Board of Elections Supervisors

Board of Election Supervisors Virtual Meeting January 20, 2022 6:30 p.m. Final Minutes Member District Present Absent 1. Yousuf Jaleel 4 X Arrived at 7:05 p.m. 2. John Payne 3 X 3. Lynea Cooper Mayoral X Appointment 4. Cameron Thurston 2 X . Also present: Janeen S. Miller, City Clerk; Joi Woods, Contract Secretary 1. Call to Order: The meeting was called to order by Chief John Payne at 7:03 p.m. 2. Approval of the January 20, 2022 meeting agenda Lynea Cooper made a motion to approve the January 20, 2022 meeting agenda. Cameron Thurston seconded the motion. The motion passed. 3. Approval of Minutes- December 2, 2021 The BOES discussed revisions to the draft minutes of the December 2, 2021 meeting. Lynea Cooper made a motion to approve the December 2, 2021 Minutes as amended. Yousuf Jaleel seconded the motion. The motion passed. 4. BOES 2021 Annual Report The board reviewed the Draft Report to Mayor and Council for the February 1 Work Session and discussed edits. Highlighted topics during discussion included: A. The number of returned and unreturned ballots. B. Defining Preprocessing Procedures- opening mailer envelopes, validating signatures on oath envelopes, and validating ballots for canvass. C. Staff checked in ballots as they were received for voters to track their ballots using Ballot Scout. D. Low Voter Turnout E. Redistricting 5. 5. Open discussion The Board revisited pre-processing and curing ballots for future elections. The possibility of pre-processing before Election Day was discussed and will be raised with Council. 1  A. Additional checks & balances will be needed to maintain integrity throughout ballot pre- processing. B. Possibility of Staffing challenges to carryout ballot pre-processing for BOES members with additional time constraints. Additional use of election judges may be needed. C. Curing processes were noted as ineffective and inefficient during the 2021 election. The board discussed the city charter requirements and possible adjustments to the current ballot curing procedures. Earlier pre-processing would allow more time for voters to cure their ballots. 6. 6. Adjournment Lynea Cooper motioned to adjourn the meeting. Yousuf Jaleel seconded the motion. All were in favor. None opposed. The motion passed. The meeting adjourned at 8:31 p.m. 2