Mayor & City Council

City of College Park, Maryland Budget Worksession April 8, 2017 Agenda 8:00 a.m. 8:00 a.m. Overview of the FY 2018 Proposed Budget 9:00 a.m. City Council review of the General Fund budget A. 9:00 a.m. General Government and Administration  Mayor & Council  City Manager  City Clerk  City Attorney  Finance  Human Resources  Communications & Public Relations  Information Technology  Non-Departmental  Elections & Other Boards, Committees and Commissions B. 10:30 a.m. Public Services  Administration  Parking Management & Enforcement  Code Enforcement  Animal Control  Speed Enforcement  Contract Police 12:30 p.m. Lunch Break C. 1:00 p.m. Youth, Family & Senior Services  Administration  Clinical Services  Seniors Program D. 2:30 p.m. Planning, Community & Economic Development  Administration  Community Development  Planning & Zoning  Economic Development 4:00 p.m. Adjourn (Times are estimates only) 001 Attachments: 1. Budget Requests a. Request from IFC for IFC/PHA tailgate b. Request from College Park City University Partnership for the Partnership’s Homeownership Program c. Minutes from Education Advisory Committee meeting of January 23, 2017 requesting additional funds for UMD Summer Camp Scholarships 2. Mayor and Council Budget Questions and Answers 3. Annual Reports from Direct Grant Recipients: a. College Park Arts Exchange b. College Park Meals on Wheels 002 Janeen S Miller Subject: FW: 4/8 Budget Proposal Meeting Attachments: CityofCollegeParkProposal .pdf From: Arjun Kumar [mailto:akumar96@terpmail.umd.edu] Sent: Monday, April 3, 2017 5:55 PM To: Gary L. Fields Cc: Christine Alexis Licata; Sadie Isakower; aist@umd.edu Subject: 4/8 Budget Proposal Meeting Hi Gary, My name is Arjun Kumar, VP of External Affairs for the Interfraternity Council at the University of Maryland. On February 13th, I attended the neighborhood quality of life committee meeting and was invited to attend the budget meeting this coming Saturday ( 4/8) in order to submit a budget proposal for funding towards the IFC PHA tailgate in the Fall of 2017. I have attached a letter as well as a brief outline as to the details of the event and the allocation of the funding. I will be attending the meeting this Saturday with a few fellow students and will be happy to answer any questions you may have now or at the time of the meeting. If there is anything else you might need, please feel free to reach out. Thank you for your consideration Kind Regards, Arjun S. Kumar 2404689799 1 akumar96@umd.edu 1 003 To Whom it May Concern, My name is Arjun Kumar, Vice President of External Affairs for the Interfraternity Council at the University ofMaryland. One of my responsibilities along with my PHA counterpart Sadie Isakower is the organization and management of the IFC PHA tailgates during the fall semester. On of the main issues residents of Old Town College Park face is the constant conflict between the permanent residents and the students. This conflict is defined by the social events that happen in Old Town that lead to noise violations, destruction of property, unsafe consumption of alcohol, and other safety related issues. This conflict is one of the main focuses of the monthly City Multiagency Task Force (CMAST) Meetings. These issues are exacerbated on football game days as students tailgate in Old Town beginning as early as 6 am some days, putting a huge strain on residents as well as the UMPD. On game days almost the entirety of the UMPD is deployed on campus, and with no police force of their own, the city safety issues are of minimal concern to the PG County Police Departments. As participants in CMAST, the IFC and PHA realized that their organizations account for almost 5,500 students and play a large part in attracting alumni support for the university as a whole and play a critical role in the team's fan base. By creating a student tailgate experience on campus, we could alleviate a large amount of stress on the residents of college park on days with the most activity. The mission of the program is to improve the safety of students on Maryland football game days, build student support of Maryland football, further improve relations with the City of College Park, and foster a true community experience between the TFC and PHA as well as the rest of student body at the University of Maryland. Executive members ofboth councils attended the most recent City of College Park Neighborhood Quality of Life committee meeting where in a two hour event, one hour and twenty minutes was dedicated to discussing the positive impact the tailgate has on the city ' s community. Residents, government officials, and the local police force praised the positive addition that the event has had as well as how beneficial it has been to have a safe and orderly event to improve the safety of both students and residents. One concern raised by the residents was the trash in Old Town College Park during game days. To help remove the trash the TFC and PHA councils have conducted weekly cleanups this spring by members from both councils in the City of College Park under the initiative the Clean City Project. Both councils will will continue to this program in the fall. Furthermore, both councils represented a significant portion of those volunteering on Good Neighbor day. For the 2017 season, the TFC and PHA have already decided to make certain changes to the budget and how the two organizations will acquire funding. The two organizations have voted to eliminate the bussing and eliminate the tailgate director subsidy to lower costs. Despite these budget cuts, the two organizations still anticipate a 5 to I 0% price increase in order to host the event. With an average of 5, 125 attendees for each tailgate we expect that number to increase as much as 500 people. For thi s reason we are asking for $10,000 in funding from the city. This funding will go towards the UMPD costs, Fire Marshal Fees, supplies for the Clean City Project, as well as the esc event staff. The City of College Park has been a vital partner for the IFC and PHA councils, without your continued