Mayor & City Council

City of College Park Virtual Meeting Instructions This will be a Zoom virtual meeting. The link is: https://zoom.us/j/92398574069?pwd=MlU3dFB3OG9TZnBQT242R1lsK3RNQT09 Zoom Webinar ID: 923 9857 4069 Zoom Webinar Password: CPjoinMCM A few minutes before the meeting begins 1. To join the meeting by computer or mobile device: • Click on the Zoom link above • If this is the first time you have joined a Zoom meeting and you do not get the prompt to “Open Zoom Meetings”, you will need to click the download & run Zoom link on the page you were taken to. Clicking the link will allow you to install the Zoom app on your device. • If you get the prompt to “Open Zoom Meetings”, click it to join the webinar. 2. To join the meeting by telephone: • Dial 301-715-8592 • Enter Meeting ID: 923 9857 4069, then press # • There is no Participant ID. Just press # • Enter Meeting Password: 419048, then press # As an Attendee Joining a College Park Zoom webinar as an attendee will allow you to watch and listen to the webinar. Attendees can also use the Raise Hand button when the meeting is open for public comment. If the Host unmutes an attendee, that attendee will be able to speak to the webinar until they are muted again. As an attendee, you will not have access to any other functions. On the next screen, enter your email address and name, then click the “Join Webinar” button. 1 001 Uncheck the box next to “Remember my name for future meetings” if you do not want to automatically join subsequent Zoom meetings using the same information. If the webinar is in the pre-meeting “Practice” mode and has not started to broadcast, you will get the following screen. Once the webinar starts broadcasting, you will be taken into the webinar (see the next screenshot below.) Note the “Raise Hand” Control in the lower part of the Zoom window. If the controls are not showing, hover your mouse pointer over the Zoom window and the controls will immediately appear. 2 002 When the webinar is opened for public comment, you can click the “Raise Hand” control so that the Host will know that you would like to speak. When it’s your turn to speak, you will be called upon to speak and you will get the following prompt: Click the Unmute button to speak to the webinar and all the participants will be able to hear you. While you are granted the option to speak, notice the microphone control that will appear at the lower-left corner of your Zoom window. Clicking that control will allow you to unmute and mute yourself. After the Host has stopped the option to speak, the microphone control will disappear and you will not be able to speak to the webinar. 3 003 Guidelines and Best Practices for participation 1. Please keep yourself on “mute” to eliminate background noise. 2. A high-speed, wired internet connection will provide the best results. 3. We recommend that you close other applications on your device to preserve bandwidth. 4. If you will be speaking, we suggest using a headset with microphone for best results. 5. For public comment portions of the meeting, please unmute yourself when prompted by the Mayor, and remember to re-mute yourself when you are finished. Please eliminate as much background noise as possible when you are speaking. 6. Please state your name and whether you are a College Park resident when you begin your testimony. Speakers are given 3 minutes. 4 004  TUESDAY, MAY 4, 2021 CITY OF COLLEGE PARK *VIRTUAL MEETING* Please check meeting notice and City calendar for participant information WORKSESSION AGENDA 7:30 P.M. (There will be a Closed Session after the meeting) COLLEGE PARK MISSION We provide excellent services, transparent and inclusive governance, and advocate for our residents to enhance the quality of life for our diverse community. Time Item Staff/Council 7:30 Call To Order City Manager’s Report Amendments To And Approval Of The Agenda Robert Marsili, Director of Public 7:40 1 Discussion about the lease of certain fleet vehicles instead of Works purchase (20) and Gary Fields, Director of Finance Robert Marsili, Discussion of an amendment to Ordinance 20-O-02 (Bulk Director of Public 8:00 2 Trash) to allow for waiver of fees in a hardship (draft Works and Suellen Ferguson Ordinance 21-O-06) (20) City Attorney Discussion on requiring notification to nearby residents when Bob Ryan, 8:20 3 a request for exemption from the prohibited vehicle Director of Public Services ordinance comes to Council (20) Possible Special Session: Expansion of the City’s summer Kiaisha Barber, 8:40 4 camp scholarships to include