Mayor & City Council

TUESDAY, MAY 21, 2019 CITY OF COLLEGE PARK COUNCIL CHAMBERS WORKSESSION AGENDA 7:30 P.M. COLLEGE PARK MISSION STATEMENT The City Of College Park Provides Open And Effective Governance And Excellent Services That Enhance The Quality Of Life In Our Community. Time Item Staff/Council 7:30 CALL TO ORDER CITY MANAGER’S REPORT AMENDMENTS TO AND APPROVAL OF THE AGENDA Discussion Items Ryna Quinones, Discussion of language access accommodations for City 7:35 1 Communications residents to engage with City government (30) Coordinator Ryna Quinones, 8:05 2 Discussion on policy for events and solicitation (20) Communications Coordinator Election Matters: Update on voting centers, polling locations Janeen S. Miller, 8:25 3 City Clerk and election budget (15) 8:40 4 Appointments to Boards and Committees Mayor and Council 8:45 5 Requests for/Status of Future Agenda items Mayor and Council 8:50 6 Mayor and Councilmember Comments Mayor and Council 8:55 7 City Manager's Comments Mayor and Council This agenda is subject to change. Item times are estimates only. For the most current information, please contact the City Clerk. In accordance with the Americans with Disabilities Act, if you need special assistance, please contact the City Clerk’s Office and describe the assistance that is necessary. City Clerk’s Office: 240-487-3501 001 1  1 Discussion of Language Access Accommodations 002  CITY OF COLLEGE PARK, MARYLAND WORKSESSION AGENDA ITEM Prepared By: Ryna Quinones Meeting Date: May 21, 2019 Communications Coordinator Presented By: Ryna Quinones, Proposed Consent Agenda: No Communications Coordinator Originating Department: Administration / Communications Issue Before Council: Discussion of language access accommodations for City residents to engage with City government Strategic Plan Goal: One College Park Background/Justification: The City’s current practice generally has been to provide document translation or language interpreters on an as-needed basis. Depending on the department, requests range from infrequent to occasional and are predominately for Spanish translation. Some divisions have the most frequently requested documents or forms already translated into Spanish. For instance, the Youth and Family Services division has many public facing documents translated, while Parking Enforcement has translated permit application forms, permit letters and adjudication forms for ticket appeals. The Resident Guide is also translated into Spanish and is available online in English and Spanish. The Clerk’s Office and the Department of Planning, Community, and Economic Development have contracted interpreters to attend meetings when requests have been made. Documents have not been translated into languages outside of Spanish; however, there have been a couple requests for Chinese and American Sign Language (ASL) interpreters. The City’s website, emails, and social media all can be digitally and automatically translated into other languages based on the individual’s computer, mobile or browser settings/add-ons. This functionality will also work for the Accela and AIMS parking software and forms. According to the 2011-2015 American Community Survey 5-year estimates by the U.S. Census Bureau, in College Park the top three languages spoken outside of English are Spanish (8%), Chinese (5%), and Korean (2%). Of the Spanish, Chinese, and Korean speakers in College Park (about 4,500 residents), a majority report that they speak English “very well.” The Census Bureau does not provide data about those who use American Sign Language (ASL). The City contracts for interpreters and document translation when requested. Interpreter rates are usually between $100 - $125 per hour. Document translation services range between $0.14 to $0.25 per word and depending on the size or scope of the document, can take several days to weeks to produce. For reference, to translate the most recent Resident Guide into Spanish, the cost for the service was $1,700 and required about a month to complete. For very timely communication mediums like the Municipal Scene, translation could take about a week. It would require reformatting to accommodate the new language, further delaying the publication. Given the current size of the Municipal Scene, translation into one additional language would likely cost between $8,000 and $10,000 annually. Staff have also researched the possibility of captioning the City’s Council meetings or providing ASL interpreters for our hard of hearing communities. Live captioning is preferred over ASL interpreters due to the logistics of filming, barriers of communication (not all who are hard of hearing understand ASL) and higher costs. The price for a captioner ranges from $125 to $175 per hour. The cost for captioning Mayor and Council meetings would range from about $16,000 to $22,000 annually (42 meetings a year, with each meeting averaging about 3 hours). However, in order to provide captioning service, equipment would need to be 003 upgraded, and additional space may need to be required. Staff has not confirmed the cost of new equipment required for captioning. Fiscal Impact: Language access and translation was budgeted for $20,000 in the FY2020 budget. Some options mentioned above may cost more than the amount budgeted. Council Options: 1. Provide direction to staff to expand language access by increasing the number of documents translated and implementing certain options noted above. 