City Commission

4800 West Copans Road City of Coconut Creek Coconut Creek, FL 33063 Meeting Agenda - Final-revised City Commission SANDRA L. WELCH, MAYOR JACQUELINE RAILEY, VICE MAYOR JOSHUA RYDELL, COMMISSIONER JOHN A. BRODIE, COMMISSIONER JEFFREY R. WASSERMAN, COMMISSIONER SHEILA N. ROSE, CITY MANAGER TERRILL C. PYBURN, CITY ATTORNEY JOSEPH J. KAVANAGH, CITY CLERK COMMISSION MEETINGS TIME: Second and fourth Thursdays of the month at 7:00 p.m. PLACE: Coconut Creek Government Center 4800 W. Copans Road Coconut Creek Vision 2030: An innovative, inclusive and progressive community with a small-town personal touch. Thursday, April 25, 2024 7:00 PM Coconut Creek Government Center The City of Coconut Creek City Commission will be conducting a regular meeting of the City Commission on Thursday, April 25, 2024, beginning at 7 p.m. at the Coconut Creek Government Center, Commission Chambers, located at 4800 W. Copans Road, Coconut Creek, Florida 33063. In addition, this meeting will be broadcast live on the City’s website (www.coconutcreek.net). The live stream can be accessed by entering the following link in your internet browser: https://www.coconutcreek.net/livestream The public may appear in person and speak at the meeting. Prior to the meeting date, if any member of the public requires additional information on how to participate in the meeting and obtain assistance if needed, please contact: City of Coconut Creek City Clerk Department 4800 W. Copans Road Coconut Creek, FL 33063 954-973-6774 cityclerk@coconutcreek.net AGENDA City of Coconut Creek Page 1 Printed on 4/23/2024 City Commission Meeting Agenda - Final-revised April 25, 2024 CALL TO ORDER / ROLL CALL PLEDGE OF ALLEGIANCE PRESENTATION(S) 1. 24-070 A PRESENTATION RECOGNIZING THE 2024 CITIZEN’S ACADEMY GRADUATES. 2. 24-072 A PROCLAMATION RECOGNIZING COCONUT CREEK STUDENT ZOFIA CHMIELEWSKA FOR HER FIRST PLACE AWARD IN THE SIERRA CLUB BROWARD GROUP EARTH DAY ART CONTEST. Attachments: PROCLAMATION-Zofia Chmielewska Recognition 3. 24-042 A PROCLAMATION RECOGNIZING APRIL 25, 2024, AS “ARBOR DAY 2024.” Attachments: PROCLAMATION-Arbor Day 2024 4. 24-059 A PROCLAMATION RECOGNIZING APRIL 21-28, 2024, AS “CITY SUSTAINABILITY WEEK 2024” IN THE CITY OF COCONUT CREEK. Attachments: PROCLAMATION-City Sustainability Week 2024 5. 24-071 A PROCLAMATION RECOGNIZING MAY 2024 AS “MENTAL HEALTH AWARENESS MONTH.” Attachments: PROCLAMATION-Mental Health Awareness Month 2024 6. 24-081 A PROCLAMATION RECOGNIZING MAY 5 - MAY 11, 2024, AS “INTERNATIONAL COMPOST AWARENESS WEEK.” Attachments: PROCLAMATION-International Compost Awareness Week 2024 (New) 7. 24-067 A PROCLAMATION RECOGNIZING MAY 5 - MAY 11, 2024, AS “PROFESSIONAL MUNICIPAL CLERKS WEEK.” Attachments: PROCLAMATION-Professional Municipal Clerks Week 2024 INPUT FROM THE PUBLIC Three (3) minutes per person on non-agenda items or consent agenda items. CONSENT AGENDA 8. 24-061 A MOTION APPROVING THE MINUTES FROM PREVIOUS CITY COMMISSION MEETING(S). (2024-0328R) Sponsors: City Clerk Attachments: MINUTES-2024-0328 Regular 9. 24-075 A MOTION AUTHORIZING CITY MANAGER SHEILA N. ROSE TO City of Coconut Creek Page 2 Printed on 4/23/2024 City Commission Meeting Agenda - Final-revised April 25, 2024 MAINTAIN RESIDENCY OUTSIDE THE MUNICIPAL BOUNDARIES OF THE CITY OF COCONUT CREEK. Sponsors: City Manager Attachments: BACKUP-Charter Section 401-City Manager 10. 