City Commission

4800 West Copans Road City of Coconut Creek Coconut Creek, FL 33063 Meeting Agenda - Final City Commission JOSHUA RYDELL, MAYOR SANDRA L. WELCH, VICE MAYOR JACQUELINE RAILEY, COMMISSIONER JOHN A. BRODIE, COMMISSIONER JEFFREY R. WASSERMAN, COMMISSIONER KAREN M. BROOKS, CITY MANAGER TERRILL C. PYBURN, CITY ATTORNEY JOSEPH J. KAVANAGH, CITY CLERK COMMISSION MEETINGS TIME: Second and fourth Thursdays of the month at 7:00 p.m. PLACE: Coconut Creek Government Center, 4800 W. Copans Road Thursday, August 24, 2023 7:00 PM Coconut Creek Government Center The City of Coconut Creek City Commission will be conducting an “In Person" City Commission meeting on Thursday, August 24, 2023, beginning at 7 p.m. at the Coconut Creek Government Center, Commission Chambers, located at 4800 W. Copans Road, Coconut Creek, Florida 33063. In addition, this meeting will be broadcast live on the City’s website (www.coconutcreek.net) utilizing audio streaming and the City’s CreekTV YouTube channel utilizing video streaming. The audio stream can be accessed by entering the following link in your internet browser: https://www.coconutcreek.net/audio The video stream can be accessed by entering the following link in your internet browser: https://www.youtube.com/creektv The public may appear in person and speak at the meeting, or if unable to attend in person, public comments may be provided in advance of the meeting up until 12:00 p.m. (Noon) on Thursday, August 24, 2023, by voicemail or email. Public comments received prior to 12:00 p.m. (Noon) on Thursday, August 24, 2023, will be played or read to the Commission during the meeting during general public comment or as part of the specific agenda item, as applicable. To provide advanced public comment: City of Coconut Creek Page 1 Printed on 8/22/2023 City Commission Meeting Agenda - Final August 24, 2023 • Email up to a 400 word message to commissioncomments@coconutcreek.net; or • Call the City’s dedicated Commission Comments Voicemail at (954) 973-6772 and leave up to a three (3) minute message; or • Mail written or other physical evidence to the City Clerk at the address provided below. Any submissions received after the deadline for providing advanced public comments may not be played or read aloud during the meeting. Prior to the meeting date, if any member of the public requires additional information on how this meeting will be conducted, how and where to submit comments, or how to participate in the meeting (and obtain assistance if needed), please contact: City of Coconut Creek City Clerk Department 4800 W. Copans Road Coconut Creek, FL 33063 954-973-6774 cityclerk@coconutcreek.net AGENDA CALL TO ORDER / ROLL CALL PLEDGE OF ALLEGIANCE PRESENTATION(S) 1. 23-136 REMEMBER EVERYONE DEPLOYED (R.E.D.) VIGIL HONORING THE MEMORY OF THE THIRTEEN (13) FALLEN SERVICE MEMBERS LOST IN THE ATTACK IN KABUL, AFGHANISTAN ON AUGUST 26, 2021. 2. 23-155 A PRESENTATION BY FEEDING SOUTH FLORIDA REGARDING AGENCY SERVICES. 3. 23-148 A CEREMONIAL CHECK PRESENTATION BY STATE SENATOR TINA POLSKY AND STATE REPRESENTATIVE CHRISTINE HUNSCHOFSKY FOR APPROPRIATIONS FUNDING FOR SUNSHINE DRIVE PARK IMPROVEMENTS AND A FIRE RESCUE VEHICLE. 4. 23-130 A PRESENTATION RECOGNIZING THIRD QUARTER EMPLOYEE MILESTONE ANNIVERSARIES FOR FISCAL YEAR 2023. 5. 