November Council Meeting/Budget Hearing

COLBY COMMON COUNCIL November 1, 2022 Page 1 The Budget Hearing for the 2023 Budget was called to order by Mayor Schmidt at 6:00 P.M. No citizens were present for the hearing. The Mayor reviewed the 2023 budget. The City’s levy in the 2023 budget is $686,957.00. Clerk Gurtner reported that we will qualify for the expenditure restraint program with this proposed budget. Motion was made by Hederer, seconded by O’Brien to adjourn the budget hearing at 6:16 P.M. Motion carried with a voice vote. The regular meeting of the Colby Common Council was called to order at 6:30 P.M. by Mayor James Schmidt. On roll call: O’Brien, T Schmidt, Baumgartner, Hesgard, Hederer and Lindeman. Also present were Mayor James Schmidt, Clerk Connie Gurtner, DPW Harland Higley Jr and Mike Voss. Agenda was posted by the clerk. The agenda will stand as the order of the meeting. Minutes of the October 3rd meeting minutes were pre-read and reviewed. Motion was made by Hesgard, seconded by Hederer to approve the minutes as presented. Motion carried with a voice vote. Financial Statement and Bills were discussed. Motion was made Schmidt, seconded by O’Brien to approve the financial statement and bills. The amounts approved are as follows: General Fund $78.384.32; TIF Fund $1,200.00; Water Department $33,317.45; Sewer Department $20,190.56; Capital Fund $435,004.03; Net payroll $22,064.80. Motion carried with a voice vote. Public Works met on October 12th. Update on the 2022 Street Projects MSA Rep Daniel Borchardt reviewed the letter dated 10/12/2022 that he presented to the committee regarding the concerns with contractor Francis Melvin Inc. Melvin is requesting compensation and additional time due to native high moisture soils. He reviewed the information regarding the soil information and testing, workmanship on 2 nd Street, element outside of Melvin’s control, contract specifics, review of Melvin’s proposal of project costs and requested schedule extension, Community Drive comparison and Melvin’s prior road construction experience with the City. Borchardt’s opinion is that the city has some added value to the project, but Melvin’s workmanship has been an issue during the project. The committee discussed which issues were out of the control of Melvin’s and which issues were created by their own workmanship. Melvin’s is asking for 10 addition work days. If the city does not agree, it would cost Melvin’s $1,200/day for the engineering cost plus potential liquidated damages of $1,200/day. If the city agrees to give Melvin’s 10 more days, it would not cost the city extra engineering cost since our contract with MSA allows for a total of 100 days and the contracted construction days were 90. There is also the consideration of the additional cost of Geo-Grid, crushed base, and testing cost of $48,000. Melvin’s would also like the city to forgive the cost of borrowed crushed material of $15,600. Added virgin material cost is an additional COLBY COMMON COUNCIL November 1, 2022 Page 2 $8,650. These expenses come to a total of $72,250. The request Melvin’s has from the City is about $31,750. The committee agreed to have Daniel Borchardt present the addition of 3 days at this time. Motion was made by Hederer, seconded by Baumgartner to approve Melvin’s pay request #4 for $435,004.03 and Change Order #3 for $9,850 plus 3 work days. Motion carried with a voice vote. Replacement of Watermain on Division St from Monroe to Spence DPW Higley received an opinion of construction cost for watermain on Highway 13 from Monroe St to Spence St. The bid is for 2600 feet of 6” watermain directional drilled. The estimate is $680,000. The city has been seeing watermain breaks on the existing main. The committee voted to move forward with the estimates form Ayres. Motion was made by Schmidt, seconded by Hederer to approve an agreement for professional services from Ayres totaling $86,200.00 for survey, design & permitting, bidding, construction admin and SDWLP application and admin ($25,000). Motion carried with a voice vote. Addition of Colby Storage for Shop DPW Higley contacted Ratsch Engineering to get an estimate to design 50’ x 80’ one-story, slab on grade, wood framed cold storage building located at 303 S 1st Street. The cost for Ratsch to supply these plans is $6,000 and an additional permit fee to DSPS of approximately $714. The committee did not act on this contract, but will wait until the council approves the budget. Motion was made by Hederer, seconded by Hesgard to approve the contract with Ratsch Engineering for $6,000.00. Motion carried with a voice vote. Colby/Abbotsford Police Commission met on October 17th. The commission approved minutes and expenditures. Delta Dental Renewal: The committee voted to recommend to the Abbotsford and Colby city councils approval of the Delta Dental Renewal for 2023 as presented with a 0% increase from the 2022 plan amount. Plan details: Single Employee, $41.59/mo.; Employee & Spouse, $81.93/mo.; Employee & Children, $77.34/mo.; Employee, Spouse & Children, $135.17/mo.; Total Monthly Premium, $643.37. All other plan design features remain the same. Motion was made by Schmidt, seconded by Hesgard to approve the Delta Dental Renewal as presented. Motion carried with a voice vote. Chief's Report: Chief Bauer said there could be a significant repair expenditure for a squad vehicle due to computer issues. He said a squad vehicle drive shaft and alternator repair was also done. He said CAPD Officer Brandon Nelson tied for the highest test score during his Phase 1 Police Academy training at NTC in Wausau. He is beginning Phase 2, with a projected graduation date of December 16, 2022. The training schedule has been reduced from 19 weeks to 16 weeks. Chief Bauer described a recent active shooter drill that included Clark