Special City Commission Meeting

4800 West Copans Road City of Coconut Creek Coconut Creek, FL 33063 Meeting Agenda - Final Special City Commission Meeting REBECCA A. TOOLEY, MAYOR JOSHUA RYDELL, VICE MAYOR LOU SARBONE, COMMISSIONER SANDRA L. WELCH, COMMISSIONER JACQUELINE RAILEY, COMMISSIONER KAREN M. BROOKS, CITY MANAGER TERRILL C. PYBURN, CITY ATTORNEY Monday, August 9, 2021 7:00 PM Coconut Creek Government Center The City of Coconut Creek City Commission will be conducting an “In Person" Special City Commission meeting on Monday, August 9, 2021, beginning at 7 p.m. at the Coconut Creek Government Center, Commission Chambers, located at 4800 W. Copans Road, Coconut Creek, Florida 33063. The City is following the recommendations of the CDC regarding facial coverings and social distancing. In addition, this meeting will be broadcast live on the City’s website (www.coconutcreek.net) utilizing audio streaming and the City’s CreekTV YouTube channel utilizing video streaming. The audio stream can be accessed by entering the following link in your internet browser: https://www.coconutcreek.net/audio The video stream can be accessed by entering the following link in your internet browser: https://www.youtube.com/creektv The public may appear in person and speak at the meeting or public comments may be provided in advance of the meeting up until 6:00 p.m. on Sunday, August 8, 2021, by voicemail or email. Public comments received prior to the meeting will be played or read to the Commission during the meeting during general public comment or as part of the specific agenda item, as applicable. To provide advanced public comment: • Email up to a 400 word message to commissioncomments@coconutcreek.net; • Call the City’s dedicated Commission Comments Voicemail at (954) 973-6772 and leave up to a three (3) minute message; or • Mail written or other physical evidence to the City Clerk at the address provided below. Any submissions received after the deadline for providing advanced public comments may not be played or read aloud during the meeting. City of Coconut Creek Page 1 Printed on 8/2/2021 Special City Commission Meeting Meeting Agenda - Final August 9, 2021 Prior to the meeting date, if any member of the public requires additional information on how this meeting will be conducted, how and where to submit questions, or how to participate in the meeting (and obtain assistance if needed), please contact: City of Coconut Creek City Clerk Department 4800 W. Copans Road Coconut Creek, FL 33063 954-973-6774 cityclerk@coconutcreek.net AGENDA CALL TO ORDER / ROLL CALL PLEDGE OF ALLEGIANCE PRESENTATION(S) 1. 21-172 A PROCLAMATION IN SUPPORT OF THE CITY OF FORT LAUDERDALE’S ACTION TO ADD “RUBIN STACY MEMORIAL BOULEVARD” AS THE SECONDARY STREET NAME TO THE SEGMENT OF DAVIE BOULEVARD BETWEEN INTERSTATE 95 AND US-441. Attachments: PROCLAMATION-Rubin Stacy Memorial Boulevard 2. 21-176 A PROCLAMATION RECOGNIZING SEPTEMBER 9, 2021, AS “BROWARD MENTAL HEALTH SUMMIT DAY.” Attachments: PROCLAMATION-Broward Mental Health Summit Day 3. 21-171 A PRESENTATION OF THE DISTINGUISHED BUDGET PRESENTATION AWARD FOR THE CITY’S FISCAL YEAR 2021 ANNUAL BUDGET AND FIVE YEAR CAPITAL IMPROVEMENT PROGRAM. Attachments: BACKUP-FY21 Budget Award Letter BACKUP-FY21 Budget Award Certificate 4. 