support we would not be able to make this event possible. We thank you for your continued support as we strive to please both the residents and students of College Park. 004 2017 City of College Park Funding Proposal Title of event: IFC PHA Tailgate Name of sponsoring department(s) or organization(s): The Panhellenic Association (PHA), the Interfraternity Council (IFC), the Department of Fraternity and Sorority Life (DFSL) Contact Information: Atjun Kumar Interfraternity Council, Vice President of External Affairs 240-468-9799 aku m ar96(a)u m d ,ed u Sadie Isakower Panhellenic Association, Vice President of Risk Management 301-655-7532 sadi c. isakcnvert0-gm a il .com Date(s) ofprogram: 9/9/ 17, 9/23/2017, 10/13/2017, 11/11 /2017 Target Population: Members of the IFC and PHA community, the greek community as a whole, also open to invited guests, regardless of their affiliation (greek or non-greek) Target Goal: Creating a safe student tailgate experience on campus, in order to alleviate a large amount of stress on the residents of college park on days with the most student activity. As well as maintain a clean city of college park for both students and residents. Forecasted Attendance: 5,500 students per tailgate Amount of Funding Requested: $10,000 Funding Breakdown for 2017: University of Maryland Police Department: $5000 (20 16 Cost $4779) CSC Event Staff: $3900 (20 16 Cost $7790.55) Fire Marshal Fees: $1000 (20 16 Cost N/ A) Clean City Project Supplies: $100 (20 16 Cost N/A) 005 Janeen S Miller From: eolson@collegeparkpartnership.org Sent: Wednesday, March 15, 2017 1:28 PM To: Patrick L. Wojahn; Fazlul Kabir; Christine C. Nagle; Monroe Dennis; P. J. Brennan; Robert Day; Stephanie Stullich; Mary C. Cook; Dustyn Bukart Kujawa Cc: Scott Somers; Janeen S Miller; Valerie Woodall Subject: Homeownership Program - Budget request Attachments: City Council Homeownership FY18 grant request (2).pdf Dear Mayor Wojahn and Members of the City Council, Thank you for your support of the Partnership's Homeownership Program. This is a successful program, bringing new residents who work in our community to live in College Park. This is helping to stabilize neighborhoods, reduce commutes and traffic, and contributes to our local economy. Attached please find an FY18 budget request for $50,000 toward this program. The City's contribution in this amount last year helped us to receive additional state funding. Please also find a map of the 19 homebuyer properties attached - we are pleased that our new homebuyers are in neighborhoods all across the City. Please let me know if you have any questions. Thank you, Eric Eric Olson Executive Director College Park City-University Partnership eolson@collegeparkpartnership.org 240-416-3184 1 006  Eric Olson, Executive Director Valerie Woodall, Program Associate eolson@collegeparkpartnership.org vwoodall@collegeparkpartnership.org 240-416-3184 845-649-2477 COLLEGE PARK CITY-UNIVERSITY PARTNERSHIP March 15, 2017 Mayor Wojahn and City Council City of College Park 4500 Knox Road College Park, MD 20740 RE : Homeownership program funding request Dear Mayor Wojahn and City Council Members, Thank you for your support of the City-University Partnership' s Homeownership Program. Your financial support of $50,000 in FY17 contributed greatly to the success of this initiative, providing much needed dollars for the program, and helping us to leverage additional state support for the program. The State Department of Housing and Community Development provided us with $100,000 in Community Legacy funding in FY16 and another $100,000 in FY17. When we sought supplemental funding through DHCD during the past year, the Secretary wanted to know whether we were also receiving funds for the program from the City of College Park and the University of Maryland. Because of your commitment and that of the University, we could tell him that yes, we had received $50,000 from each, which satisfied him and helped allow us to receive an additional $75,000 from DHCD. As you know, in an effort to improve our local economy, reduce commutes, and encourage more people to live near work, the College Park City-University Partnership launched the Homeownership Program in 2015. The program provides $15,000 forgivable loans to full-time, benefits-eligible employees of the University of Maryland and to full-time City of College Park employees to purchase a home in College Park. The home must be their permanent residence. Since the program's initiation in summer 2015, 19 homes have been purchased through the program. The program has been so successful that it was recognized by the Community Development Network of Maryland, which awarded it their statewide Impact Award. Each house that has been purchased by a University or City employee represents a home that is owner-occupied and contributes to neighborhood stability, as well as adding to the City's economy, increasing the local retail market, and improving commuting patterns. Each university employee living in College Park becomes an ambassador to their colleagues to consider living in our community. While the program is currently restricted to University and City employees, we are actively engaging with the Maryland Department of Housing and Community Development to explore ways we can collaborate to create a parallel program with DHCD that provides funding for any employee who works in College Park (including non-University and non-City workers) to live in College Park. We know there has been interest from the City Council in this previously and we are developing an agreement to potentially do this. To date, we have been successful raising $425,000 for the program. The financial contributions of the City and University have been critical for us to receive additional funding. We respectfully request $50,000 in grant funding for this program in the City's FY18 Budget, which will help to continue this successful program. Thank you . Sincerely, Eric Olson Executive Director cc : Scott Somers, City Manager College Park City-University Partnership 4500 Knox Road College Park, MD 20740 