2. Continue to provide the current services but do not expand services. 3. Continue to provide the current services and request staff to provide additional information regarding other options and/or costs of options. 4. Delay action on this item at this time. Staff Recommendation: At this time, staff is interested in hearing Council’s discussion and receiving policy direction. Recommended Motion: N/A Attachments: N/A 2 004  2 Discussion on Policy for Events and Solicitation 005  CITY OF COLLEGE PARK, MARYLAND WORKSESSION AGENDA ITEM Prepared By: Ryna Quinones Meeting Date: May 21, 2018 Communications Coordinator Presented By: Ryna Quinones Proposed Consent Agenda: No Communications Coordinator Originating Department: Administration / Communications Issue Before Council: Discussion of a City Event Sponsorship Policy Strategic Plan Goal: One College Park Background/Justification: The City hosts numerous events throughout the year that draw tens of thousands of people to experience the College Park community and its amenities and programs. Some events are primarily organized by staff, and others are organized by committee members or in collaboration with other organizations. These events enhance the community as a whole and provide civic activities, community outreach, and a thriving and lively atmosphere for our residents. Several City events receive sponsorship or donations from businesses to offset costs or add value to the event. For example, College Park Day, Bike to Work Day, Halloween Thing, and Night Out in College Park have all used donations or sponsorships. Sponsorships have ranged from food donations to financial contributions. There has not been a clear policy on when and how staff or Board/Committee members may solicit donations, goods, services or sponsorship for events. Concerns have been raised by staff and Council regarding when and why the City (including staff and committee members acting on behalf of the City) should solicit for donations of any kind; how equal access to sponsorship opportunities can be provided; and whether there could be potential conflicts of interest, particularly with businesses that had pending matters with the City. There have also been questions about what constitutes a City event and how the event planning and promotions are handled. To protect the City and create a clear, uniform process, a draft City Event Sponsorships Policy has been developed by the Office of Communications. The policy defines Events, how they would be approved, and how sponsorships would be conducted. Fiscal Impact: None. Council Options: Staff is interested in Council feedback on the proposed policy. If Council is interested, staff will bring back a policy for Council review and approval. Depending on the direction from Council regarding this policy, it may be necessary to make minor conforming changes to existing policies. If so, all proposed changes will come back to the Mayor and Council for approval at the same time as this policy. Staff Recommendation: N/A Recommended Motion: N/A Attachments: Draft City Event Sponsorships Policy 006  Draft City Event Sponsorship Policy May 17, 2019 Section 1. City Events City Events (“Events”) are any advertised/promoted functions organized in whole or in part by the Mayor and/or Councilmembers, City staff, or City Boards, Commissions or Committees (“Boards”) in their official capacities. Meetings are generally not Events. Prior to any spending or promotion, all Events must be approved. The City Manager may approve the Event, or refer for approval by the Mayor and Council. To be approved, an Event must be open to the public; must promote the City or City values; provide community engagement and outreach; celebrate new facilities, public spaces or programs; support the mission of the City and/or the charter of the Board, and/or provide information or resources to the public. Event participation and content shall not discriminate on the basis of race, religion, sex, age, ethnicity, ancestry or national origin, physical or mental disability, color, marital status, sexual orientation, gender identity, genetic information or political affiliation. Events shall be inclusive and non-denominational. Section 2. Solicitation for City Approved Events Solicitation by the Mayor or Councilmembers, City staff or Boards for sponsorships, goods, donations, participation