County Dispatch and Emergency Management. He said the Abbotsford and Colby school COLBY COMMON COUNCIL November 1, 2022 Page 3 districts also participated and that they should now feel more comfortable with the situation. Chief Bauer said the K-9 was deployed eight times, with two arrests. All categories in the September Activity Report showed increases. There were 778 total CAPD activities reported for the month of September, with a year- to-date total of 7,314, compared to 6,553 total CAPD activities reported for the first nine months of 2021. Meeting Date for November, 2022: The next CAPC meeting will be held at 6:30 p.m. on Monday, November 14, 2022, at the Colby-Abbotsford Police Department. The remainder of the meeting was held in closed session. Central Fire & EMS District met on October 20th. Nancy O’Brien reviewed the activities of the Central Fire & EMS District with the board. Central Fire & EMS District has been awarded a $102,355 Wisconsin EMS Flex Grant which the committee is proposing to use towards the purchase of a new ambulance. The cost of a new ambulance is $249,754 and after applying the grant money would be a net cost of $143,000. Motion was made by O’Brien, seconded by Schmidt to approve the purchase of the new ambulance using $143,000 of fund balance towards the purchase. Motion carried with a voice vote. Board of Appeals met on October 27th. Scot Baumgartner presented pictures of the committee showing the location and type of container he would like to place on his property. He stated that his hardship is the need to keep equipment and supplies out of the weather. The committee asked Baumgartner about the location and other options available. The committee voted to allow the container for three (3) years ending 11/30/2025, with the container being painted to be aesthetically pleasing and located as far off the road as possible with the current building locations. Mayor Schmidt: Mayor Schmidt reported on his meeting of the Clark County Economic Development meeting. Clerk Gurtner: Clerk Gurtner ask the council to consider allowing the Clerk’s Office to be closed the day after Thanksgiving, November 25th to allow both the Deputy Clerk and Clerk to both be off that day. Motion was made by O’Brien, seconded by Schmidt to approve closing the clerk’s office on that day. Motion carried with a voice vote. DPW Higley: The following building permits were issued: Jose Olvera, 200 S Main St, driveway; Colonial Health & Rehab, 702 W Dolf St, siding, concrete pad and footings, canopies; Edward Kostlevy, 107 S 1st St, pave driveway; Michele COLBY COMMON COUNCIL November 1, 2022 Page 4 Wriedt & Terry Kilty, adding portable building; Colby Metals, 701 Industrial Dr, concrete slab and retaining wall; Colby Nueva Jerusalem II Hispanic Seventh- day Adventist Church; 207 W Clark St, shingles; Karen Apfelbeck, 819 S Division St, carport fencing; Mark Kaiser, 206 E Grave St, roof. DPW Higley reported on the precipitation and flows for October 2022 at the STP. He also reported on the pumpage of water for October 2022. The crew repaired the gazebo. They prepped the area with fill and gravel in the location of the new shop storage. Leaf pick up will be done this week. Resolution 12-2022 Adopting City of Colby 2023 Budget and 2022 Tax Levy: The budget was discussed during the budget hearing. Motion was made by Hederer, seconded by Lindeman approve the City of Colby Resolution 12-2022 as presented. Roll Call Vote: Ayes – Baumgartner, Hederer, Hesgard, Lindeman, O’Brien, Schmidt. Motion carried. Motion was made by Hederer, seconded by Hesgard approve the 2022 Water and Sewer Budgets as amended. Motion carried with a voice vote. Resolution No. 12-2022 Resolution Adopting City of Colby 2023 Budget and 2022 Tax Levy WHEREAS, Section 62.11(5) of Wisconsin Statutes authorized the Common Council of the city to adopt the city tax levy; WHEREAS, Section 65.90 of Wisconsin Statutes authorized the Common Council of the city to prepare and adopt an annual municipal budget; THEREFORE, the Common Council of the City of Colby held a hearing and meeting on November 1, 2022 for the proposed budget and levy; BE IT RESOLVED THAT, the City of Colby, Clark/Marathon County, Wisconsin hereby adopt the city general fund budget as follows: General Fund Expenditures: $1,623,192.00 Capital Fund Expenditures: $ 510,100.00 ALSO, BE IT RESOLVED THAT, the City of Colby, Clark/Marathon County, Wisconsin, herby adopt the city tax levy for 2022 to collect in 2023 of $686,957.00. The City of Colby is located in two counties and the levy split between the counties is as follows: Clark County Levy: $425,490.23 Marathon County Levy: $261,466.77 James W Schmidt, Mayor COLBY COMMON COUNCIL November 1, 2022 Page 5 Connie L Gurtner, Clerk Water/Sewer 2023 Budgets: Motion was made by Hederer, seconded by Hesgard approve the 2023 Water and Sewer Budgets as presented. Motion carried with a voice vote. Security Health Plan Renewal: The January 1, 2023 health insurance renewal for Security Health Plan increase 2%. The city had not seen any increase the past three years in this group. The new rate will reflect a $240.30 increase per month for the city. Motion was made by Schmidt, seconded by O’Brien to approve the 1/1/23 renewal with Security Health Plan. Motion carried with a voice vote. Committee meetings for November: Colby-Abbotsford Police Commission will meet on November 14, 2022 at 6:30 P.M. at the Police Department. Personnel/Labor Relations will meet on November 7, 2022 at 6:30 PM. Central Fire & EMS District will meet on November 17, 2022 at 7:00 P.M. at Station 2. Adjourn: Motion was made by Hederer, seconded by Lindeman to adjourn at 7:37 P.M. Motion carried with a voice vote. Approved _____________________ James W Schmidt, Mayor Attest _________________________ Connie Gurtner, Clerk