Park and Planning and Prince Director of Youth, George’s County Community College summer camps (in Family and Senior Services addition to UMD summer camps) (10) 005 1 8:50 5 Placeholder: Possible Special Session: Approval of the Mayor and Council City Manager’s Contract (15) 9:05 6 Requests for/Status of Future Agenda Items Mayor and Council 9:10 7 Mayor and Councilmember Comments Mayor and Council Bill Gardiner, 9:15 8 City Manager's Comments Interim City Manager 9:20 9 Adjourn CLOSED SESSION Pursuant to the statutory authority of the Maryland Annotated Code, General Provisions Article § 3-305(b), the Mayor and Council of the City of College Park are providing notice that they will meet in a Closed Session after the meeting on May 4, 2021 to consult with Counsel to obtain legal advice and to consult with staff, consultants, or other individuals about pending or potential litigation. The Mayor and Council will not return to public session after the closed session ends. In accordance with the Americans with Disabilities Act, if you need special assistance, please contact the City Clerk’s Office and describe the assistance that is necessary. This agenda is subject to change. Agenda times are estimates only. For the most current information, please contact the City Clerk at 240-487-3501. 006 2  1. Discussion about the lease of certain fleet vehicles instead of purchase 007  CITY OF COLLEGE PARK, MARYLAND WORKSESSION AGENDA ITEM Prepared By: Robert L. Marsili, Jr., Meeting Date: 05/04/2021 Public Works Director Presented By: Robert L. Marsili, Jr., Public Works Director And Gary Fields, Director of Finance Proposed Consent: N/A Originating Department: Department of Public Works Issue Before Council: Discussion about a vehicle lease plan for sedans and mid-size trucks versus capital purchases of these types of vehicles. Strategic Plan Objective: Preserve and enrich our environment and natural beauty to attract people and sustain our City’s future. Background/Justification: During the March 27 Budget Worksession, the concept of a vehicle lease program was briefly discussed as a cost-effective way to improve the City’s aging fleet of mid-size vehicles. Currently, the City’s vehicle procurement process requires funding from the CIP Vehicle Replacement Plan for vehicle purchases. Staff is proposing a 5-year lease for certain types of vehicles (sedans and mid-size trucks) to provide the City with the best option to reduce capital expenditures, minimize the fuel and maintenance budget, and increase vehicle resale value. The 5-year lease method of replacing aging sedans and mid-size trucks will allow the City to stay on the forefront of using fuel efficient vehicles and will support the City’s Strategic Plan. Fiscal Impact: Leasing will allow the City to better leverage financial resources. For 5 vehicles (4 light trucks plus an electric sedan), the five-year lease cost is $153,720 ($30,744/year x five years) vs. an up-front capital outlay of $158,000 to purchase the 5 vehicles. This lease program provides a $76,000 residual value that will come back to the City (or be applied to the subsequent lease) at the end of the five years. That equates to a 5-year net cost of $78,000 ($154K total lease payments less $76K Residual Value) for 4 trucks and an electric sedan. Funds are available in the CIP – Vehicle Replacement Program. The City will be riding an existing Sourcewell contract. Council Options: 1. Authorize the Department of Public Works to move forward with entering a Sourcewell Contract with Enterprise Fleet Management # 060618-EFM for a 5 year lease, not to exceed $160K, for lease of sedans and mid-size trucks, pending approval by City Attorney. 2. Request more information. Staff Recommendation: Option #1 Recommended Motion: N/A Attachments: 1. Fleet Lease Program PowerPoint 008 Fleet Lease Program Sedans/Mid-Size Pickups Robert L. Marsili Jr., Director of Public Works Gary Fields, Director of Finance 1 009  The Current Status of Sedans and Light Trucks  Average Age of Sedans = 7.14 years  Average age of Light Trucks = 7.95 years  As vehicles age:  Significantly higher maintenance costs  Higher fuel usage  Become unreliable, causing downtime  Resale value is reduced 2 010 Key Objectives  Reduce Capital Outlay for specific vehicles  Meet Strategic Plan OKRs #  Have More Effective and Efficient Vehicles  Vehicle Life Cycle is reduced from 8-10 years to 5 years  Operating expenses for fuel and maintenance are reduced  Safety and environmental standards are improved  Allow the City of College Park to be