City Commission

4800 West Copans Road City of Coconut Creek Coconut Creek, FL 33063 Meeting Agenda - Final-revised City Commission JOSHUA RYDELL, MAYOR SANDRA L. WELCH, VICE MAYOR REBECCA A. TOOLEY, COMMISSIONER JACQUELINE RAILEY, COMMISSIONER JOHN A. BRODIE, COMMISSIONER KAREN M. BROOKS, CITY MANAGER TERRILL C. PYBURN, CITY ATTORNEY JOSEPH J. KAVANAGH, CITY CLERK COMMISSION MEETINGS TIME: Second and fourth Thursdays of the month at 7:00 p.m. PLACE: Coconut Creek Government Center, 4800 W. Copans Road Thursday, July 14, 2022 7:00 PM Coconut Creek Government Center The City of Coconut Creek City Commission will be conducting an “In Person" City Commission meeting on Thursday, July 14, 2022, beginning at 7 p.m. at the Coconut Creek Government Center, Commission Chambers, located at 4800 W. Copans Road, Coconut Creek, Florida 33063. The City is following the recommendations of the CDC regarding facial coverings and social distancing. In addition, this meeting will be broadcast live on the City’s website (www.coconutcreek.net) utilizing audio streaming and the City’s CreekTV YouTube channel utilizing video streaming. The audio stream can be accessed by entering the following link in your internet browser: https://www.coconutcreek.net/audio The video stream can be accessed by entering the following link in your internet browser: https://www.youtube.com/creektv The public may appear in person and speak at the meeting or public comments may be provided in advance of the meeting up until 12:00 p.m. (Noon) on Thursday, July 14, 2022, by voicemail or email. Public comments received prior to 12:00 p.m. (Noon) on Thursday, July 14, 2022, will be played or read to the Commission during the meeting during general public comment or as part of the specific agenda item, as applicable. To provide advanced public comment: City of Coconut Creek Page 1 Printed on 7/12/2022 City Commission Meeting Agenda - Final-revised July 14, 2022 • Email up to a 400 word message to commissioncomments@coconutcreek.net; • Call the City’s dedicated Commission Comments Voicemail at (954) 973-6772 and leave up to a three (3) minute message; or • Mail written or other physical evidence to the City Clerk at the address provided below. Any submissions received after the deadline for providing advanced public comments may not be played or read aloud during the meeting. Prior to the meeting date, if any member of the public requires additional information on how this meeting will be conducted, how and where to submit comments, or how to participate in the meeting (and obtain assistance if needed), please contact: City of Coconut Creek City Clerk Department 4800 W. Copans Road Coconut Creek, FL 33063 954-973-6774 cityclerk@coconutcreek.net AGENDA CALL TO ORDER / ROLL CALL PLEDGE OF ALLEGIANCE PRESENTATION(S) 1. 22-133 A PROCLAMATION RECOGNIZING EQUINE-ASSISTED THERAPIES OF SOUTH FLORIDA’S 40TH ANNIVERSARY CELEBRATION. Attachments: PROCLAMATION-Equine-Assisted Therapies 40th Anniversary 2. 22-138 A PRESENTATION RECOGNIZING THIRD QUARTER EMPLOYEE MILESTONE ANNIVERSARIES FOR FISCAL YEAR 2022. 