24-068 A MOTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO APPROVE THE PURCHASE AND INSTALLATION OF A NEW HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) AIR HANDLING UNIT TO REPLACE THE EXISTING UNIT IN THE POLICE DEPARTMENT BUILDING WITH MASTER MECHANICAL SERVICES, INC. PURSUANT TO RFP NO. 02-23-22-10. Sponsors: Public Works Department Attachments: BACKUP-Master Mechanical Proposal–Police Dept HVAC (Revised) BACKUP-Warranty Information-Police Dept HVAC Unit BACKUP-Resolution 2022-069-Original HVAC Services Agreement 11. 24-069 A MOTION TO APPROVE A SINGLE SOURCE PURCHASE OF IRRIGATION PUMP STATIONS FROM HOOVER PUMPING SYSTEMS, INC. FOR A FIVE (5) YEAR PERIOD. Sponsors: Public Works Department Attachments: BACKUP-Single Source Proposal-Hoover Pumping Systems BACKUP-Single Source Justification-Hoover Pumping Systems BACKUP-Purchase Order Standard Terms and Conditions 12. RES A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, 2024-072 TO EXECUTE THE THIRD AMENDMENT TO THE AGREEMENT WITH BROWARD COUNTY FOR THE INSTALLATION AND MAINTENANCE OF BUS SHELTERS TO PROVIDE FOR THE ADDITION OF THREE (3) NEW BUS SHELTERS AND REMOVAL OF ONE (1) BUS SHELTER. Sponsors: Public Works Department Attachments: RESOLUTION 2024-072-3rd Amdmt-County Bus Shelter Maint. Agrmt AGREEMENT-3rd Amdmt-County Bus Shelter Maint. Agrmt BACKUP-Location Map-3rd Amdmt-County Bus Shelter Maint. Agrmt BACKUP-Original County Bus Shelter Maint. Agrmt BACKUP-1st Amdmt-County Bus Shelter Maint. Agrmt BACKUP-2nd Amdmt-County Bus Shelter Maint. Agrmt REGULAR AGENDA City Commission 13. RES A RESOLUTION APPOINTING FIVE (5) REGULAR MEMBERS AND 2024-067 ONE (1) ALTERNATE MEMBER TO THE PLANNING AND ZONING City of Coconut Creek Page 3 Printed on 4/23/2024 City Commission Meeting Agenda - Final-revised April 25, 2024 ADVISORY BOARD FOR A TERM ENDING WITH THE NEXT APPOINTMENT IN 2025. Attachments: RESOLUTION 2024-067-P&Z Board Appointments (2024) BACKUP-P&Z Board Applications (2024) 14. RES A RESOLUTION APPOINTING FIVE (5) REGULAR MEMBERS AND 2024-068 ONE (1) ALTERNATE MEMBER TO THE PARKS AND RECREATION ADVISORY BOARD FOR A TERM ENDING WITH THE NEXT APPOINTMENT IN 2025. Attachments: RESOLUTION 2024-068-P&R Board Appointments (2024) BACKUP-P&R Board Applications (2024) Public Works Department 15. RES A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, 2024-066 TO EXECUTE THE SECOND AMENDMENT TO THE INTERLOCAL AGREEMENT WITH BROWARD COUNTY FOR COMMUNITY SHUTTLE SERVICE. Attachments: RESOLUTION 2024-066-Second Amendment-Community Shuttle Service ILA AGREEMENT-Second Amendment-Community Shuttle Service ILA BACKUP-Original Community Shuttle Service ILA BACKUP-First Amendment-Community Shuttle Service ILA Finance and Administrative Services 16. ORD AN ORDINANCE REPEALING ORDINANCE NO. 2017-040 AND 2024-010-2 RESCINDING THE INVESTMENT POLICY FOR THE CITY THAT WAS ATTACHED THERETO; AND ADOPTING A NEW INVESTMENT POLICY IN ITS PLACE, ATTACHED TO ORDINANCE NO. 2024-010 AS EXHIBIT “A.” (SECOND READING)(PUBLIC HEARING) Attachments: ORDINANCE 2024-010-Investment Policy (Second Reading) EXHIBIT A-Revised Investment Policy BACKUP-Ordinance No. 2017-040 Sustainable Development 17. RES A RESOLUTION APPROVING THE “MAINSTREET AT COCONUT 2024-070 CREEK PLAT,” FOR THE PROPERTY LEGALLY DESCRIBED IN EXHIBIT “A,” ATTACHED HERETO AND MADE A PART HEREOF, BEING GENERALLY LOCATED NORTH OF SAMPLE ROAD, WEST OF LYONS ROAD, SOUTH OF WILES ROAD, AND EAST OF STATE ROAD 7/US 441, PURSUANT TO THE REQUIREMENTS OF SECTION 13-166, “FINAL PLAT ACCEPTANCE,” OF