on the forefront of environmental sustainability 3 011  Comparison: Capital Expense v. Purchase  Purchase 4 Light Trucks ($128K) plus 1 Electric Sedan ($30K) = Capital Outlay of $158,000  5-year Lease of the same vehicles (1 year=$30,744 x 5 years) = $153,720  Estimated Equity back to the City at end of Lease Term = $76,000 (Equity can be rolled back into new 5 year lease or taken as a payment)  Net cost to City over five years = $78,000 ($154,000-$76,000) 4 012  Equity Lease Pricing Template ~·C: . . ~~- 'I~ ~ ... t.::!im:!:Ef] W<l iTr.l rnl ~nr;rn . . ::l;r;l IIJ'1"'m''IH.'IJ ll'JI• . ~- ~~ ;f1."mill1ffil'l' ~ \'mnm "v Ford F-350 Regular \$64,5, Open End (Equity) 2022 60 4,000 $32,753.00 $538 2 $1 ,076 $12,912 Cab 8ft. box 4x4 Ford F-250 Regular $60, 120 \ Open End (Equity) 2022 60 4,000 $30,502.00 $501 2 $1 ,002 $12,024 Cab 8 ft box 4x4 Chevrolet Bolt EV $29,040 Open End (Equity) 2022 60 4,000 $29,822.00 $484 1 $484 $5,808 LTWagon \ I . . .... ...,. Summary of Payments ..,. ... '" - ~ ·~ - "ihrlfl~u ~- II.:!.!I Total Vehicles Mv"'"'Y Payment Annual Payment 5 Year Total Payment Total Equity at Term 5 Year Net Payment Ford F-350 Regular 60 2 $6,223 $24,900.00 $18,677.00 $37,354.00 5 $2,562 $30,744 $153,720 $76,204 , $77,518 Cab 8 ft. box 4x4 Ford F-250 Regular Cab 8 ft box 4x4 60 2 $5,795 $23,700.00 $17,905.00 $35,810.00 ~ Chevrolet Bolt EV LT 60 1 $6,560 $9,600.00 $3,040.00 $3,040.00 \ Wagon Vehicle price based on estimated 2022 pricing. 2. ing is based on factory ordering direct from the manufacturer, lead times based on contract execution 3. End Lease has no over mil eage or abnormal wear and tear charges 5 4. of College Park will receive the difference between the Book Value and the Re-sal e value at term 5. ated Mar1<et Value is based on projected holding period and miles 6. service charge deducted from vehicle proceeds upon title transfer 7. of Col lege Park has option to extend holding vehicle period. 013 Fleet Lease Program Benefits  Replace an aging fleet with reduced capital outlay  Improve the environmental sustainability of our fleet  Increase Fuel Efficiency  Increase Fleet Safety  Reduce overall maintenance costs  Vehicles come with manufacturer 5-year 60,000 mi. powertrain warranties  Sourcewell Contract # 060618-EFM- Enterprise Fleet Management  REFERENCES: City of Rockville- Prince George’s County Public Schools-City of Laurel- Montgomery County-Harford County-Frostburg Maryland 6 014  2. Discussion of an amendment to Ordinance 20-O-02 (Bulk Trash) 015  CITY OF COLLEGE PARK, MARYLAND WORKSESSION AGENDA ITEM Prepared By: Robert Marsili, Meeting Date: 05/04/2021 Public Works Director Presented By: Robert Marsili, Proposed Consent: N/A Public Works Director Originating Department: Department of Public Works Issue Before Council: Discussion of an amendment to the Bulk Trash Ordinance (20-O-02) to allow for a waiver of Bulk Trash fees in a hardship situation. Strategic Plan Objective: Innovate and improve City services to enhance quality, value, and accessibility for all our residents. Background/Justification: On January 28, 2020 the Mayor and Council adopted Ordinance 20-O-02 to amend City Code Chapter 119, “Refuse, Solid Waste and Special Trash” and Chapter 110, “Fees and Penalties.” The amendments changed how bulky trash is collected; set fees for collections of an excess number of items; and set penalties for violations. The ordinance was adopted with the following language: “. . . for one year from the effective date of this Ordinance, the charge for bulk trash items will be waived, and will not be assessed until further action of the Mayor and Council. During the one-year period, the City will develop a billing system to track collections of bulk trash by property, gather additional data with respect to bulk trash, and notify owners of the number of bulk trash items collected from their property and the charge, if any, that would have been assessed if the fee were in effect. The data will be used by the Mayor and Council to evaluate the efficacy and impact of the Ordinance.” The pilot period ran from March 1, 2020 through February 28, 2021. At the April 6 Worksession, the Department of Public Works presented the data from the pilot period. The Mayor and Council expressed interest in moving forward with the full implementation of the bulk trash ordinance, with a provision for a waiver of the fees in a hardship situation. The attached draft ordinance 21-O-06 includes the following language to allow for a fee waiver: “A waiver, in whole or in part, of the fee due for any bulk trash collection may be granted by the Public Works Director based on hardship. A hardship exists when the bulk trash generated at a property in the City is the result of an Act of God, such as flooding, or other one-time event, such as illness or death. A denial of a waiver may be appealed to the City Manager, whose decision shall be final.” Fiscal Impact: The fiscal impact is unknown. Council Options: 1. Introduce Ordinance 21-O-06 at next week’s meeting to make provision for a waiver of fees imposed by 20-O-02 (bulk trash). 