or services (“Sponsorships”) from business entities or individuals for City approved Events must be made through the City’s Office of Communications. Solicitation for Sponsorships for approved Events is conditioned on the following: • The solicitation must be approved by the City Manager or designee in writing. • Any solicitation shall be in writing, broad-based and not specifically focused on entities or individuals doing business with or regulated by the City. • Only the City Office of Communications may engage in solicitation activities. • Solicitation of any entity or individual with a pending or foreseeable procurement matter or other matter that will involve a Mayor and City Council vote or support should be avoided. • Communications regarding solicitations shall advise potential donors or sponsors that a donation or sponsorship does not result in any special access, treatment or fiscal benefit to the donor. • The City’s recognition of specific Sponsorships, if any, should be pre-determined in a consistent way and made part of the solicitation information. • City employees must not receive any personal benefit from the donations. • The Office of Communications shall keep accounting records of the Sponsorship, amount or items donated, and disposition of donations. • All solicitations and donations/sponsorships must comply with the City Policy Regarding Fundraising and Funds Held For City-appointed Authorities, Boards, Commissions and Committees (“Boards”). These guidelines are in place to protect the City from any potential conflict of interests and to ensure that Sponsorships are conducted in a transparent way, devoid of any improper influence. 007  3 Election Matters 008  CITY OF COLLEGE PARK, MARYLAND WORKSESSION AGENDA ITEM Meeting Date: May 21, 2019 Prepared By: Janeen S. Miller, City Clerk Presented By: Janeen S. Miller, City Clerk Consent Agenda: No Originating Department: City Clerk for Board of Election Supervisors Issue Before Council: Discussion of matters pertaining to the November 5, 2019 City election Strategic Plan Goal: Goal 5 – Effective Leadership Background/Justification: 1. Designate a new polling location to replace City Hall: The Board of Election Supervisors attended the February 5 Worksession and discussed several election related matters with the Council, including Early Voting, adding a poll at Stamp Student Union, and adding a sixth Election Supervisor to the Board. The Council subsequently moved forward with approval of Early Voting, adding a sixth Election Supervisor, and designated Stamp Student Union as a third polling location, in addition to Davis Hall and City Hall. As anticipated at that time, we have now determined that City Hall won’t be available as a polling location this fall due to the impending City Hall redevelopment project. Council is being asked to consider whether to designate a replacement poll. The Board of Election Supervisors is recommending adding Ritchie Coliseum as the third polling location (memo attached). Arrangements can be made with the University of Maryland for use of the space at no cost. We don’t anticipate having the same parking problems at Ritchie that we are facing at Stamp. Therefore, staff recommends re-designating the three polling locations for the November 5 City election as Davis Hall, Ritchie Coliseum and Stamp Student Union. 2. Revised election budget / Discussion of Voting Centers: When we came to you in February, we were exploring the functionality of Voting Centers, which would allow a qualified voter to vote at any of the City’s three designated polls. This concept requires that the poll locations be connected in real time, just like the state/county do for early voting. Our initial plan was to work with the state on making this work, but in March they told us that they wouldn’t be able to support us because they were tasked on another more pressing matter. We regrouped and held meetings with ES&S, our election vendor, and Volta, the City’s IT consultant, on the connectivity issue. Several meetings have been held, a plan is in place, and equipment has been ordered. Confidence is high that we have a workable plan, but we have not been able to test it yet. The preliminary election budget presented in February has been updated to include these costs and is attached for your review. Once we have tested the equipment and know we have a working connectivity plan, we will proceed with advertising the polling locations and Voting Center concept to the City’s voters. Fiscal Impact: See above. Council Options: 1. Designate Ritchie Coliseum as a poll location instead of City Hall 2. Don’t designate a replacement poll location for City Hall 3. Request more information and discuss further Staff Recommendation: Staff will take direction from Council 009 Attachments: 1 – Memo from BOES re Ritchie Coliseum 2 – Revised election budget 2 010 TO: Mayor and Council FROM: Jack Robson, Chief Election Supervisor SUBJECT: City Hall - Replacement Polling Location DATE: 14 May 2019 At our meeting on April 18th the Election Supervisors discussed the use of the University of Maryland’s Ritchie Coliseum as the replacement location for the City Hall poll. It meets all our requirements as a polling location. The City Code (§ C34-5) provides that: Polling places shall be designated by the Supervisors of Elections with the approval of Mayor and Council…. The Supervisors request that the Mayor and Council approve the Ritchie Coliseum, located on the University of Maryland College Park Campus, 7675 Baltimore Ave, College Park, as an authorized City polling location. 