3. 22-136 A SWEARING-IN CEREMONY FOR NEW POLICE OFFICERS KYLE HOUSTON, DONDRELL LUBERICE, PATRICK SCHLACHTER, AND RAFAEL SHOLOMOV. 4. 22-144 A PRESENTATION BY BROWARD COUNTY PUBLIC SCHOOLS REGARDING THE SECURE THE NEXT GENERATION REFERENDUM. Attachments: BACKUP-BCPS Secure the Next Generation Flyer INPUT FROM THE PUBLIC Three (3) minutes per person on non-agenda items or consent agenda items. CONSENT AGENDA City of Coconut Creek Page 2 Printed on 7/12/2022 City Commission Meeting Agenda - Final-revised July 14, 2022 5. 22-135 A MOTION APPROVING THE MINUTES FROM PREVIOUS CITY COMMISSION MEETING(S). (2022-0609R AND 2022-0623R) Sponsors: City Clerk Attachments: MINUTES-2022-0609 Regular EXHIBIT-2022-0609 Regular Minutes-Form 8B MINUTES-2022-0623 Regular 6. 22-147 A MOTION TO REJECT BID NO. 03-23-22-2 FOR CITY HALL LOBBY AND FACILITY RENOVATIONS AND THE BID RESPONSES RECEIVED. Sponsors: Public Works Department Attachments: BACKUP-City Hall Lobby/Facility Renovations-Bid No. 03-23-22-3 BACKUP-Bid Tabulation-Bid No. 03-23-22-3 BACKUP-Big Dog Bid Response-Bid No. 03-23-22-3 7. 22-149 A MOTION TO REJECT RFP NO. 06-01-22-10 TO PROVIDE PRINTING, BINDING, MAILING AND DELIVERY OF CITY’S YEAR-IN-REVIEW PUBLICATION (YIR) AND THE POPULAR ANNUAL FINANCIAL REPORT (PAFR) AND THE RESPONSE RECEIVED. Sponsors: Community Relations Attachments: BACKUP-RFP No. 06-01-22-10-Print, Bind, Mail & Deliver City Publications BACKUP-Tabulation-RFP No. 06-01-22-10 8. RES A RESOLUTION ACCEPTING CERTAIN UTILITY EASEMENTS OVER, 2022-140 ACROSS, THROUGH, IN, AND UNDER A PORTION OF LAND GENERALLY LYING WITHIN 5255 JOHNSON ROAD, RELATING TO PARCEL NUMBERS 484206450010, 484206400011, 484206450020, AND 484206450030, LOCATED IN BROWARD COUNTY, FLORIDA, BY THE CITY OF COCONUT CREEK, MORE PARTICULARLY DESCRIBED IN COMPOSITE EXHIBIT “1.” Sponsors: Utilities and Engineering Attachments: RESOLUTION 2022-140-Johnson Technology Park II Utility Easements COMPOSITE EXHIBIT 1-Utility Easement-Johnson Technology Park II MAP-Johnson Technology Park II 9. RES A RESOLUTION ACCEPTING CERTAIN UTILITY EASEMENTS OVER, 2022-161 ACROSS, THROUGH, IN, AND UNDER A PORTION OF LAND GENERALLY LYING WITHIN 5321 LYONS ROAD, RELATING TO PARCEL NUMBER 484207020091, LOCATED IN BROWARD COUNTY, FLORIDA, MORE PARTICULARLY DESCRIBED IN COMPOSITE EXHIBIT “1.” Sponsors: Utilities and Engineering City of Coconut Creek Page 3 Printed on 7/12/2022 City Commission Meeting Agenda - Final-revised July 14, 2022 Attachments: RESOLUTION 2022-161-Wells Fargo Utility Easement COMPOSITE EXHIBIT 1-Wells Fargo Utility Easement BACKUP-Map-Wells Fargo Utility Easement 10. RES A RESOLUTION ACCEPTING A FIRE SUPPRESSION ACCESS 2022-160 EASEMENT OVER, ACROSS, THROUGH, IN, AND UPON A PORTION OF LAND GENERALLY LOCATED AT 4400 NW 69 COURT, COCONUT CREEK, FLORIDA, OWNED BY DEERFIELD LAKE ASSOCIATES LIMITED PARTNERSHIP, D/B/A DEERFIELD LAKE MOBILE HOME COMMUNITY, AND MORE SPECIFICALLY DESCRIBED IN THE FIRE SUPPRESSION ACCESS EASEMENT, ATTACHED HERETO AS “EXHIBIT 1,” IN ORDER TO FACILITATE THE CITY’S FIRE SUPPRESSION EFFORTS WITHIN THE COMMUNITY; PROVIDING