21-161 COCONUT CREEK FIRE RESCUE IMPLEMENTATION PLAN UPDATE. Attachments: BACKUP-Q3 Fire Implementation Status Report INPUT FROM THE PUBLIC CONSENT AGENDA City of Coconut Creek Page 2 Printed on 8/2/2021 Special City Commission Meeting Meeting Agenda - Final August 9, 2021 5. 21-154 A MOTION APPROVING THE MINUTES FROM PREVIOUS CITY COMMISSION MEETING(S). (2021-0610WS, 2021-0610R, AND 2021-0624R) Sponsors: City Clerk Attachments: MINUTES-2021-0610 Workshop MINUTES-2021-0610 Regular MINUTES-2021-0624 Regular 6. RES A RESOLUTION IN SUPPORT OF THE BROWARD COUNTY AUDIT OF 2021-146 THE ANIMAL CARE AND ADOPTION DIVISION, REPORT NO. 21-05, DATED DECEMBER 16, 2020; PROVIDING FOR SUPPORT OF THE IMPLEMENTATION OF AUDIT GUIDELINES AND BEST PRACTICES BY THE ANIMAL CARE AND ADOPTION DIVISION WITH THE GOAL OF PROVIDING BETTER CARE FOR THE DOGS AND CATS MAINTAINED AT THE SHELTER. Sponsors: City Manager Attachments: RESOLUTION 2021-146-Support Broward County Audit of Animal Care EXHIBIT A-Audit of the Animal Care and Adoption Division-Report No. 21-05 7. RES A RESOLUTION AUTHORIZING THE MAYOR TO SIGN A NOTICE OF 2021-151 SITE DEDICATION AND LIMITATION OF USE NECESSARY TO OBTAIN REIMBURSEMENT AND TO SATISFY THE REQUIREMENTS OF A GRANT RECEIVED FROM THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION (FDEP) FOR THE REDEVELOPMENT OF SABAL PINES PARK. Sponsors: Public Works Department Attachments: RESOLUTION 2021-151-Sabal Pines Park Site Dedication & Limitation of Use NOTICE OF SITE DEDICATION-Sabal Pines Park Dedication & Limitation of Use ATTACHMENT A-Sabal Pines Park Limitation of Use-Project Site ATTACHMENT B-Sabal Pines Park Limitation of Use-Grant Agreement ATTACHMENT C-Sabal Pines Park Limitation of Use-Boundary Map BACKUP-Resolution 2019-138-Sabal Pines Park LWCF Grant BACKUP-Charter Section 302 8. RES A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, 2021-154 TO EXECUTE THE FIRST AMENDMENT TO THE INTERLOCAL AGREEMENT WITH BROWARD COUNTY FOR COMMUNITY SHUTTLE SERVICE. Sponsors: Public Works Department City of Coconut Creek Page 3 Printed on 8/2/2021 Special City Commission Meeting Meeting Agenda - Final August 9, 2021 Attachments: RESOLUTION 2021-154-First Amendment Community Shuttle Service ILA AGREEMENT-First Amendment Community Shuttle Service ILA BACKUP-Resolution 2019-239 BACKUP-Original Community Shuttle Service ILA 9. RES A RESOLUTION DECLARING CERTAIN CITY-OWNED PROPERTY AS 2021-152 SURPLUS AND AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO DISPOSE OF SAID PROPERTY AS DESCRIBED IN THE ATTACHED LIST. Sponsors: Finance and Administrative Services Attachments: RESOLUTION 2021-152-Surplus 2021 EXHIBIT A-City Owned Property Surplus List BACKUP-Surplus Memo BACKUP-Resolution 2018-223 BACKUP-Procurement Policy Section 35 Surplus BACKUP-2020 Florida Statutes 274.95-Surplus Property REGULAR AGENDA Sustainable Development 10. RES A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, 2021-147 TO EXECUTE THE FLORIDA DEPARTMENT OF TRANSPORTATION DISTRICT FOUR HIGHWAY MAINTENANCE MEMORANDUM OF AGREEMENT BETWEEN THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) AND THE CITY OF COCONUT CREEK FOR SIDEWALK IMPROVEMENTS ASSOCIATED