011  November 2019 Election Budget Estimate (FY ‘20 Budget) – Update May 17, 2019 Account 1012 – Board of Election Supervisors: 30-13 Payment to election workers: 1,025 hours x $16/hour = $16,400 • Training (45 people x 4 hours) = 180 hours • Early Voting (11 people x 12 hours = 132 + 2 hours) = 134 hours • Election Day (15 per poll x 3 polls x 15 hours) = 675 hours • Canvass (6 people x 6 hours) = 36 hours XX-XX Part-time election clerk $6,000 36-10 Printing of election fliers $500 36-10 Printing/Postage for the Election Guide mailer $3,500 36-10 Postage for mailing absentee ballots (330 x $1.51/each) $500 36-15 Meals for election workers (45 x average of $15/each) $675 48-25 Payment to State Board of Elections for ePoll book data $1,000 48-25 Voting Equipment and technical support $16,000 48-25 Printing of ballots ESTIMATE $2,200 60-10 Supplies (increase for an additional poll + early voting) $500 48-25 Connectivity solution hardware and technical support $6,150 67-20 Purchase state election manuals (6) $300 XX-XX Parking at Stamp Union for pollworkers and voters $540 XX-XX Mailing of Voter Notification Cards from the County $3,250 XX-XX Public Works Crew and Truck on overtime to transport $500 equipment and supplies to/from polls XX-XX Translation of printed election material $1,000 TOTAL: $59,015 --- Placeholders --- Placeholder: Camera operator for a televised event $250 Placeholder: Approved Candidates Events - Broadcast $500 Placeholder: Approved Candidates Events – Interpreter $600 Notes: 1. “Reminder to Vote” neighborhood yard signs - re-use signs from 2017 2. Assume 15 pollworkers (including Supervisors) per poll on Election Day, and 11 pollworkers for Early Voting. 012  4 Appointments to Boards and Committees 013  City of College Park Board and Committee Appointments Shaded rows indicate a vacancy or reappointment opportunity. The date following the appointee’s name is the initial date of appointment. January 29, 2019: Mayor and Council unfroze appointments to all Boards and Committees except Cable Television Commission and Citizens Corp Council. Advisory Planning Commission Appointee Represents Appointed by Term Expires Larry Bleau 7/9/02 District 1 Mayor 02/22 Llatetra Brown Esters District 2 Mayor 06/21 Christopher Gill 09/24/13 District 1 Mayor 10/19 James E. McFadden 2/14/99 District 3 Mayor 01/20 Ben Flamm 01/02/18 District 2 Mayor 08/21 Santosh Chelliah 01/02/18 District 4 Mayor 08/19 Stephanie Stullich 01/02/18 District 3 Mayor 02/22 City Code Chapter 15 Article IV: The APC shall be composed of 7 members appointed by the Mayor with the approval of Council, shall seek to give priority to the appointment of residents of the City and assure that there shall be representation from each of the City’s four Council districts. Vacancies shall be filled by the Mayor with the approval of the Council for the unexpired portion of the term. Terms are three years. The Chairperson is elected by the majority of the Commission. Members are compensated. Liaison: Planning. Airport Authority Appointee Resides in Appointed by Term Expires James Garvin 11/9/04 District 3 M&C 02/22 Jack Robson 5/11/04 District 3 M&C 10/20 Anna Sandberg 2/26/85 District 3 M&C 03/19 Gabriel Iriarte 1/10/06 District 3 M&C 01/20 Christopher Dullnig 6/12/07 District 2 M&C 02/20 David Kolesar 04/28/15 District 1 M&C 12/21 Dave Dorsch 08/11/15 District 3 M&C 12/21 City Code Chapter 11 Article II: 7 members, must be residents and qualified voters of the City, appointed by Mayor and City Council, for three-year terms. Vacancies shall be filled by M&C for an unexpired portion of a term. Authority shall elect Chairperson from membership. Not a compensated committee. Liaison: City Clerk’s Office. Animal Welfare Committee Appointee Resides in Appointed by Term Expires Dave Turley 3/23/10 District 1 M&C 04/22 014 Patti Stange 6/8/10 Non resident M&C 04/21 Taimi Anderson 6/8/10 Non resident M&C 02/18 Suzie Bellamy 9/28/10 District 4 M&C 04/21 Kathy Rodeffer 11/24/15 Non resident M&C 03/23 Kennis Termini 03/26/19 District 1 M&C 03/23 Bram Turner 04/09/19 District 1 M&C 04/23 Resolution 15-R-26, 10-R-20: Up to fifteen members appointed by the Mayor and Council for three- year