2. Amend and then introduce Ordinance 21-O-06 next week. 3. Request additional information. Staff Recommendation: Option #1 Recommended Motion: N/A 016 Attachments: 1. Ordinance 21-O-06 2 017  21-O-06 ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF COLLEGE PARK, AMENDING CITY CODE CHAPTER 119, “REFUSE, SOLID WASTE AND SPECIAL TRASH” BY REPEALING AND RE-ENACTING §119-9, “RATES”, TO MAKE PROVISION FOR A WAIVER OF BULKY TRASH COLLECTION FEES IN CERTAIN CIRCUMSTANCES AND TO ALLOW FLEXIBILITY IN BILLING WHEREAS, §5-202 of the Local Government Article of the Annotated Code of Maryland provides that the Mayor and Council of the City of College Park have the authority to pass such ordinances as it deems necessary to preserve peace and good order, and to protect the health, comfort and convenience of the residents of the municipality; and WHEREAS, the City Charter, Article VII, “Powers and Duties of Mayor and Council”, §C7-9, “Refuse collection and disposal service”, authorizes the Mayor and Council to pass such ordinances as may be necessary to provide for the establishment and maintenance of a refuse collection and disposal service; and WHEREAS, the Mayor and Council adopted Chapter 119, “Refuse, Solid Waste and Special Trash”, to establish and maintain a refuse collection and disposal service; and WHEREAS, the Mayor and Council determined that it is in the public interest to amend Chapter 119 to provide for a waiver of the fees for collection of bulky trash in certain circumstances beyond the control of the resident, and to allow flexibility in billing for special, bulky and oversize/overweight collection. Section 1. NOW THEREFORE, BE IT ORDAINED AND ENACTED, by the Mayor and Council of the City of College Park, that Chapter 119, “Refuse, Solid Waste and ____________________________________ CAPS : Indicate matter added to existing law. [Brackets] : Indicate matter deleted from law. Asterisks * * * : Indicate matter remaining unchanged in existing law but not set forth in Ordinance CAPS :Indicate matter added in amendment [Brackets] : Indicate matter deleted in amendment 018  21-O-06 Special Trash”, §119-9, “Rates” be and it is hereby repealed, re-named, re-enacted and amended to read as follows: § 119-9 [Rates] FEES AND WAIVERS. A. FEES. All fees for refuse collection will be payable annually in advance beginning July 1 each year and are as set forth in Chapter 110, Fees and Penalties. A prorated refund will be made upon 30 days' notice to discontinue service. New service will be prorated for the remainder of the year. All fees for special trash, bulky trash and overweight or oversize item collection shall be paid [in advance of collection] WHEN DUE. B. WAIVER. A WAIVER, IN WHOLE OR IN PART, OF THE FEE DUE FOR ANY BULK TRASH COLLECTION MAY BE GRANTED BY THE PUBLIC WORKS DIRECTOR BASED ON PROOF OF HARDSHIP. A HARDSHIP EXISTS WHEN THE BULKY TRASH GENERATED AT A PROPERTY IN THE CITY IS THE RESULT OF AN ACT OF GOD, SUCH AS FLOODING, OR OTHER ONE-TIME EVENT, SUCH AS ILLNESS OR DEATH. A DENIAL OF A WAIVER MAY BE APPEALED TO THE CITY MANAGER, WHOSE DECISION SHALL BE FINAL. Section 3. BE IT FURTHER ORDAINED AND ENACTED by the Mayor and Council of the City of College Park that, upon formal introduction of this proposed Ordinance, which shall be by way of a motion duly seconded and without any further vote, the City Clerk shall distribute a copy to each Council member and shall maintain a reasonable number of copies in the office of the City Clerk and shall post at City Hall, to the official City website, to the City-maintained e-mail LISTSERV, and on the City cable channel, and if time permits, in any City newsletter, the proposed ordinance or a fair summary thereof together with a notice setting out the time and place for a public hearing thereon and for its consideration by the Council. The public hearing, hereby set for _______ on the ________ day of ____________________, 2021, shall follow the publication by at least seven (7) days, may be held separately or in connection with a