Dr. Martin Luther King, Jr. Tribute Committee

FINAL Minutes Dr. Martin Luther King, Jr. Tribute Committee Thursday December 19, 2019 7:00 p.m. College Park Community Center Members Present Absent Lilla Sutton, Co-chair X Anita Wolley, Co-chair X Dottie Chicquelo X Jordan Schakner X Thelma Lomax, Honorary Member X Sue Rishworth, Honorary Member X Staff and Others Monroe Dennis, Councilmember District Two X Sharon Fletcher, Staff Liaison X Carleveva Thompson, Contract Secretary X Gabi Wurtzel, Event Coordinator X I. Call to Order The meeting was called to order at 7:30 p.m. II. Review and Approval of Agenda Ms. Wolley motioned to approve the agenda as presented. Second by Mr. Schakner. All members were in favor; no opposed. III. Reading of 11/13/19 Meeting Minutes The Committee reviewed the meeting minutes from the November 13, 2019 meeting. Ms. Wolley motioned to approve the November meeting minutes as presented. Second by Mr. Schakner. All members were in favor; no opposed. IV. 2020 Event Planning a. Run of Show Production Assistant – Erin Taylor Ms. Wurtzel stated that she and Ms. Fletcher met with Ms. Taylor. Ms. Taylor will be responsible for scheduling the soundtrack, ensuring performers are in order, coordinating with the Clarice staff and helping with anything that is needed for the event. Draft Run of Show: Intro - Lift every voice and sing song Play intro of King Holiday Video Reading of the Proclamation Friends Community School 1  SGI Chorus Panel with Q&A (1 confirmed, Senior at College Park Academy) Talent Group for Children Bahai Chorale Play rest of King Holiday Video MC closing comments Each group will have 8 minutes to perform. The piano at the Clarice was tuned today. The Clarice has requested that any pre-recorded music be provided to them by January 6th. Please encourage people to arrive early since this is the first time the event will be held at the Dance Theatre. The Videographer is confirmed. There is no artwork to present and the mezzanine area will be used to collect non-perishable items. The Committee will provide certificates to event performers after the event. b. Committee Member Assignments - All Committee Members should be available to greet dignitaries and attendees as they enter the theatre. All Committee Members should arrive no later than 12:00 p.m. Ms. Fletcher requested Ms. Wurtzel to provide City tablecloths and signage for the day of the event. c. Review Draft Proclamation – Edits were made to the draft Proclamation. Mr. Shackner motioned to approve the amended Proclamation. Second by Ms. Wolley. All members in favor; no opposed. d. Panelists Confirmations - 1 panelist confirmed, a senior student at College Park Academy. Each panelist will speak to the theme. e. Master of Ceremonies Confirmation – Ms. Chicquelo accepted the role of MC. f. Advertising Report – The event has been advertised since October on social media sites such as, Facebook, Instagram, Twitter, Nextdoor, the City’s weekly bulletin and the Municipal Scene. The event was also be posted to local event calendars such as Eventbrite, The Washington Post, Route 1 Fun, Hyattsville Wire, Hyattsville Life and Times, PG Sentinel, Visit Maryland, Maryland Milestones, Beltsville News, Berwyn Newsletter, and Greenbelt News Review. Flyers will be printed and provided to the Seniors Community Center and local City churches. V. Other Business The Clarice has requested to have the 2021 event date by March 2020. VI. Adjournment Ms. Wolley made a motion to adjourn the meeting. Second by Mr. Schakner. The meeting adjourned at 8:09 p.m. Respectfully submitted by Carleveva Thompson, contract secretary 2