terms. Not a compensated committee. Liaison: Public Services. Board of Election Supervisors Appointee Represents Appointed by Term Expires John Robson (Chief) 5/24/94 Mayoral appt M&C 03/21 Lisa Williams 10/23/18 District 1 M&C 03/21 Diane Ligon 02/26/19 District 2 M&C 03/21 John Payne 04/25/17 District 3 M&C 03/21 Maria Mackie 08/12/14 District 4 M&C 03/21 Cameron Thurston 03/26/19 Mayoral appt M&C 03/21 City Charter C4-3: The Mayor and Council shall, not later than the first regular meeting in March of each year in which there is a general election, appoint and fix the compensation for six qualified voters as Supervisors of Elections, one of whom shall be appointed from the qualified voters of each of the four election districts and two of whom shall be appointed by the Mayor with the consent of the Council. The Mayor and Council shall designate one of the six Supervisors as the Chief of Elections. This is a compensated committee; compensation is based on a fiscal year. Per Council action (item 19-G-46) effective July 1, 2019: For each of the next two years, the Chief Election Supervisor will receive $960/fiscal year and the Supervisors will receive $720/fiscal year. Liaison: City Clerk’s office. Charter Review Commission Appointee Represents Appointed by Term Expires John Krouse 12/11/18 District 1 Kabir Members shall Nathan Rickard 12/11/18 District 1 Kennedy serve until the Brooks Boliek 12/11/18 District 2 Brennan Commission’s Cameron Thurston 12/11/18 District 2 Dennis findings are Ray Ranker 01/08/19 District 3 Day submitted to the Virdina Gibbs 12/11/18 District 3 Rigg Mayor and Council, Normand Bernache 01/08/19 District 4 Kujawa expected no later Peter King 12/11/18 District 4 Mitchell than May 31, Nora Eidelman 12/11/18 At-large Mayor 2019. Dan Alpert 12/11/18 At-large Mayor Established 11-20-2018 by Resolution 18-R-23. Members shall select a Chair and Vice Chair from among the appointed members. Not a compensated commission. Liaison: City Clerk 015  College Park City-University Partnership Appointee Represents Appointed by Term Expires Carlo Colella Class A Director UMD President 06/30/21 Edward Maginnis Class A Director UMD President 06/30/21 Ken Ulman Class A Director UMD President 06/30/19 Brian Darmody Class A Director UMD President 06/30/20 Patrick L. Wojahn (01/12/16) Class B Director M&C 06/30/20 Maxine Gross Class B Director M&C 06/30/20 Senator James Rosapepe Class B Director M&C 06/30/19 Stephen Brayman Class B Director M&C 06/30/20 David Iannucci (07/15/14) Class C Director City and University 06/30/20 Dr. Richard Wagner Class C Director City and University 06/30/19 The CPCUP is a 501(c)(3) corporation whose mission is to promote and support commercial revitalization, economic development and quality housing opportunities consistent with the interests of the City of College Park and the University of Maryland. The CPCUP is not a City committee but the City makes appointments to the Partnership. Class B Directors are appointed by the Mayor and City Council; Class C Directors are jointly appointed by the Mayor and City Council and the President of the University of Maryland. College Park Seniors Committee Appointee: Represents: Appointed by: Term Expires Arelis Pérez 11/14/17 Resident, District 1 M&C 11/19 Manuel Guevara-Cordova 03/28/17 Resident, District 3 M&C 03/19 Rosemary Perticari 04/11/17 Resident, District 1 M&C 04/21 Mary Anne Hakes 04/11/17 Resident, District 3 M&C 04/21 Jackie Kelly 05/23/17 Resident, District 1 M&C 05/19 Darlene Nowlin 08/08/17 Resident, District 4 M&C 08/19 Bonnie McClellan Resident, District 4 M&C 01/20 Victoria Evans 01/15/19 Resident, District 2 M&C 01/21 Robert Thurston 03/12/19 Resident, District 2 M&C 03/21 Lynn Topp 04/23/19 Non-Resident M&C 04/21 VACANT Resolution 16-R-33 adopted December 13, 2016. Resolution 17-R-29 adopted November 28, 2017 increased membership. Resolution 19-R-07 adopted April 9, 2019 removed the Councilmember designation and increased membership. Up to 11 members, with the goal of at least one resident per Council district. Two-year terms. The Committee shall appoint a Chair and Vice Chair each with a term of one year from among the members of the committee. Not a compensated committee. Liaison: Youth, Family and Senior Services. 