www.collegeparkpartnership.org 007  Eric Olson, Executive Director Valerie Woodall, Program Associate eolson @collegepa rkpa rtnershi p.org vwoodall@collegeparkpartnership.org 240-416-3184 845-649-2477 COLLEGE PARK CITY-UNIVERSITY PARTNERSHIP Homeownership Program Update PROGRAM BYTHE •u NUMBERS 19 Homes sold to date (12 in 2016) Cheny Hill Par R~ crealHl<l Cen t ~ • 3 Former rentals coupled with City New Neighbors program 22 UMD employees to date (12 in 2016) 36 new residents 83 percent first time home buyers 64 percent new employees (o-3 years) 47 Percent rented in College Park first and decided to stay ]6 Percent indicated they would usually walk/bike to work 6.2 million in home sales Visit the Partnership's website to read about our homebuyers www.collegeparkpartnership.org/homeownershipprogram/homebuyers College Park City-University Partnership 4500 Knox Road College Park, MD 20740 www.collegeparkpartnership.org 008  Approved: 02! 13/ 17 Minutes- FINAL Education Advisory Committee (EAC) January 23,2017 City Hall Attendees \tlem bers Present David Toledo. Dis! 1 _x_ Charlene rvtahoney. Dis1:: ___X - Dawn Powers, Dis! 2 X Melissa Day. Dist 3 _x_ Carolyn Bernache. Dist -1 _x_ Doris Ellis. Dist -1 _ x__ /\ lethea Ten Eyck-Sanders, Dist 3 _ x_ Peggy \:V ilson. UMD __x__ Kendra Goodson _ x_ Christophoros Beck _ x_ Denise Mitchell A!so 1 1:~sen1 Peggy !Iiggins. City Liaison Carleveva Thompson. Contrac t Secretary Call to Order Ms. Bernache called the meeting to order at 7:30pm. Old Business Approval of the No vern bcr Minutes The committee reviewed the minutes and minor changes in the Letter to the Mayor and the Real School Gardens sections were made. fvl r. Toledo made a motion to approve the min utes with changes. Second bv Ms. Ellis. All member-; were in Javor The November minutes were approved with changes. Review of DACA Jetter l'he committ.ee reviewed two dratis of a DACA letter for the City Council to review and submit to Congress. The committee decided to use one draft as a cover letter to the Counc il and the second draft will be the actual lette r to Senator Cardin. Ms. Bernache will make the suggested changes and \-\ill send out the revised letter for the committee to review. Review .January and February EAC plans (presentation to Citv Council/ Principals) Ms. Higgins provided an update to th e committee regarding the schools that won the $7500 in grants. l lollywood. Paint Branch. and Parkdale attended the City Counc i I meeting on January I0' 11 to demonstrate their projects and receive their gran t awards. Greenbe lt Midd le did not attend on the 10' 11 and are 009  scheduled to attend the City Council meeting on January 24'h. Next year, the $2500 award winners will be invited to attend a City Council meeting. On February 28' 11 • I0 students from the essay contest will an.end the City Council meeting and 3 students will read their winning essays. New Business University ofMarvland Summer Camps The total budget for the summer camps is 17,500. There is $5,000 remaining from the schools that did not apply for the $2,500 grants. $6.600 is budgeted for the sumrner camps and $5.900 budgeted for additional initiatives. rvts. Higgins stated EAC now has 25 reading camp slots at Greenbelt Elementary. The criteria from the March 21, 2016 minutes were discussed by the committee and are listed below: Scholarships forUM Summer Camps: The EAC reviewed their charge and will give priority to academic themed camps. Ms. Higgins reported that there were 92 applicants last year. The breakdown is as follows: 57 first time scho la rship applicants, 35 repeat applicants. There was a lengthy discussion to determine the best way to stretch the scholarship dollars. The Committee spent time calculating amounts needed for various award scenarios such as: awarding all applicants with their lowest priced camp. awarding all first time app licants with their first choice or academic camp choice, awarding first time applicants plus their siblings. It was concluded that there clearly was not enough funding this year to award scholarships to all app licants. Ms. Bernache made a motion: The EAC will give priority to tirst time applicants who selected the Summer Reading Program as first or second choice and funding the summer reading program for each first time applicant. regardless of whether it' s their first choice or second. All other first time applicants, who did not select the Summer Reading Program , will be randomly drawn and awarded with their least expensive camp choice until funds are exhausted. Ms . Wilson seconded the motion . Motion approved. Due to lack of funds, repeat applicants were not able to receive scholarships this year. Due to the popularity and high cost of sports related camps, the EAC may need to consider putting a cap on the scholarships awarded for sports camps next year. Caps proposed would be $350 or $400. Thi s would allow more children to receive scholarships in general. Mr. Toledo made a motion to set the grant limit for summer camps up to $400 with preference to tirst time applicants and that applied to the reading camp programs and/or siblings. Second by Ms. Wilson. All members were in favor. The criteria for the summer camps were approved. -- - . -- ~ - / 2018 EAC Budget . / The committee reviewed the budget for FY 2018 and the foiiO\ving changes were discussed: \ ( Increase UM D summer scholarships to $31.600, change to $600 for advertisement, and change to $550 for student events. \ I Mr. To ledo made a motion to change the following sections in the budget, $31.600 for UMD sum mer educational camp scholarships, $600 for classified advertisement. and to reduce to $550 010  \ } for parental and family programs. Second by Ms. Sanders. All members were in favor. The I 2018 budget changes were approved. Adjournment Ms. Bemache adjourned the meeting at 9:23pm. 011 Staff responses to Mayor & Council questions regarding the FY 2018 Proposed Budget: 1. Page 64: Public Services Code enforcement: Why we're reducing $35K in staff overtime and $112K in IT? nd There should be $35,000 for OT in FY2018. This was an oversight on my part. Regarding the 2 part of the question, not sure what you’re referring to. If you mean the $121,000 in allocated overhead under other operating costs (p. 64) – this is allocation that we’ve eliminated for FY2018. 