WITH THE COPANS ROAD MOBILITY PROJECT AND ASSIGNED TO THE CITY OF COCONUT CREEK. Attachments: RESOLUTION 2021-147-FDOT Highway Maintenance MOA AGREEMENT-FDOT Highway Maintenance MOA BACKUP-FDOT Roadway Plans Sheet No. 15 BACKUP-FDOT Typical Section Copan Road BACKUP-Resolution No. 2020-152-Copan Road Mobility Project Support Finance and Administrative Services 11. ORD AN ORDINANCE AMENDING ORDINANCE NO. 2006-27, BY 2021-017 AMENDING THE NON-EXCLUSIVE FRANCHISE AGREEMENT BETWEEN THE CITY OF COCONUT CREEK AND PEOPLES GAS SYSTEM, A DIVISION OF TAMPA ELECTRIC COMPANY, TO PROVIDE GAS SERVICES AND TO USE PUBLIC RIGHTS-OF-WAY OF THE CITY OF COCONUT CREEK, DATED OCTOBER 16, 2006, IN ORDER TO City of Coconut Creek Page 4 Printed on 8/2/2021 Special City Commission Meeting Meeting Agenda - Final August 9, 2021 RENEW THE AGREEMENT FOR FIFTEEN (15) YEARS AND TO PROVIDE FOR UPDATES CONSISTENT WITH CHANGES TO STATE LAW AND THE CITY’S CODE. (SECOND READING)(PUBLIC HEARING) Attachments: ORDINANCE 2021-017-Amdmt No.1 Non-Exclusive Gas Svcs Franchise Agrmt EXHIBIT A-Original Non-Exclusive Gas Svcs Franchise Agrmt EXHIBIT B-Amendment No. 1 Non-Exclusive Gas Svcs Franchise Agrmt (revised) Legislative History 6/24/21 City Commission approved on first reading to the City Commission 12. ORD AN ORDINANCE RELATING TO THE FUNDING AND PROVISION OF 2021-019 FIRE RESCUE PROTECTION SERVICES, FACILITIES, AND PROGRAMS IN THE CITY OF COCONUT CREEK, FLORIDA; DESCRIBING THE METHOD OF ANNUALLY ASSESSING PROPERTY LOCATED WITHIN THE CITY OF COCONUT CREEK; PROVIDING AN ASSESSMENT FOR FISCAL YEAR 2021/2022; DIRECTING THE PREPARATION OF AN ASSESSMENT ROLL; PROVIDING FOR THE ANNUAL ESTABLISHMENT OF A MAXIMUM ASSESSMENT; AUTHORIZING A PUBLIC HEARING AND DIRECTING THE PROVISION OF NOTICE THEREOF. (FIRST READING) Attachments: ORDINANCE 2021-019-Fire Rescue Protection Assessment APPENDIX A-FY 2022 Fire Protection Non-Ad Valorem Assessment Study APPENDIX B-Property Database Use Code Summary APPENDIX C-Parcel Apportionment Methodology APPENDIX D-Fire Rescue Protection Assessment Rate Schedule City Clerk 13. ORD AN ORDINANCE AMENDING THE CITY’S CODE OF ORDINANCES, 2021-018 CHAPTER 8, “ELECTIONS,” SECTION 8-51, “OATH; CAMPAIGN FINANCE REPORTS; STATEMENT OF FINANCIAL INTERESTS; FEE,” TO PROVIDE FOR THE ELECTRONIC FILING AND POSTING OF CAMPAIGN TREASURER’S REPORTS. (FIRST READING) Attachments: ORDINANCE 2021-018-Chapter 8 Amdmt-Campaign Finance Electronic Reporting CITY MANAGER REPORT CITY ATTORNEY REPORT COMMISSION COMMUNICATIONS ADJOURNMENT City of Coconut Creek Page 5 Printed on 8/2/2021 Special City Commission Meeting Meeting Agenda - Final August 9, 2021 NOTE: If any person, firm, or corporation decides to appeal any decision made by the above City Commission with respect to any matter considered at such meeting or hearing, they will need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence, if any, upon which the appeal is to be based. (F.S. 286.0105) In accordance with the Americans with Disabilities Act, any person with a disability who requires assistance to participate in said meeting may contact the City Clerk Department at 954-973-6774 at least two (2) days prior to said meeting. City of Coconut Creek Page 6 Printed on 8/2/2021