016  Committee For A Better Environment Appointee Resides in Appointed by Term Expires Suchitra Balachandran 10/9/07 District 4 M&C 01/20 Donna Weene 9/8/09 District 1 M&C 01/19 Alan Hew 01/12/16 District 4 M&C 02/22 Daniel Walfield 02/23/16 District 1 M&C 02/19 Todd Larsen 03/22/16 District 2 M&C 03/22 Jordan Schakner 10/10/17 District 1 M&C 10/20 Caroline Wick 02/12/19 District 3 M&C 02/22 Alexa Bely 02/12/19 District 3 M&C 02/22 Oscar Gregory 02/26/19 District 4 M&C 02/22 Cameron Thurston 02/26/19 District 2 M&C 02/22 Pablo Regis de Oliveria 03/12/19 District 3 M&C 03/22 Andrea McNamara 03/12/19 District 3 M&C 03/22 Matt Dernoga 03/26/19 District 1 M&C 03/22 City Code Chapter 15 Article VIII: No more than 25 members, appointed by the Mayor and Council, three year terms, members shall elect the chair. Not a compensated committee. Liaison: Planning. Complete Count Committee Appointee: Suggested Composition / Slot filled: Robert Day 12/11/18 Councilmember – Liaison to full Council Denise Mitchell 12/11/18 Councilmember – Liaison to full Council Heidi Biffl 12/11/18 UMD Dept of Fraternity & Sorority Life Gloria Aparicio-Blackwell 12/11/18 UMD Office of Community Engagement Michael Glowacki 12/11/18 UMD Dept of Resident Life Jim Nealis 02/12/19 Resident John Payne 02/12/19 Neighbors Helping Neighbors Lupi Quinteros-Grady 02/26/19 Latino community liaison Melissa Sites 12/11/18 Community Association – CPAE Andy Miller 02/12/19 PGPOA / landlord representative Branson Cameron 04/23/19 UMD Student VACANT Resolution 18-R-14 adopted 10-09-2018; Resolution 19-R-06 adopted 04-09-2019: Composed of up to 12 members appointed by the Mayor and Council. Target representation shown above. Members shall be representative of a cross-section of residents willing to serve until the completion of the 2020 Census. Committee will be discharged after a report summarizing their goals and achievements is presented to Council at the conclusion of the 2020 Census. The committee shall select a Chair from among the members. A quorum for purposes of conducting business shall be a majority of appointed members. Not a compensated committee. Liaison: Planning. 017  Education Advisory Committee Appointee Represents Appointed by Term Expires Alethea Ten Eyck-Sanders 11/10/15 District 3 M&C 11/17 Melissa Day 9/15/10 District 3 M&C 05/21 Carolyn Bernache 2/9/10 District 4 M&C 02/21 Stacy Currie 01/29/19 UMCP UMCP 01/21 Dawn Powers 1/26/16 District 2 M&C 01/18 David Toledo 04/25/16 District 1 M&C 04/21 Rose Greene Colby District 3 M&C 02/21 Doris Ellis 08/08/17 District 4 M&C 08/19 Tessie Aikara 05/14/19 District 4 M&C 05/21 Resolutions 97-R-17, 99-R-4, 10-R-13, 15-R-25, and 17-R-09: At least 9 members who shall be appointed by the Mayor and Council: at least two from each Council District and one nominated by the University of Maryland. All except the UMCP appointee shall be City residents. Two year terms. The Committee shall appoint the Chair and Vice-Chair of the Committee from among the members of the Committee. Not a compensated committee. Liaison: Youth and Family Services. Ethics Commission Appointee Represents Appointed by Term Expires Nora Eidelman 11/24/15 District 1 Mayor 11/19 Joe Theis 05/12/15 District 2 Mayor 06/19 Rachel Gregory District 3 Mayor 05/20 Gail Kushner 09/13/11 District 4 Mayor 05/20 Robert Thurston 9/13/05 At Large Mayor 05/20 Alan C. Bradford 1/23/96 At-Large Mayor 11/19 Frank Rose 05/08/12 At-Large Mayor 05/20 City Code Chapter 38 Article II: Composed of seven members appointed by the Mayor and approved by the Council. Of the seven members, one shall be appointed from each of the City's four election districts and three from the City at large. 2 year terms. Commission members shall elect one member as Chair for a renewable one-year term. Commission members sign an Oath of Office. Not a compensated committee. Liaison: City Clerk’s office. Housing Authority of the City of College Park Bob Catlin 05/13/14 Mayor 05/01/19 James McFadden 10/09/18 Mayor 05/01/23 John Moore 9/10/96 Mayor 05/01/19 Arelis Perez 04/10/18 Mayor 05/01/20 Carl Patterson 12/11/12 Attick Towers resident Mayor 05/01/22 The College Park Housing Authority was established in City Code Chapter 11 Article I, but it operates independently under Division II of the Housing and Community Development section of the Annotated Code of Maryland. The Housing Authority administers low income housing at Attick Towers. The Mayor appoints five commissioners to the Authority; each serves a five year term; 018 appointments expire May 1. Mayor administers oath of office. One member is a resident of Attick Towers. The Authority selects a chairman from among its commissioners. The Housing Authority is funded through HUD and rent collection, administers their own budget, and has their own employees. The City supplements some of their services. Martin Luther King, Jr. Tribute Committee Appointee Represents Appointed by Term Expires Lilla Sutton 09/27/16 District 2 M&C 09/19 Dottie Chicquelo Non-resident M&C 09/19 Jordan Schakner 10/10/17 District 1 M&C 10/20 Anita Wolley 11/14/17 District 2 M&C 11/20 VACANT M&C Resolution 16-R-11 adopted 06-14-2016. Purpose is to plan, organize and execute an annual event in honor of Dr. King. Between five and nine members, appointed by the Mayor and Council for three-year terms. The Committee shall appoint the Chair and Vice-Chair from among their membership annually. A quorum will consist of a majority of the appointed members. The Committee may work with partners such as the University of Maryland, the