2. Page 93 YFS: Why we're reducing $84K in building maintenance and $71K in IT? Same note as above – these were overhead allocations. For FY18 the costs are staying in their “home” department. 3. Page 190: Principal tax payers: (a) Who is 8300 Baltimore Avenue? (b) Is Riverdale FDA is a federal entity? Does a federal entity pay real property tax to a city? (c) Why CP shopping center and the Precision Products not paying taxes? (d) How much property taxes are expected from "The Hotel” and the "Monument" on Route 1? a) 8300 Baltimore Avenue is the location of “secu”; b) Riverdale FDA is an LLC – not a federal entity. I tried to find them online but the best I can determine is they’re a small apartment building operator; Federal entities do not pay real property taxes, typically a payment in lieu of taxes (PILOT) is arranged for those types of entities c) This is a comparative table – the right side is from FY 2007 – of “principal” (read “highest) assessed values. In FY 16, those 2 companies are no longer in that category and their values are not listed d) The estimated real estate property tax for The Hotel is $335,000 for a full year ($100 million estimated assessed value) and for The Monument- approximately $150,000 of property taxes (based on an estimated value of $45 million). 4. Boards and Committees: Please take out the AIP and add Seniors Committee and the MLK committee. We will be revising the narrative on the top of page 51 to more closely reflect the wording of the City website regarding Boards & Committees. In the listing on p. 51 we will make the changes you noted as well as adding the Candidates Debate Workgroup. In the italicized portion of p. 51 where it refers to the location of program descriptions for all boards and committees we will delete the last 3 words “in the Appendix” and add “on the City’s Website”, then delete the appendix from the budget document. 5. Page 175: Compensation plan: Residents already know or able to know (via FOIA) the compensation figures. For example they know the salaries of the City Manager and the M+C. A few years back, the Gazette paper published the highest salaries. Many large cities publish the salaries of senior staff for the sake of transparency. Can we do the same? Certain states, counties, and municipalities are required to publish such salary information. This is not a requirement in Maryland and has not been a requirement or directive from the College Park City Council. 6. Page 171: City Hall expansion project: I see a big gap between FY 17 estimated ($600K) and the adjusted ($2.4 million). Can you please explain how this happened? The $2.4 million was the Project Reserves at 6/30/16 – the balance on-hand at that time. The FY2017 budget added another $902,000 to that for a total of $3.345 million reserved for that project. The $600,000 in the FY2017 column was to reflect the amount we thought we needed to spend/encumber prior to June 30, 2017 to keep the State Bond Bill. The $1,000,000 proposed for FY2018 is expected to add to the existing reserve for a total of $4.345 million (assuming we don’t spend anything). 7. Page 172: Hollywood Revitalization: I see $306K of reserve balance in FY17. We also have $150K in bond last year. (a) How much of the 500K total budgeted amount is added in FY18? The entire balance of the first phase - $500,000 is included in the FY 2018 proposed budget. Additional information and potential funding adjustments will be discussed during the budget worksessions. 8. Page 172 Capital Projects in general: I miss the breakdown of the funding sources. We used to see them in the past budgets. My plan was to have the CIP completed which would show that breakdown. The totals are included in the revenues sources at the top of page 172. I will have the individual funding sources by project to you before our budget worksession on April 22 9. Page 189: In 2017, we got $1.63 million from residential and $677K in commercial in real property taxes. Does it mean City's residential property tax revenue is around 70% ($1.67 million of $2.3 million) of total real property tax revenues? 012  Just to clarify, that is a table of values, not taxes paid. With that said, yes, your assumption is correct. Youth, Family and Senior Services: Admin - why the cut in holiday events? Holiday events are increasing $1,000 from $2,000 to $3,000 Why is spending on building cleaning so low this year compared to the budget, yet an increase is requested for next year? Because of the flood in our building this past fall, some of our regular cleaning expenses were picked up by insurance. We have also been waiting for the sprinkler system to be completed before scheduling the full carpet cleaning now scheduled at the end of this month and the annual cleaning of windows, etc is also done in the spring. The projected cost for FY17 should be $6,000. The line below “cleaning” where some of those costs were included prior to FY17 had been combined and we estimated the total actual cleaning costs were in the $1,400 to $1,500 range, when in fact they are $10,000 to $11,000. Clinical services - how many people currently participate in the Hispanic Parents Group (as a baseline for the performance measure)? There is no baseline; rather it is a workload measure. If you wanted a number in our contract with the county, we say that 30 Hispanic parents will participate but we have not been tracking how many children participate and will pick up that number beginning July 1. Why is an increase in consulting fees requested? The increase in consulting fees is in anticipation of the retirement of child-centered specialists who have volunteered their expertise for many years. They will have to be replaced by paid consultants (see note at bottom of pg. 94 under budget highlights). The calculation of the consulting cost is under “explanation/detail” on p. 95 Seniors - has the committee