THE CITY OF COCONUT CREEK CODE OF ORDINANCES; AUTHORIZING THE APPROPRIATE CITY City of Coconut Creek Page 4 Printed on 4/23/2024 City Commission Meeting Agenda - Final-revised April 25, 2024 OFFICIALS TO TAKE ANY NECESSARY ACTIONS TO EFFECTUATE SAID APPROVAL. (QUASI-JUDICIAL)(PUBLIC HEARING) Attachments: RESOLUTION 2024-070-MainStreet Plat EXHIBIT B-MainStreet at Coconut Creek Plat BACKUP-Aerial Photo-MainStreet Plat BACKUP-Application-MainStreet Plat BACKUP-Exhibits-Survey and Plat-MainStreet Plat BACKUP-Proposed Park and Street Names-MainStreet Plat BACKUP-Community Outreach Summary-MainStreet Plat BACKUP-Applicant Presentation-MainStreet 18. RES A RESOLUTION APPROVING THE SITE PLAN REQUEST OF DAVID 2024-069 AULD OF JOHNS FAMILY PARTNERS, LLLP TO PERMIT A MAXIMUM OF 104 SINGLE FAMILY TOWNHOMES AND VILLAS FOR THE PROPERTY LEGALLY DESCRIBED IN EXHIBIT “A,” ATTACHED HERETO AND GENERALLY DESCRIBED AS BLOCK 1 OF THE MAINSTREET AT COCONUT CREEK DEVELOPMENT. (QUASI-JUDICIAL)(PUBLIC HEARING) Attachments: RESOLUTION 2024-069-MainStreet Block 1 Site Plan EXHIBIT B-MainStreet Block 1 Site Plan BACKUP-Aerial Photo-MainStreet Block 1 Site Plan BACKUP-Application-MainStreet Block 1 Site Plan BACKUP-Site Plan-MainStreet Block 1 Site Plan BACKUP-Community Outreach Summary-MainStreet BACKUP-Applicant Presentation-MainStreet City Attorney 19. ORD AN ORDINANCE AMENDING THE CHARTER OF THE CITY OF 2024-019-1 COCONUT CREEK BY AMENDING ARTICLE III, “CITY COMMISSION,” SECTIONS 301, “COMPOSITION; ELIGIBILITY; ELECTIONS AND TERMS OF OFFICE,” 302, “THE MAYOR AND VICE MAYOR,” 303, “GENERAL POWERS AND DUTIES; COMPENSATION,” 304, “PROHIBITIONS,” AND 305, “VACANCIES; FORFEITURE OF OFFICE; FILLING OF VACANCIES;” AND BY AMENDING ARTICLE V, “ESTABLISHMENT OF REQUIRED BOARDS AND COMMITTEES,” SECTION 501, “ORGANIZATION OF BOARDS AND COMMITTEES;” AND BY AMENDING ARTICLE VII, “REGISTRATION AND ELECTIONS,” SECTIONS 709, “RECEIPT OF RETURN-CERTIFICATES OF ELECTION,” AND 710, “FILING FEES FOR CANDIDATES;” AND LAST BY AMENDING ARTICLE IX, “GENERAL PROVISIONS,” SECTIONS 907, “CHARTER REVIEW; CHARTER REVIEW BOARD,” AND 908, “AUTHORITY OF COMMISSION TO DIVIDE CITY INTO VOTING City of Coconut Creek Page 5 Printed on 4/23/2024 City Commission Meeting Agenda - Final-revised April 25, 2024 DISTRICTS; (RE-DISTRICTING BOARD),” TO REORGANIZE THE COMPOSITION OF THE CITY COMMISSION FROM FIVE (5) DISTRICT COMMISSIONERS TO ONE (1) ELECTED MAYOR AND FOUR (4) DISTRICT COMMISSIONERS AND THE COMPLETE REVISION OF THE CHARTER TO ACCOMPLISH SAME. (FIRST READING) Attachments: ORDINANCE 2024-019-Elected Mayor Charter Change (First Reading) BACKUP-Business Impact Estimate-Elected Mayor Charter Change BACKUP-Citizen-Initiated Petition to Amend Charter BACKUP-Visual Representation-Charter Amendment Comparison CITY MANAGER REPORT CITY ATTORNEY REPORT COMMISSION COMMUNICATIONS ADJOURNMENT NOTE: If any person, firm, or corporation decides to appeal any decision made by the above City Commission with respect to any matter considered at such meeting or hearing, they will need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence, if any, upon which the appeal is to be based. (F.S. 286.0105) In accordance with the Americans with Disabilities Act, any person with a disability who requires assistance to participate in said meeting may contact the City Clerk Department at 954-973-6774 at least two (2) days prior to said meeting. City of Coconut Creek Page 6 Printed on 4/23/2024