23-154 A PROCLAMATION RECOGNIZING SEPTEMBER 2023 AS “SUICIDE PREVENTION AWARENESS MONTH.” Attachments: PROCLAMATION-Suicide Prevention Month 2023 INPUT FROM THE PUBLIC City of Coconut Creek Page 2 Printed on 8/22/2023 City Commission Meeting Agenda - Final August 24, 2023 Three (3) minutes per person on non-agenda items or consent agenda items. CONSENT AGENDA 6. 23-137 A MOTION APPROVING THE MINUTES FROM PREVIOUS CITY COMMISSION MEETING(S). (2023-0622WS, 2023-0622R, AND 2023-0713R) Sponsors: City Clerk Attachments: MINUTES-2023-0622 Workshop MINUTES-2023-0622 Regular FORM 8B-2023-0622 Regular Minutes-Item 8 Abstention FORM 8B-2023-0622 Regular Minutes-Item 9 Abstention MINUTES-2023-0713 Regular EXHIBIT 1-Applicant Waiver-2023-0713 Regular Minutes EXHIBIT 2-Emails-2023-0713 Regular Minutes EXHIBIT 3-Petition 1-2023-0713 Regular Minutes EXHIBIT 4-Petition 2-2023-0713 Regular Minutes EXHIBIT 5-Letter of Support-2023-0713 Regular Minutes EXHIBIT 6-Post Cards-2023-0713 Regular Minutes FORM 8B-2023-0713 Regular Minutes-Item 9 Abstention FORM 8B-2023-0713 Regular Minutes-Item 10 Abstention 7. 23-158 A MOTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO APPROVE THE PURCHASE AND INSTALLATION OF A NEW HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) MIXED AIR UNIT AND ASSOCIATED REFRIGERANT PIPING IN THE PUBLIC WORKS BUILDING WITH MASTER MECHANICAL SERVICES, INC. PURSUANT TO RFP NO. 02-23-22-10. Sponsors: Public Works Department Attachments: BACKUP-Proposal-Public Works Building HVAC BACKUP-Equipment Proposal-Public Works Building HVAC BACKUP-Warranty Statement-Public Works Building HVAC BACKUP-Original HVAC Services Agreement 8. RES A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, 2023-133 TO EXECUTE AN AGREEMENT WITH ROSTAN SOLUTIONS, LLC TO PROVIDE EMERGENCY DEBRIS MONITORING SERVICES PURSUANT TO RFP NO. 05-24-23-11. Sponsors: Public Works Department City of Coconut Creek Page 3 Printed on 8/22/2023 City Commission Meeting Agenda - Final August 24, 2023 Attachments: RESOLUTION 2023-133-Emergency Debris Monitoring Svcs-RFP 05-24-23-11 AGREEMENT-Emergency Debris Monitoring Svcs-RFP 05-24-23-11 BACKUP-Terms & Conditions-Emergency Debris Monitoring Svcs BACKUP-Vendor Bid Response(Redacted)-Emergency Debris Monitoring Svcs BACKUP-Tabulation-Emergency Debris Monitoring Svcs-RFP 05-24-23-11 9. RES A RESOLUTION DECLARING CERTAIN CITY-OWNED PROPERTY AS 2023-131 SURPLUS AND AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO DISPOSE OF SAID PROPERTY AS DESCRIBED IN THE ATTACHED LIST. Sponsors: Finance and Administrative Services Attachments: RESOLUTION 2023-131-4th Quarter Surplus 2023 EXHIBIT A-City Owned Property Surplus List BACKUP-Surplus Memos BACKUP-Resolution 2018-223 BACKUP-Procurement Policy Section 35 Surplus BACKUP-Florida Statutes 274.05 Surplus Property REGULAR AGENDA Public Works Department 10. RES A RESOLUTION APPOINTING ONE (1) DELEGATE AND ONE (1) 2023-146 ALTERNATE DELEGATE TO REPRESENT THE CITY ON THE SOLID WASTE DISPOSAL AND RECYCLABLE MATERIALS PROCESSING AUTHORITY OF BROWARD COUNTY, FLORIDA. Attachments: RESOLUTION 2023-146-Solid Waste Authority Appointments BACKUP-8-8-23 Solid Waste Memo City Manager 11. RES A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, 2023-138 TO EXECUTE THE FIRST AMENDED AND RESTATED INTERLOCAL AGREEMENT FOR THE CREATION OF THE METRO TRANSPORTATION ENGINEERING & CONSTRUCTION COOPERATIVE (MTECC) FOR THE PURPOSE OF ADMINISTERING THE LYONS ROAD PEDESTRIAN LIGHTING PROJECT AND OTHER FEDERAL AID PROJECTS AS NEEDED. Attachments: RESOLUTION 2023-138-BMPO METCC ILA for Transportation Projects AGREEMENT-BMPO MTECC ILA for Transportation Projects Sustainable Development City of Coconut Creek Page 4 Printed on 8/22/2023 City Commission Meeting Agenda - Final August 24, 2023 12. 