started to meet? Made any recommendations for the FY '18 budget? The Council just appointed its fourth Seniors Committee member last week and thus now have a quorum to meet. The first meeting should be scheduled within the next month. What will the role of the new trip coordinator be? Will that increase demand for city transportation services, and if so, will the budget accommodate that? The role of the trip coordinator is to plan and assist with the 8 day excursion trips. This shouldn’t have any impact on city transportation services. Regarding the cost of postage, which now includes printing - where were these printing costs before? How many people were on the list previously and what has the contact list increased to? The postage and printing costs are for three mailings to City residents during the year. The Super Senior mailing list has increased from 120 to 220 seniors. Public Works: Generally, what is the reasoning behind all of the FTE changes and shifts from one program to another? There are very little FTE changes overall (other than 2 for landscaping) but minor shifts within the departments to align the FTE counts to match how we are actually staffing Refuse - what are the cost implications of the truck replacement? No cost implications in FY2018. This change was made at the start of FY2017. We transferred one Laborer to Recycling Recycling - what are the printing costs for? For educational awareness for food waste collection and backyard composting. Snow - why is there such a significant increase in expenditures for road salt? This figure includes road salt which has increased $10.00/ton and also the cost to purchase brine to pre-treat streets before most storms. (Note the decreases in Roadway Pre-Treatment (A/C# 34.31) Parking lot maintenance and parking garage - both of these include significant increases in "striping" expenditures - why? 013  We plan to re-stripe everything once per year so that the markings are very visible. Cost of paint has also increased. Parking lot maintenance - seems to have a mistake in that the "significant accomplishments" is the same as the program description. Yes, our error. We’ll get it corrected. Parking garage - why the decrease in expenditures for repairs? Last summer was year five of a five year maintenance plan. The largest expenses were last year with replacing of all expansion joints. It will be a few years before we have to replace all of these expansion joints again. Building maintenance - what is the actual change in the amount moved to capital funds? General FY 2017 FY 2018 Fund ADJUSTED PROPOSED Increase Prog. # BUDGET BUDGET (Decrease) #5018 Buildings - Site Maintenance 12,000 Capital Projects Fund - Site Improvements - 50,000 38,000 structural improvements #5019 Rec. Facilities Maintenance - Buildings - - Capital Projects Fund - Machinery - 40,000 LED Sign at Duvall Field - Equipment - 27,750 67,750 Playground replacement #5028 Building Maintenance - HVAC 63,000 - Emerg. Gen. 34,856 - Bldgs- YFS Roof 43,000 Capital Projects Fund - HVAC 75,000 (65,856) YFS #5021 Engineering - Street Lights 11,000 Capital Projects Fund - Street Lights 11,000 - -Crosswalk signals 60,000 #2010 Public Services Admin.- Crosswalk signals 52,000 8,000 Total Capital Outlay 215,856 263,750 47,894 increase Why do several departments include a significant increase in expenditures for life insurance? The rate increased but the primary reason for the increase is that all employees will be covered ($50,000 policy), not just those making less than $60,000. For many areas the numbers for performance measures (even past indicators) are not included. Will they be in the final version? Yes, several departments are still working to finalize what will be reflected in the Adopted Budget. Is there a way that revenue could be tied to specific expenditures in a program like they have been in the past (or at least annotated as such)? Yes, we plan to show the major sources of direct revenue in various departments. Intro/Overview: The Purple Line schedule should be revised since its past 2016 and construction hasn't begun. I’ll talk to Ryna about changing. 014 What departmental capital expenditures are left in the general fund? (Just those under $10K?) Yes, items under $10,000 – there are only 8: $1,000 in IT for Phone System $450 in Code Enforcement for Photographic equipment $2,500 in Contract Police for bikes The rest in Public Works: $4,000 in Buildings for HVAC $1,000 in Buildings for Office Furniture $6,000 in Engineering for brick paver replacement on US 1 $2,800 in Fleet Services for equipment $7,580 in Fleet Services for GPS Revenue: Highway User Revenue tax - is this based on what's in the state budget? Yes, we received an email for the State that it would be the same Old Parish House rental - when will the OPH be back online for rentals? We are hoping for June Why is there an increase proposed for facility management fee rental despite the OPH seemingly being offline (or to have decreased revenue)? That’s not for OPH – we projected significantly decreased revenue for OPH rental. However, the facility management fee is a data entry error – it should be $750 for FY17 & FY18, not $7,500 Mayor and Council: What was "files management" and why is this being cut? This was a one-time charge for scanning of City Council meeting materials going back to 1945 Why the proposed cut in the city lobbyist? Based on historical expenses we reduced it back to the $20,000 that had been budgeted prior to FY2017. City Clerk: Why have there been challenges getting the video of the meeting up by the end of the week? (94%) The 94% represents one week where the City Clerk was busy with a priority project and the video was not posted until the following week. Human Resources What is the Maryland Equity & Inclusion Leadership program? The Maryland Equity and Inclusion Leadership Program (MEILP) – a joint effort by the University of Baltimore's Schaefer Center for Public Policy and the Maryland Commission on Civil Rights (MCCR) – successfully launched its inaugural class on March 23 and 24 at UB with 38 participants. The