City Commission

4800 West Copans Road City of Coconut Creek Coconut Creek, FL 33063 Meeting Agenda - Final-revised City Commission JOSHUA RYDELL, MAYOR SANDRA L. WELCH, VICE MAYOR REBECCA A. TOOLEY, COMMISSIONER JACQUELINE RAILEY, COMMISSIONER JOHN A. BRODIE, COMMISSIONER KAREN M. BROOKS, CITY MANAGER TERRILL C. PYBURN, CITY ATTORNEY JOSEPH J. KAVANAGH, CITY CLERK COMMISSION MEETINGS TIME: Second and fourth Thursdays of the month at 7:00 p.m. PLACE: Coconut Creek Government Center, 4800 W. Copans Road Thursday, September 22, 2022 7:00 PM Coconut Creek Government Center The City of Coconut Creek City Commission will be conducting an “In Person" City Commission meeting on Thursday, September 22, 2022, beginning at 7 p.m. at the Coconut Creek Government Center, Commission Chambers, located at 4800 W. Copans Road, Coconut Creek, Florida 33063. The City is following the recommendations of the CDC regarding facial coverings and social distancing. In addition, this meeting will be broadcast live on the City’s website (www.coconutcreek.net) utilizing audio streaming and the City’s CreekTV YouTube channel utilizing video streaming. The audio stream can be accessed by entering the following link in your internet browser: https://www.coconutcreek.net/audio The video stream can be accessed by entering the following link in your internet browser: https://www.youtube.com/creektv The public may appear in person and speak at the meeting or public comments may be provided in advance of the meeting up until 12:00 p.m. (Noon) on Thursday, September 22, 2022, by voicemail or email. Public comments received prior to 12:00 p.m. (Noon) on Thursday, September 22, 2022, will be played or read to the Commission during the meeting during general public comment or as part of the specific agenda item, as applicable. To provide advanced public comment: City of Coconut Creek Page 1 Printed on 9/19/2022 City Commission Meeting Agenda - Final-revised September 22, 2022 • Email up to a 400 word message to commissioncomments@coconutcreek.net; • Call the City’s dedicated Commission Comments Voicemail at (954) 973-6772 and leave up to a three (3) minute message; or • Mail written or other physical evidence to the City Clerk at the address provided below. Any submissions received after the deadline for providing advanced public comments may not be played or read aloud during the meeting. Prior to the meeting date, if any member of the public requires additional information on how this meeting will be conducted, how and where to submit comments, or how to participate in the meeting (and obtain assistance if needed), please contact: City of Coconut Creek City Clerk Department 4800 W. Copans Road Coconut Creek, FL 33063 954-973-6774 cityclerk@coconutcreek.net AGENDA CALL TO ORDER / ROLL CALL PLEDGE OF ALLEGIANCE INPUT FROM THE PUBLIC Three (3) minutes per person on non-agenda items or consent agenda items. CONSENT AGENDA 1. 22-174 A MOTION APPROVING THE MINUTES FROM PREVIOUS CITY COMMISSION MEETING(S). (2022-0825R) Sponsors: City Clerk Attachments: MINUTES-2022-0825 Regular EXHIBIT 1-Warren Public Comment-Minutes 2022-0825R EXHIBIT 2-Kucera Public Comment-Minutes 2022-0825R EXHIBIT 3-Borges/Lobban Public Comments-Minutes 2022-0825R 2. 22-176 A MOTION TO CANCEL THE NOVEMBER 24, 2022, AND THE DECEMBER 22, 2022, REGULAR CITY COMMISSION MEETINGS. Sponsors: City Commission Attachments: BACKUP-Charter Section 309 3. RES A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, 2022-194 TO EXECUTE A ONE (1) YEAR EXTENSION WITH CLEAN HARBORS City of Coconut Creek Page 2 Printed on 9/19/2022 City Commission Meeting Agenda - Final-revised September 22, 2022 ENVIRONMENTAL SERVICES, INC., AMENDMENT NO.1, TO PROVIDE HOUSEHOLD HAZARDOUS WASTE COLLECTION AND DISPOSAL SERVICES PURSUANT TO RFP NO. 06-06-18-11. Sponsors: Public Works Department Attachments: RESOLUTION 2022-194-Household Hazardous Waste Agrmt Amendment AMENDMENT NO. 1-Household Hazardous Waste Amdt-RFP No. 06-06-18-11 ATTACHMENT 2 TO AMENDMENT NO. 1-Household Hazardous Waste BACKUP-Original Agreement-Household Hazardous Waste BACKUP-Renewal No. 1-Household Hazardous Waste 4. RES A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, 2022-192 