Maryland National Capital Park and Planning Commission, local schools and faith communities, and others as appropriate, in planning the event. Liaison: Public Services. Noise Control Board Appointee Represents Appointed by Term Expires Mark Shroder 11/23/10 District 1 Council, for District 1 01/19 Harry Pitt, Jr. 9/26/95 District 2 Council, for District 2 04/20 Alan Stillwell 6/10/97 District 3 Council, for District 3 09/20 Suzie Bellamy District 4 Council, for District 4 12/20 Adele Ellis 04/24/12 Mayoral Appt Mayor 08/20 Larry Wenzel 3/9/99 Alternate Council - At large 02/18 Aaron Springer 10/09/18 Alternate Council – At large 10/22 City Code Chapter 138-3: The Noise Control Board shall consist of five members, four of whom shall be appointed by the Council members, one from each of the four election districts, and one of whom shall be appointed by the Mayor. In addition, there shall be two alternate members appointed at large by the City Council. The members of the Noise Control Board shall select from among themselves a Chairperson. Four year terms. This is a compensated committee. Liaison: Public Services. Recreation Board Appointee Lives In Appointed by Term Expires Sarah Araghi 7/14/09 District 1 M&C 10/18 Barbara Pianowski 3/23/10 District 4 M&C 11/20 Judith Oarr 05/14/13 District 4 M&C 05/19 Bettina McCloud 1/11/11 District 1 M&C 01/20 Christina Toy 01/09/18 District 1 M&C 01/21 019 Jane Hopkins 1/23/18 District 4 M&C 01/21 Janice Bernache 02/13/18 District 3 M&C 02/21 Santosh Chelliah 10/09/18 District 4 M&C 10/21 Darlene White 10/09/18 District 2 M&C 10/21 Aiina De Triana 03/26/19 District 1 M&C 03/22 City Code Chapter 15 Article II: Effective 2/2/16: 10 members appointed by the Mayor and Council for three-year terms with a goal of representation from each district. The Chairperson will be chosen from among and by the district appointees. Not a compensated committee. Additional participants include the University of Maryland liaison and the M-NCPPC liaison. Liaison: Public Services. Tree and Landscape Board Appointed Member Represents Term Expires by Christine O’Brien 08/11/15 Citizen M&C 04/21 James Meyer 10/24/17 Citizen M&C 10/19 Todd Reitzel 04/09/19 Citizen M&C 04/21 Rashawna Alfred 04/09/19 Citizen M&C 04/21 Janet Wagner 04/09/19 Citizen M&C 04/21 Todd Larsen (or an alternate) CBE Chair Liaison John Lea-Cox 1/13/98 City Forester M&C 04/21 (This designation to be removed) Planning Director Brenda Alexander Public Works Director City Code Chapter 179-5: The Board shall have 9 voting members: 5 residents appointed by M&C, the CBE Chair or designee, the City Forester or designee, the Planning Director or designee and the Public Works Director or designee. Two year terms. Members choose their own officers. Not a compensated committee. Liaison: City Clerk’s office. Veterans Memorial Committee Appointee Represents Appointed by Term Expires Joseph Ruth 11/7/01 VFW M&C 01/19 Blaine Davis 10/28/03 American Legion M&C 01/19 Rita Zito 11/7/01 M&C 12/18 Seth Gomoljak 11/6/14 M&C 11/17 Mary Cook 02/12/19 M&C 02/22 Lisa Fischer 02/26/19 M&C 02/22 VACANT VACANT VACANT Resolution 15-R-27, 01-G-57: Board comprised of 9 to 13 members including at least one member from American Legion College Park Post 217 and one member from Veterans of Foreign Wars Phillips-Kleiner Post 5627. Appointed by Mayor and Council. Three year terms. Chair shall be elected each year by the members of the Committee. Not a compensated committee. Liaison: Public Works. 020  5 Future Agenda Items 021 TO: Mayor, City Council, City Manager and Department Directors FROM: Janeen S. Miller, City Clerk DATE: May 15, 2019 RE: Future Agendas The following items are tentatively placed on future agendas. This list has been prepared by the City Manager and me, and represents the current schedule for items that will appear on future agendas. MAY 28, 2019 REGULAR MEETING Adoption of the FY ’20 Budget Introduction of an ordinance to amend Chapter 138, Noise Presentation on new City crime maps – Bob Ryan, Director of Public Services JUNE 4, 2019 WORKSESSION Discussion with Lisa Choplin, Director, I-495 & I-270 P3 Office, and SHA staff, on the Governor’s Traffic Relief Plan – the Four Cites have been invited – Mayor Wojahn (30) 03-06-19: Review of Detailed Site Plan for College Park Metro apartments – Terry Schum, Director of Planning (40) 05-02-19: Consideration of a request to amend the Declaration of Covenants to increase the occupancy limit for 4619 College Avenue - Suellen Ferguson, City Attorney (30) (19-G-76) Review and possible approval of a Property Use Agreement for Steven R. Jennings, Managing Member, for a Class B (BLX), Beer, Wine and Liquor for the use of The Hall – CP Arts & Entertainment, LLC, t/a The Hall, 4425 Campus Drive, College Park, 20742 – Bob Ryan, Director of Public Services Discussion of Program Open Space allocation – Terry Schum, Director of Planning 