program had twice as many applications as could be accepted, an indication of the high demand from professionals for the tools and support to proactively approach addressing matters of diversity and inclusion in the workplace. Public Services Why is the Fall Festival listed under here? Fall Festival is under Public Services Administration because it was included with Recreation that was a separate Public Services program that was combined with Administration for FY18. It has historically been located here - this is not a change for FY 18. Why are code enforcement abatements a separate line item? (And not divided by salaries, equipment, etc. used to do the abatement) In the past the contingency line item for abatements has not been funded. When abatements were necessary, costs were taken from other operating budget line items. This is contingency funding which will only be used for court ordered abatements or “clean and lien” property cleanups. Abatements are often done by private contractor. Each court ordered abatement is unique, from cleaning and cutting brush on a property, to demolition of a property. Property size and problem to be abated vary. Salaries of contractors and necessary equipment vary. Costs are eventually recovered through a property tax lien. Additional information: During several years when no abatements were necessary the previously budgeted contingency fund line item was zeroed out. When a condemned property tear down was necessary funds for the 015 demolition had to be cobbled together from other line items. That year the code budget went into the red until after tax lien funds were recovered. We anticipate another tear down in FY18 at approx. $20,000. Parking - seems to be an error in "total personnel" number for FY 18 (should be 9.3). It should actually be 9.0. The 0.3 Fiscal Support Specialist should be -0- for FY2018 - the full FTE is included in Finance. Why is there an increase in expense for the maintenance contract for pay stations? The original parking pay stations are now approximately 7 years old. Life expectancy is approximately 10 years. Maintenance and repair costs increase with age. Our maintenance contract increases 10% per year in anticipation of increasing service. We added 5 pay stations near Terrapin Row and now have a total of 18 pay stations to maintain. Animal control - why is cost recovery indicated as an expenditure? This item has been shown as a (negative), i.e. income, amount in past budgets. It reflects income from these fees. It is not an expenditure, but offsets expenditures for animal care. The Finance Director intends to move it to a revenue line and show the gross expenditure here. Public Services generally - all areas eliminate expenses for overtime and shift differential - why is that? Oversight by the Finance Director - they should not be eliminated. We will add approximately $70,000 total for this. Planning: Admin - why is the director proposed to go to ITGA? The City Manager has asked the Planning Director or Senior Planning to consider attending in the future due to significant overlap of Town Gown and Neighborhood Quality of Life issues, concerns, and strategies with the Planning discipline. Public Works: Are we discussing with the Four Cities possible acquisition of a new street sweeper? This is on their next agenda. Bob Stumpff will be attending the meeting. Capital budget: What additional improvements to the public works facility will be necessary after the modular building is completed? There are several: Replace the roof and on Davis Hall building; examine the two metal skinned buildings from the 1950s, they need new roofs and possibly re-skinned. They both leak badly Duvall Field - what is the status of the resident committee? Are additional plans forthcoming? This item can be discussed further at a later time. Will there be a fleet Inventory/schedule of vehicle replacement included? Yes, it will be included in the Adopted Budget and we will provide that to you at the April 22 worksession. 016  College Park Arts Exchange FY16 Annual Report (July 1, 2015- June 30, 2016) MISSION STATEMENT The mission of the College Park Arts Exchange (CPAE) is to build community through the arts by forging partnerships among residents, City government, the University of Maryland, local businesses, and other community organizations. We strive to bring the arts to the people of College Park. STATEMENT OF PURPOSE CPAE is committed to bringing a diversity of high quality arts and cultural programming to residents of College Park. In building community through the arts, CPAE brings people together from different neighborhoods, ethnic groups, and generations to express their creativity and/or engage in cultural enrichment activities. CPAE makes the artistic and cultural resources of the University of Maryland, local schools, and community institutions available to local residents of all ages and backgrounds, enhancing their quality of life. CPAE seeks to partner with other groups and entities that share similar community-building goals. IMPACT STATEMENT AND SUMMARY OF ACTIVITIES In the past year, CPAE has continued to provide a solid schedule of events, attracting both new and returning participants. Over 7700 people were reached by CPAE programs in 2015-16, with a total of more than 165 events. Venues included the Old Parish House, College Park Community Center, College Park Youth and Family Services, St. Andrew’s Episcopal Church, Northwestern High School, Ritchie Coliseum, College Park Community Library, University of Maryland, Clarice Smith Center for the Performing Arts, and the College Park Veterans Memorial. Most programming is offered to the public free of charge, with the exception of the Youth Choir, Youth Orchestra, Chorale, and fees charged for classes and arts workshops. Cultural Connections CPAE has continued to provide high quality seminars on a wide variety of arts/cultural topics via our Cultural Connections program for adults. CPAE presented thirteen programs for adults, and reached 916 attendees. All of these events were the result of community members’ proposals. New Street Dance company (31) America Pie Celebration (90) Opus 40 Ensemble (40) Opus 40 Ensemble (30) Raq Sharqi dance concert (65) Rock Concert at the Moose Lodge (200) St Patrick’s Community Concert (80) 017 Opus Forty Ensemble (25) New Street Dance concert (35) Opus Forty Ensemble (25) The Abbey Road Shows (160) Raq Sharqi (55) MSG CD release party (80) AHA! Cultural Connections for Kids Cultural Connections for Kids programs reached 735 individuals, and included the following eleven programs. Blue Sky Puppet Theatre presents “Jester’s Box” (42) Annie Singalong (35) St. Martin’s Day Lantern Festival with Birgit Meade (53) Nutcracker Ballet with Connect the Dots (55) Mary Poppins Singalong (45) Teddy Bear Picnic (31) Dr. Seuss’s Birthday (37) Beech Tree Puppets: The Hollow Stump (80) Jawbone concert (300) Senior Recital event (45) June Mini Bop Disco (12) Children’s Classes and Programs Laura Lising and Allison Hughes led a Summer Youth Musical in summer 2015 for the community, with a production of Bedknobs hosted by St. Andrew’s. Around 300 audience members attended the two performances. Laura Lising ran a homeschoolers arts club, with around 25 students and family members participating on a weekly basis, plus, additional audience members sometimes coming to special events. Connect the Dots Dance serves around 35 students per week, and has grown to five weekly ballet classes. Eric Maring and Liberty Rucker led an old time class for students, beginning fall 2015, called College Park Youth Music Traditions. The group took part in several concerts to enthusiast response from crowds. Community Arts Projects As a grassroots organization, the mission of CPAE is to respond to citizen requests for arts events. Besides CPAE events that are organized by community volunteers, CPAE also takes parts in many large events hosted by the city. For example, we helped to sponsor a rock concert at the Moose Lodge with three local bands. In Fall 2015, we offered an open mic night once a month. CPAE ensures that musicians are present at the Memorial for Veterans Day and Memorial Day. We also offer activities at Hollywood Farmers Market. We help College Park Community Library with their Annual Book Festival and celebrated Dr. Seuss’s Birthday at their location. We are always eager to 018 work alongside community groups, and are especially focused on providing arts experiences in all areas of College Park. Seniors Programming Local musicians Kurt Hummel & Melanie van der Lee performed for the Seniors program twice in the fall semester. Melissa Sites led a Flower Arranging workshop in the spring. CPAE co-sponsored a Senior Arts Show at the Old Parish House in April, with the Committee on Aging, featuring 19 arts and bringing in around 250 attendees, with funding help from the College Park Community Foundation. In-Schools Project Aaron Springer led the In-Schools project year for 280 children at three schools this year, featuring a project about the Chesapeake Bay. College Park Youth Choir The Choir had 50 students in two ensembles, rehearsed weekly throughout the school year, and performed on the following four occasions to more than 515 estimated audience members. Holiday concert at College Park United Methodist (150) Winter community concert at St. Andrew’s Episcopal Church (110) Martin Luther King Day celebration at the Clarice Smith Performing Arts Center (135) Spring community concert at St. Andrew’s Episcopal Church (120) College Park Chorale Under the direction of Allison Hughes, with Alex Chan accompanying, the chorale grew to around 50 members and added a select Chamber Singers ensemble. The Chorale performed at the College Park Moose Lodge (73), College Park United Methodist Church (150), held a December caroling party (110), and gave their community concert at the University of Maryland Chapel (175), including a piece by local composer Arun Ivatury, for total attendance numbers of around 508. College Park Youth Orchestra Youth Orchestra continued to thrive with three ensembles totaling 80 members, performing in December and March at Northwestern High School Auditorium, with a spring show at the Clarice, reaching around 900 listeners. A dedicated volunteer committee continues to support the orchestra, helping organize music and rehearsal schedules. Rehearsals were held at College Park Community Center and Friends Community School this year. CPYO secured space for its music library this year at the new Pyramid Atlantic building. Arts Drop-in Program Arts specialist Ann Potter led the Arts Drop-in program at College Park Youth and Family Services, after school two to three times per month. This free two-hour CPAE program serves around 20-25 children per meeting, featuring multimedia activities such 019 as painting, valentines, duct tape crafts, murals, and much more. CPAE offered Arts Drop in at YFS 25 times in FY16, including special events and Art Nights. Twelve Arts Drop-in programs led by Aaron Springer were held at College Park Community Center on the last Saturday morning of each month, serving 25 -35 children per meeting at that location. At the Old Parish House, Arts Drop In draws a culturally diverse cross section from throughout the greater College Park area, averaging 15- 20 participants each month. Arts Drop-In, intended for kids age 3-8, presented a variety of popular projects for 2015-16 including masks, painting, popsicle stick puppets, mobiles, robots, and much more. Arts Drop-in specialists have also led successful programs at many City events, including crafts at College Park Day (145), Halloween Thing (100), Blues Festival (30), Breakfast with Santa (110), Egg Hunt (150), Brunch with Bunny (150), Maryland Day (450). In all, the arts drop in program has a wide-reaching impact, reaching over 1135 visitors at seven events around the city. Two craft tables planned at neighborhood celebrations were rained out. Interactive Arts Workshops for Adults and Teens Five workshops were held, with 111 participants ranging from youth to adult. Class sizes were small, allowing hands-on guidance between the participants and