FOR THE CONDITION PRECEDENT OF FULL EXECUTION OF THE MORTGAGEE’S CONSENT TO EASEMENT FORM. Sponsors: Fire Rescue Department Attachments: RESOLUTION 2022-160-Deerfield Lake MHC Fire Suppression Access Easmt EXHIBIT 1-Fire Suppression Access Easement BACKUP-Map-Deerfield Lake MHC-Relationship to Fire Hydrant 11. RES A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, 2022-150 TO EXECUTE THE ATTACHED MUTUAL AID AGREEMENT FOR LAW ENFORCEMENT SERVICES WITH THE SEMINOLE TRIBE OF FLORIDA. Sponsors: Police Department Attachments: RESOLUTION 2022-150-Seminole Tribe MAA AGREEMENT-Seminole Tribe Mutual Aid 2022 BACKUP-Resolution 2019-042 12. RES A RESOLUTION RESCINDING RESOLUTION NO. 2020-243 AND 2022-141 ENACTING A NEW RESOLUTION PROVIDING FOR THE USE OF COMMUNICATION MEDIA TECHNOLOGY FOR VIRTUAL ATTENDANCE BY USE OF SUCH TECHNOLOGY BY ELECTED AND APPOINTED OFFICIALS DURING A DECLARED PUBLIC HEALTH EMERGENCY SO LONG AS A QUORUM OF THE CITY COMMISSION, BOARD, OR COMMITTEE IS PHYSICALLY PRESENT IN PERSON; ADOPTING UNIFORM PROCEDURES FOR HYBRID MEETINGS FOR EMERGENCY SITUATIONS AND PROVIDING FOR ACCEPTANCE OF ADVANCED PUBLIC COMMENTS IN ORDER TO PROVIDE FOR CONSISTENCY WITH RECENT CHANGES TO STATE LAW AND TO ALLOW FOR GREATER OPPORTUNITY FOR PUBLIC PARTICIPATION AT PUBLIC MEETINGS DURING THE ONGOING COVID-19 PANDEMIC. Sponsors: City Attorney City of Coconut Creek Page 4 Printed on 7/12/2022 City Commission Meeting Agenda - Final-revised July 14, 2022 Attachments: RESOLUTION 2022-141-Adopting Hybrid Meeting Procedures BACKUP-Resolution 2020-243-Virtual & Hybrid Meeting Procedures REGULAR AGENDA Utilities and Engineering 13. RES A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, 2022-159 TO EXECUTE AN AGREEMENT WITH SANTANA PRESSURE CLEANING SERVICES, INC. FOR PRESSURE CLEANING SERVICES PURSUANT TO IFB NO. 04-13-22-11. Attachments: RESOLUTION 2022-159-Pressure Cleaning Svcs-IFB No. 04-13-22-11 EXHIBIT 1-Agreement Pressure Cleaning Services IFB No. 04-13-22-11 BACKUP-Terms & Conditions-IFB No. 04-13-22-11 BACKUP-Vendor Bid Response-IFB No. 04-13-22-11 BACKUP-Bid Tabulation-IFB No. 04-13-22-11 Public Works Department 14. RES A RESOLUTION AUTHORIZING THE MAYOR AND THE CITY MANAGER, 2022-148 OR DESIGNEE, TO EXECUTE A CONSULTANT AGREEMENT WITH ALFRED BENESCH & COMPANY TO PROVIDE DESIGN SERVICES FOR ADA ACCESSIBLE BUS PADS, SURTAX PROJECT NUMBER COCO-24 PURSANT TO RFQ NO. 04-20-22-11. (ITEM POSTPONED TO AUGUST 25, 2022, COMMISSION MEETING) Attachments: RESOLUTION 2022-148-RFQ No. 04-20-22-11 AGREEMENT-RFQ No. 04-20-22-11 BACKUP-Terms and Condition-RFQ No. 04-20-22-11 BACKUP-Consultant Submittal-RFQ No. 04-20-22-11 BACKUP-Tabulation-RFQ No. 04-20-22-11 Fire Rescue Department 15. ORD AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE THE 2022-009 ATTACHED LEASE AGREEMENT BETWEEN THE CITY OF COCONUT CREEK AND 4701 JOHNSON ROAD, LLC, FOR REAL PROPERTY LOCATED AT 4701 JOHNSON ROAD, SUITE 8, COCONUT CREEK, FL 33073 WITHIN THE LYONS TECH V - BUILDING 1. (SECOND READING) (PUBLIC HEARING) Attachments: ORDINANCE 2022-009-Fire Admin Lease-4701 Johnson