23-161 A MOTION CONSIDERING THE REQUEST TO APPEAL AN ADMINISTRATIVE DECISION THAT THE PROPOSED MODIFICATIONS TO THE APPROVED MAZDA SITE PLAN FOR THE PROJECT LOCATED AT 4101 WEST SAMPLE ROAD WOULD SUBSTANTIALLY ALTER THE INTENT AND CHARACTER OF THE APPROVED SITE PLAN AND THEREFORE CANNOT BE APPROVED ADMINISTRATIVELY. (QUASI-JUDICIAL)(PUBLIC HEARING) Attachments: FINAL ORDER-Commission Findings on Mazda Appeal BACKUP-Attachment 1-Request Letters-Mazda Administrative Appeal BACKUP-Attachment 2-Order on Appeal of Administrative Decision BACKUP-Attachment 3-Code Sec. 13-549-Modifications to approved site plan BACKUP-Attachment 4-Code Sec. 13-34-Appeals MINUTES-2021 Commission Meetings-Mazda MINUTES-Draft Excerpt-2023-0809 PZ Meeting 13. ORD AN ORDINANCE APPROVING THE REZONING REQUEST MADE BY TT 2023-016 OF SAMPLE, INC. TO AMEND THE EXISTING INFINITI PLANNED MAINSTREET DEVELOPMENT DISTRICT (PMDD) TO CHANGE THE NAME TO INFINITI-LINCOLN OF COCONUT CREEK PMDD AND REVISE THE DEVELOPMENT STANDARDS TO INCLUDE A NEW LINCOLN AUTOMOBILE DEALERSHIP FOR THE PROPERTY GENERALLY LOCATED ON THE NORTH SIDE OF SAMPLE ROAD, BETWEEN STATE ROAD 7/U.S. 441 AND NW 54 AVENUE (WOCHNA BOULEVARD), LEGALLY DESCRIBED IN EXHIBIT “A,” ATTACHED HERETO AND MADE A PART HEREOF. (QUASI-JUDICIAL)(FIRST READING)(FIRST PUBLIC HEARING) Attachments: ORDINANCE 2023-016-Infiniti-Lincoln of Coconut Creek PMDD Amendment EXHIBIT B-Infiniti-Lincoln of Coconut Creek PMDD Amendment BACKUP-Aerial Photo-Infiniti-Lincoln of Coconut Creek PMDD Amendment BACKUP-Exhibits-Infiniti-Lincoln of Coconut Creek PMDD Amendment BACKUP-Community Outreach Summary-Infiniti-Lincoln PMDD BACKUP-Previous Approvals-Infiniti of Coconut Creek PMDD BACKUP-Applicant Presentation-Infiniti-Lincoln of Coconut Creek MINUTES-2023-0614 PZ Meeting 14. ORD AN ORDINANCE AMENDING THE CITY’S CODE OF ORDINANCES, BY 2023-017 AMENDING CHAPTER 13, “LAND DEVELOPMENT CODE,” ARTICLE III, “ZONING REGULATIONS,” DIVISION 8, “MASTER BUSINESS LIST,” TO CREATE SECTION 13-626, “MASTER BUSINESS LIST - PLANNED MAINSTREET DEVELOPMENT DISTRICT,” AND ADOPT THE LIST OF PERMITTED AND SPECIAL LAND USES FOR THE INFINITI-LINCOLN OF COCONUT CREEK PLANNED MAINSTREET DEVELOPMENT DISTRICT. (QUASI-JUDICIAL)(FIRST READING)(FIRST PUBLIC City of Coconut Creek Page 5 Printed on 8/22/2023 City Commission Meeting Agenda - Final August 24, 2023 HEARING) Attachments: ORDINANCE 2023-017-Infiniti-Lincoln PMDD Permitted Use List BACKUP-Aerial Photo Infiniti-Lincoln PMDD Permitted Use List MINUTES-2023-0614 PZ Meeting 15. ORD AN ORDINANCE APPROVING THE SITE PLAN REQUEST OF TT OF 2023-018 SAMPLE, INC. FOR THE PROPERTY GENERALLY LOCATED ON THE NORTH SIDE OF SAMPLE ROAD, BETWEEN STATE ROAD 7/U.S. 441 AND NW 54 AVENUE (WOCHNA BOULEVARD), LEGALLY DESCRIBED IN EXHIBIT “A,” ATTACHED HERETO AND MADE A PART HEREOF. (QUASI-JUDICIAL)(FIRST READING)(FIRST PUBLIC HEARING) Attachments: ORDINANCE 2023-018-Infiniti-Lincoln of Coconut Creek PMDD Site Plan BACKUP-Aerial Photo-Infiniti-Lincoln