instructors. These workshops bring the expertise of a master artist to the students and lead participants in the creation of a unique skill or tangible product. Workshops are taught for a low materials fee. Workshops included Duct Tape (22), Constructing Art Books (10), wreaths (14), Paper Pulp and Printing workshops with Pyramid Atlantic (36), Sewing (10), and Bird Identification (19). An Artful Books group started up in February, altering books into art objects. CPAE Book Club and Photography Club Since getting started in fall of 2006, the book club has focused on literary non-fiction by women, and has built up a core group of attendees with meetings once a month year round, reaching around 45 individuals at 11 events. The book club reads a variety of books chosen by the members, including books by diverse women, including memoir, biography, science, history, humor, and more. Photography Club meets at the same time as Book Club, drawing a core of devoted photography buffs, reaching around 35 individuals at 11 events. PROMOTION AND MARKETING CPAE promotes its events using print media, e-mail announcements and flyers distributed throughout the greater College Park area. Releases for each event are sent to several local newspapers/newsletters, including the College Park Gazette, University Park Newsletter, Washington Post and Greenbelt News Review. Using the Constant Contact email management company, a monthly email newsletter and reminders are sent out per event to members of our mailing list, which expanded over the year to over 1100 members; this newsletter is also disseminated on Facebook. The CPAE website, 020 www.cpae.org, includes a calendar with up-to-date program information. Around 2500 flyers with information about Choir, Arts Drop In, and AHA Kids activities are distributed twice a year direct to College Park schools, including Hollywood, Paint Branch, Berwyn Heights, University Park, Cherokee Lane, Berwyn Christian, Friends School, College Park Nursery School, and UMCYC. CPAE employs Direct Development to design, print, and direct mail brochures to every resident of the 20740 zipcode in August and in December, which provide website and contact information as well as detailing a list of CPAE events. Additional copies of this brochure are dropped at area libraries and community centers. BOARD AND CAPACITY DEVELOPMENT CPAE board members and volunteers give generously of their time and talents. Board and committee members play an active role in developing and implementing CPAE programs. Board members, in addition to volunteering their time, (a minimum of one Board Member attends every CPAE event) also work closely with the Executive Director in development and outreach efforts. Parent volunteers help organize tee shirts and information distribution for Youth Choir practice and are extensively involved in the organization of the Youth Orchestra. Several of our speakers/presenters have volunteered their time as well. FUND DEVELOPMENT CPAE is grateful for generous funding for the 2015-2016 year, provided by the City of College Park, Councilmember Dannielle Glaros ($4000), and Councilmember Mary Lehman ($2000). College Park Community Foundation awarded us $1000 to host a Senior Arts Show. The Executive Director and Development Committee will continue to pursue funds from multiple sources for the coming year – including community grant makers, state and local arts organizations, and private donations from members of the community. LOOKING TO THE FUTURE CPAE will continue offering high quality programs to College Park residents in the coming years. During 2016-17, CPAE will continue outreach to College Park neighborhoods through direct mailing of fall and spring semester schedule brochures. CPAE will also make special efforts to reach out to underserved populations in our elementary schools and low-income seniors residing at Spellman House and Attick Towers. CPAE intends to take advantage of the many opportunities throughout the year to partner with the City – e.g., during College Park Day, Blues Festival, Maryland Day, Halloween Thing, Egg Hunt, and more– by hosting crafts tables and information booths. CPAE will work alongside the Recreation Board, Committee for a Better Environment, Explorations on Aging, and any City group interested in building our arts community here in College Park. CPAE will continue to identity more places around the City to use as performance space, workshop space, gallery space, and every opportunity to provide the arts, and will recruit contacts in every CP neighborhood. 021  CITY OF COLLEGE PARK FINAL GRANT REPORT (FILE AFTER THE CONCLUSION OF GRANT ACTIVITIES- DUE DATE APRIL 1) FOR THE PERIOD __January- December, 2016._ _ _ _ _ _ _ _ _ __ Organization Name: _Meals on Wheels of College Park_ _ _ _ _ _ _ _ _ _ _ __ Program Name (if d i f f e r e n t ) : - - - - - - - - - - - - - - - - - - - - - - - - - - - - Program Type : X Maintain Existing D Expand Existing D Start New Program Contact Person/Title: __ Lisa Ealley, Chairman _ _ _ _ _ _ _ _ _ __ Date Submitted: _April7, 2017 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ 1. Outline goals and objectives you set out to accomplish and report outcomes. Our ma in objective is to mainta in our pricing to our clients who are able to make a payment for their meals. 2. Please estimate the number of College Park residents served by your program during the grant period. 25 3a. Describe program activities conducted in order to achieve these objectives We utilize many different vendors, stores, etc. in order to determine where we can get the best possible product at the most economical cost. 3b. Were there any unanticipated changes to the program? If so, why? How did you implement these changes? We had no unanticipated changes during 2016. 4. Did you meet your goals? If not, why? We did meet our goals with the assistance of the City for which we are grateful. 5. Budget comparison- compare budget to actual receipts and expenses and explain any significant differences. There were no significant differences. H:\M\ CP Final Grant Report.docx 022