022 5/17/2019 S:\CityClerk\2019\2019 FUTURE AGENDAS\051519FA.doc  JUNE 11, 2019 REGULAR MEETING Proclamation for Immigrant Heritage Month Oral Argument in CPV-2019-03, 9604 51st Place, College Park, Maryland Oral Argument for Hu, 5105 Iroquois Street TUESDAY, JULY 2, 2019 WORKSESSION Discussion on bonding for City Hall and other projects – Davenport and Associates TUESDAY, JULY 9, 2019 REGULAR MEETING Discussion of nuisance laws – Bob Ryan, Director of Public Services (request to move this to July 9 Regular Meeting) 01-23-19: Award of Design/Build Contract for College Park Woods Pool property – Suellen Ferguson, City Attorney (30) Extension of concrete and asphalt maintenance contract with NZI – Steve Halpern, City Engineer WEDNESDAY, AUGUST 7, 2019 WORKSESSION 05-15-19: Award of contract for micro-mobility services – Terry Schum, Director of Planning TUESDAY, AUGUST 13, 2019 REGULAR MEETING ANNUAL ITEMS January, early: Discussion of Homestead Tax Credit Rate (currently at 0%) (must certify by March 25 to change rate) January, after an election: Review and adoption of Council Rules and Procedures IFC/PHA Annual meeting with Council (when is best?) March: Annual Review/Renewal of Insurance Contracts March: Annual farmers market debrief March: Annual Economic Development Report April and September: Comments on the M-NCPPC budget 023 5/17/2019 S:\CityClerk\2019\2019 FUTURE AGENDAS\051519FA.doc October, first regular meeting: Proclamation for Indigenous Peoples’ Day Early Fall: Annual presentation from SHA on projects in the City (schedule prior to CTP discussion) Fall: Appointment of Annual Council Retreat subcommittee November, first regular meeting: Proclamation for Small Business Saturday December: Approval of Annual Retreat agenda MASTER LIST 03-08-12: Trolley Trail negotiations – Suellen Ferguson, City Attorney 04-03-18: Subcommittee recommendations for student recognition program 2019 Quarterly Financial Presentations: January 29, April 23, August 13, October 22 01-08-19: Follow-up discussion on possible City tax credit for certain populations in the City (senior citizens, retired military) as discussed at the January 8 W/S – Gary Fields, Director of Finance 01-23-19: Discussion of discharge of sump pump water runoff (request of Councilmember Kabir – will be discussed during pavement management discussion at Budget Worksession) 08-14-18: Discussion of City-wide parking (45) 01-30-19: Follow-up discussion on the ad-hoc Committee-on-Committee recommendations and review of survey results - Scott Somers, City Manager and the Committee on Committees: Councilmembers Kennedy, Rigg, Brennan and Mitchell (45) 02-05-19: Council approval of any decisions relating to reducing the speed limit, removing traffic calming or removing stop signs on Calvert Road relating to Purple Line construction impacts Discussion of a City rebate program for installation of residential security technology (30) - Bob Ryan, Director of Public Services Ordinance authorizing the acquisition of 7415 Columbia Avenue Property Information Report on the feasibility of a City tax credit for residents to purchase flood insurance – request of Councilmember Rigg Presentation on the University Club (4800 Berwyn House Road) new construction – Terry Schum, Director of Planning 03-05-19: Discussion of City Participation in the National League of Cities Road Map for Equity and Diversity – Mayor Wojahn 024 5/17/2019 S:\CityClerk\2019\2019 FUTURE AGENDAS\051519FA.doc 03-05-19: Discussion of night-time and weekend work on Phase 1 of US 1 reconstruction project from College Avenue to 193 – Scott Somers, City Manager 03-13-19: Public Hearing, amendments to, and possible adoption of 19-O-05, Bulk Trash – Robert Marsili, Director of Public Works 03-13-19: Discussion of additional roadway connectivity between City neighborhoods – Terry Schum, Director of Planning AND 04-02-09: Find options to reduce traffic on our major roadways (include Complete Streets) – request of Councilmember Kabir 03-19-19: Discussion of a pilot e-scooter program – Terry Schum, Director of Planning 03-20-19: Award of contract for construction for Hollywood Dog Park – Scott Somers, City Manager 04-10-19: County Comprehensive Rezoning Discussion – Terry Schum, Director of Planning 04-16-19: Follow-up discussion on tree canopy assessment report – Robert Marsili, Director of Public Works 04-24-19: Discussion on the next Strategic Plan – Scott Somers, City Manager 05-15-19: Discussion of service agreements with CPHA and CPCUP Future Worksessions requested at the FY20 Budget Worksession: 1) Performance Measures – how we use them and how we set them 2) Long-term strategic plan to study additional connectivity – schedule when result of $50K grant is presented; consider a more aggressive time frame in the Complete Streets CIP 3) Update on the Sustainability Plan 025 5/17/2019 S:\CityClerk\2019\2019 FUTURE AGENDAS\051519FA.doc