Road AGREEMENT-Fire Admin Lease-4701 Johnson Road Legislative History City of Coconut Creek Page 5 Printed on 7/12/2022 City Commission Meeting Agenda - Final-revised July 14, 2022 6/23/22 City Commission approved on first reading to the City Commission Sustainable Development 16. ORD AN ORDINANCE AMENDING ORDINANCE NO. 2006-039, AS 2022-012 AMENDED BY ORDINANCE NO. 2008-004, AS AMENDED BY ORDINANCE NO. 2013-005, AS AMENDED BY ORDINANCE NO. 2015-057, WHICH APPROVED THE LYONS WILES SITE PLAN, AND HEREBY APPROVING THE SITE PLAN MODIFICATION REQUEST OF MCA PROMENADE OWNER, LLC, RELATING TO THE OVERALL DEVELOPMENT FOR THE PROPERTY LEGALLY DESCRIBED IN EXHIBIT “A,” ATTACHED HERETO AND MADE A PART HEREOF. (QUASI-JUDICIAL)(FIRST PUBLIC HEARING) Attachments: ORDINANCE 2022-012-Promenade Tenant 50-B7 Site Plan BACKUP-Aerial Photo-Promenade Tenant 50-B7 Site Plan BACKUP-DRC Comments & Responses-Promenade Tenant 50-B7 Site Plan BACKUP-Exhibits-Promenade Tenant 50-B7 Site Plan BACKUP-Community Meeting Summary (new) BACKUP-Applicant Presentation-Promenade Tenant 50-B7 Site Plan BACKUP-Ordinance No. 2006-039 BACKUP-Ordinance No. 2008-004 BACKUP-Ordinance No. 2013-005 BACKUP-Ordinance No. 2015-057 City Commission 17. ORD AN ORDINANCE AMENDING THE CHARTER OF THE CITY OF 2022-011 COCONUT CREEK, ARTICLE III, “CITY COMMISSION,” BY AMENDING SECTION 305, “VACANCIES; FORFEITURE OF OFFICE; FILLING OF VACANCIES;” AND ARTICLE VII, “REGISTRATION AND ELECTIONS,” BY REPEALING SECTION 713, “VACANCY IN CANDIDACY FOR OFFICE,” TO PROVIDE FOR CLARIFICATION REGARDING THE PROCESS FOR FILLING VACANCIES; PROVIDING FOR THE FORM OF THE BALLOT QUESTION UPON APPROVAL BY THE MAJORITY OF ELECTORS VOTING IN THE MARCH 14, 2023, MUNICIPAL ELECTION. (FIRST READING) Attachments: ORDINANCE 2022-011-Amending Charter Sections 305 & 713-Vacancies 18. ORD AN ORDINANCE AMENDING THE CODE OF ORDINANCES, CHAPTER 2022-010 8, “ELECTIONS,” ARTICLE V, “ELECTION ADMINISTRATION,” BY AMENDING SECTION 8-104, “VACANCIES; GENERALLY AND IN CANDIDACY,” TO PROVIDE THE PROCESS FOR FILLING VACANCIES UPON APPROVAL BY THE MAJORITY OF ELECTORS VOTING IN THE MARCH 14, 2023, MUNICIPAL ELECTION OF THE BALLOT ITEM City of Coconut Creek Page 6 Printed on 7/12/2022 City Commission Meeting Agenda - Final-revised July 14, 2022 SUBMITTED AS PART OF THE REFERENDUM ORDINANCE. (FIRST READING) Attachments: ORDINANCE 2022-010-Code Amdt. Section 8-104-Commission Vacancies CITY MANAGER REPORT CITY ATTORNEY REPORT COMMISSION COMMUNICATIONS ADJOURNMENT NOTE: If any person, firm, or corporation decides to appeal any decision made by the above City Commission with respect to any matter considered at such meeting or hearing, they will need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence, if any, upon which the appeal is to be based. (F.S. 286.0105) In accordance with the Americans with Disabilities Act, any person with a disability who requires assistance to participate in said meeting may contact the City Clerk Department at 954-973-6774 at least two (2) days prior to said meeting. City of Coconut Creek Page 7 Printed on 7/12/2022