Board of Elections Supervisors

Approved 04/13/23 Board of Election Supervisors Virtual Meeting March 30, 2023 7:00 p.m. Final Minutes Member District Present Absent 1. Tina Batten Mayoral X 2. Ben Hovland Mayoral X 3. Yousuf Jaleel 4 X 4. John Payne 3 X 5. Lynea Cooper 1 X 6. Cameron Thurston 2 X Also present: Janeen S. Miller, City Clerk. Mr. Payne called the meeting to order at 7:03 p.m. 1. Approval of the meeting agenda The agenda was approved without amendment. 2. Approval of Minutes from March 23, 2023 The BOES discussed amendments to the minutes from March 23. A motion was made by Mr. Hovland and seconded by Ms. Batten to adopt the minutes as amended. The motion passed 4-0. Ms. Miller will prepare the amended minutes. 3. Update on proposed Charter language about when to close the voter registration books. Ms. Miller said the Public Hearing on the Charter Resolution is April 11. The County told us they are uncomfortable with the proposed 15 day voter registration closing date. Ms. Miller explained the idea of having two dates for voter registration purposes. One would be an administrative date (still 28 days before ED) and the other (15 days) would be the voter eligibility date. Ms. Miller will speak with the City Attorney to get her opinion on whether this is possible. The City Council can hold the Public Hearing on April 11, and then adopt the proposed charter change with or without amendments, or they can delay adoption until this is resolved. 4. Discussion of Special Election  The Ethics and Election Q&A for candidates is April 4 at 7:00 p.m. via Zoom. Any questions that are posed will be posted on the website.  An estimate of $35K for the Special Election was provided to Council at the budget Worksession.  Ms. Miller was asked to send an email to the Event Planner with a reminder about recruiting parade participants with “Vote Today At City Hall” signs.  Ms. Miller gave an update on the status of the ballot drop boxes; the collection schedule and BOES participation on the collection team were discussed. 5. Discussion of the General Election 1  Approved 04/13/23  The BOES discussed the current status of talks/emails with RC Carter and the Election Guard team. The BOES is interested in talking to the state about electronic vote-by- mail ballot applications.  Ms. Miller gave a budget estimate of $70K for the General Election at the budget Worksession. 6. New Business  Feedback on the distribution of ballot applications is that residents want to be able to submit electronically without needing to print anything. BOES is interested in determining whether we can do this.  Ms. Miller informed the BOES about 2 candidate events that are being planned by outside groups.  Discussion of vendors for pollbooks for the General Election; is ES&S a possibility?  Mr. Hovland has a contact at UMD Center for Civic Engagement that we could tap for pollworkers.  Pollworker pay was discussed and agreed to as follows: o Early Voting - $300 o Election Day - $200 o Training - $40  Next meeting should focus on election procedures and forms for Special Election. 7. Adjourn: Meeting was adjourned at 8:01 with a 4-0 vote. Submitted by Janeen S. Miller 2