TO EXECUTE AMENDMENT NO. 2 TO THE AGREEMENT BETWEEN THE CITY OF COCONUT CREEK AND POTTER’S PROFESSIONAL LAWN CARE, LLC FOR LANDSCAPE MAINTENANCE SERVICES TO ALLOW FOR A FIVE (5) PERCENT PRICE INCREASE DURING THE REMAINDER OF THE INITIAL CONTRACT PERIOD. Sponsors: Public Works Department Attachments: RESOLUTION 2022-192-Landscape Maint Svcs Agrmt Amendment 2 AGREEMENT-Landscape Maint Svcs Agrmt Amendment No 2 BACKUP-Contract Increase Request Letter-Landscape Maint Svcs BACKUP-Cost Adjustment Memo-Landscape Maint Svcs BACKUP-Original Agreement-Landscape Maint Svcs BACKUP-Consent to Assignment-Landscape Maint. Svcs BACKUP-Amendment No.1-Landscape Maint Svcs BACKUP-Terms, Conditions & Scope-RFP No. 09-04-19-09 BACKUP-Vendor Response-Potters Lawn Care-RFP No. 09-04-19-09 BACKUP-Vendor Price Correction-Potters Lawn Care-RFP No. 09-04-19-09 5. RES A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, 2022-196 TO EXECUTE A SINGLE SOURCE AGREEMENT WITH ION WAVE TECHNOLOGIES, INC. TO PROVIDE FOR THE CONTINUED USE OF THE EPROCUREMENT SOFTWARE SUITE WITH A FIVE YEAR TERM. Sponsors: Finance and Administrative Services Attachments: RESOLUTION 2022-196-Ion Wave Technologies Agrmt AGREEMENT-Ion Wave Technologies, Inc. BACKUP-Ion Wave Single Source Justification REGULAR AGENDA City Manager 6. 22-188 A MOTION TO REJECT A LETTER OF INTENT FROM LAZ 77, LLC TO City of Coconut Creek Page 3 Printed on 9/19/2022 City Commission Meeting Agenda - Final-revised September 22, 2022 PURCHASE THE CITY’S APPROXIMATELY TEN (10) ACRE VACANT PARCEL LOCATED ALONG NW 40 STREET, ALSO KNOWN AS “THE BUTTERFLY LOT.” Attachments: BACKUP-Coconut Creek LOI (Hendrickson)-Butterfly Lot 7. 22-172 A MOTION TO AUTHORIZE THE CITY MANAGER, OR DESIGNEE, TO CONDUCT DUE DILIGENCE FOR ANY POTENTIAL LAND SWAPS IN THE MAINSTREET AREA. Police Department 8. RES A RESOLUTION AUTHORIZING THE USE OF STATE LAW 2022-186 ENFORCEMENT TRUST FUNDS IN THE TOTAL AMOUNT OF TWENTY FIVE THOUSAND FIVE HUNDRED FIFTY ONE DOLLARS AND SEVENTY CENTS ($25,551.70): FIFTEEN THOUSAND FIVE HUNDRED FIFTY ONE DOLLARS AND SEVENTY CENTS ($15,551.70) TOWARD 40MM LESS LETHAL WEAPONS AND TEN THOUSAND DOLLARS ($10,000) TO PROVIDE A DONATION TO THE POLICE EXPLORER POST. Attachments: RESOLUTION 2022-186-LETF Request BACKUP-Chief Memorandum-LETF Request Sustainable Development 9. RES A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, 2022-180 TO EXECUTE A CONSULTING SERVICES WORK AUTHORIZATION WITH WGI, INC. PURSUANT TO RFQ NO. 10-06-21-11 TO PROVIDE PROFESSIONAL SERVICES RELATED TO THE PREPARATION OF A VULNERABILITY ASSESSMENT. Attachments: RESOLUTION 2022-180-Vulnerability Assessment Work Authorization EXHIBIT A-Consultant Work Auth.-Vulnerability Assessment BACKUP-Resolution 2022-007-RFQ No. 10-06-21-11 10. ORD AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE THE FIRST 2022-021 AMENDMENT TO THE LEASE AGREEMENT BETWEEN THE CITY OF COCONUT CREEK AND NEW CINGULAR WIRELESS PCS, LLC, A WHOLLY OWNED SUBSIDIARY OF AT&T MOBILITY CORPORATION (“AT&T”), TO ADOPT A NEW ANTENNA LAYOUT AND THE CORRESPONDING INCREASE IN RENT FOR ADDITIONAL LOADING ON THE CITY’S TELECOMMUNICATIONS TOWER AT WINSTON PARK, SUBJECT TO ALL OTHER TERMS AND CONDITIONS PROVIDED THEREIN. (FIRST READING) Attachments: ORDINANCE 2022-021-AT&T Lease Agrmt at Winston Park First Amendment EXHIBIT 1-AT&T Lease Agrmt at Winston Park First Amendment BACKUP-Original AT&T Lease Agrmt at Winston Park City of Coconut Creek Page 4 Printed on 9/19/2022 City Commission Meeting Agenda - Final-revised September 22, 2022 CITY MANAGER REPORT CITY ATTORNEY REPORT COMMISSION COMMUNICATIONS ADJOURNMENT NOTE: If any person, firm, or corporation decides to appeal any decision made by the above City Commission with respect to any matter considered at such meeting or hearing, they will need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence, if any, upon which the appeal is to be based. (F.S. 286.0105) In accordance with the Americans with Disabilities Act, any person with a disability who requires assistance to participate in said meeting may contact the City Clerk Department at 954-973-6774 at least two (2) days prior to said meeting. City of Coconut Creek Page 5 Printed on 9/19/2022