of Coconut Creek PMDD Site Plan BACKUP-Exhibits-Infiniti-Lincoln of Coconut Creek PMDD Site Plan BACKUP-Community Outreach Summary-Infiniti-Lincoln PMDD Site Plan BACKUP-Applicant Presentation-Infiniti-Lincoln of Coconut Creek MINUTES-2023-0614 PZ Meeting 16. ORD AN ORDINANCE AMENDING THE CITY OF COCONUT CREEK 2023-015 COMPREHENSIVE PLAN TO ADOPT A PROPERTY RIGHTS ELEMENT, ATTACHED HERETO AS EXHIBIT “A.” (FIRST READING) (FIRST PUBLIC HEARING) Attachments: ORDINANCE 2023-015-Property Rights Element Comp Plan Amendment BACKUP-Reference Document-Introduction Volume I Prop Rights Element BACKUP-Reference Document-X Property Rights Element BACKUP-Reference Document-Chapter 163 Section 3177-2022 Florida Stat. MINUTES-2023-0510 PZ Mtg 17. ORD AN ORDINANCE AMENDING THE CITY’S CODE OF ORDINANCES, 2023-002 CHAPTER 13, “LAND DEVELOPMENT CODE,” RELATED TO LANDSCAPE STANDARDS, REQUIREMENTS, AND FEES. (FIRST READING) Attachments: ORDINANCE 2023-002-Chapter 13 Landscape Code Amendment BACKUP-City of Coconut Creek-Recommended Tree List BACKUP-City of Coconut Creek-Recommended Trees Adjacent to Power Lines BACKUP-Presentation-Landscape Code Amendment MINUTES-2022-1214 PZ Meeting 18. RES A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE THE 2023-136 INTERLOCAL AGREEMENT WITH BROWARD COUNTY FOR THE SURTAX-FUNDED MUNICIPAL TRANSPORTATION PROJECT: SAMPLE ROAD IMPROVEMENTS (COCO-016). City of Coconut Creek Page 6 Printed on 8/22/2023 City Commission Meeting Agenda - Final August 24, 2023 Attachments: RESOLUTION 2023-136-Sample Road Surtax Project ILA EXHIBIT 1-Sample Road Surtax Project ILA EXHIBIT 2-Consultant Master Agrtmt-Sample Road Surtax Project EXHIBIT 3-Consultant Agrmt Amendment No. 1-Sample Road Surtax Project EXHIBIT 4-Consultant Work Authorization-Sample Road Surtax Project BACKUP-Location Map-Sample Road Surtax Project 19. RES A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, 2023-109 TO EXECUTE A CONSULTING SERVICES WORK AUTHORIZATION WITH CARNAHAN, PROCTOR AND CROSS, INC. TO PROVIDE PROFESSIONAL TRANSPORTATION SERVICES RELATED TO THE PREPARATION OF DESIGN PLANS FOR THE SAMPLE ROAD SHARED-USE PATHWAY, IN ACCORDANCE WITH RFQ NO. 03-25-20-02, IN THE AMOUNT OF $300,803.18. Attachments: RESOLUTION 2023-109-Sample Rd Shared Use Pathway Design Svcs WORK AUTHORIZATION-Sample Rd Shared Use Pathway Design Svcs WORK AUTHORIZATION EXHIBIT A-Proposal-Sample Rd Pathway Design BACKUP-Original Consultant Agrmt-RFQ 03-25-20-02 BACKUP-Amendment No. 1 to Consultant Agreement BACKUP-Resolution 2021-078-Sample Shared Use Path Project Support BACKUP-Letter of Consistency-Sample Rd Shared Use Pathway BACKUP-Location Map-Sample Road Shared Use Pathway CITY MANAGER REPORT CITY ATTORNEY REPORT COMMISSION COMMUNICATIONS ADJOURNMENT NOTE: If any person, firm, or corporation decides to appeal any decision made by the above City Commission with respect to any matter considered at such meeting or hearing, they will need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence, if any, upon which the appeal is to be based. (F.S. 286.0105) In accordance with the Americans with Disabilities Act, any person with a disability who requires assistance to participate in said meeting may contact the City Clerk Department at 954-973-6774 at least two (2) days prior to said meeting. City of Coconut Creek Page 7 Printed on 8/22/2023