the City Clerk Department at 954-973-6774 at least two (2) days prior to said meeting. City of Coconut Creek Page 5 Printed on 10/21/2020