regular or special Council meeting and may be 2 019  21-O-06 adjourned from time to time. All persons interested shall have an opportunity to be heard. After the hearing, the Council may adopt the proposed ordinance with or without amendments or reject it. Section 4. BE IT FURTHER ORDAINED AND ENACTED by the Mayor and Council of the City of College Park that this Ordinance shall become effective on July 1, 2021 provided that, as soon as practicable after adoption, the City Clerk shall post a fair summary of the Ordinance and notice of its adoption at City Hall, to the official City website, to the City- maintained e-mail LISTSERV, on the City cable channel, and in any City newsletter. If any section, subsection, provision, sentence, clause, phrase or word of this Ordinance is for any reason held to be illegal or otherwise invalid by any court of competent jurisdiction, such invalidity shall be severable, and shall not affect or impair any remaining section, subsection, provision, sentence, clause, phrase or word included within this Ordinance, it being the intent of the City that the remainder of the Ordinance shall be and shall remain in full force and effect, valid and enforceable. INTRODUCED by the Mayor and Council of the City of College Park, Maryland at a regular meeting on the _________ day of ____________________ 2021. ADOPTED by the Mayor and Council of the City of College Park, Maryland at a regular meeting on the _________ day of _____________________ 2021. EFFECTIVE the 1st day of July, 2021. ATTEST: CITY OF COLLEGE PARK 3 020  21-O-06 By: _________________________________ By: __________________________________ Janeen S. Miller, CMC, City Clerk Patrick L. Wojahn, Mayor APPROVED AS TO FORM AND LEGAL SUFFICIENCY: ______________________________ Suellen M. Ferguson, City Attorney 4 021  3. Discussion on requiring notification to nearby residents when a request for exemption from the prohibited vehicle ordinance 022  CITY OF COLLEGE PARK, MARYLAND WORKSESSION AGENDA ITEM Prepared By: Robert W. Ryan, Meeting Date: 05/04/2021 Director, Public Services Presented By: Robert W. Ryan, Proposed Consent: No Director, Public Services Originating Department: Public Services Issue Before Council: Consider establishing a process to notify and receive comment from neighbors of applicants for permits to park prohibited vehicles on public streets in residential zones. Strategic Plan Objective: Objective 6: Inspire and nurture a welcoming and inclusive community that encourages and embodies engagement, collaboration, and equity throughout our City. Background/Justification: The City Code, Chapter 184, §184-8, prohibits certain types of vehicles from parking on residential streets between the hours of 8:00 p.m. and 6:00 a.m. These include recreational vehicles, boats, boat trailers, any type of trailer, and any special mobile equipment as defined in the Transportation Article of the Annotated Code of Maryland. Special City permits are required to allow such parking. The City Manager may approve a 24-hour permit based on good cause provided by an applicant. The Mayor and Council must approve any period longer than 24 hours, upon good cause provided by the applicant. Currently the process to bring a special permit application to the Mayor and Council includes a written request by a resident to park a prohibited vehicle on the street where they reside. A Worksession discussion with the applicant is scheduled. During the time from application request to Council decision, Parking Enforcement suspends citing the vehicle for violations. Mayor and Council may approve a limited time permit or an unlimited time permit. In the past most Council approved permits have been unlimited. Parking Enforcement issues a special permit sticker for such vehicles. This process has not included any formal notification of neighbors or public hearing when approval is considered. Councilmembers have requested consideration of a process to notify and receive comment from neighbors when applications to park prohibited vehicles have been received. Staff proposes a process similar to that used to consider residential permit parking zones. This would include mailing notices to residents of the block where the request has been made and scheduling a public hearing for Council to consider residents’ feedback. The applicant and residents of that block would then receive written notice of the Council’s decision to approve, approve with time limit, or disapprove the request for permission to park a prohibited vehicle. Fiscal Impact: Cost and staff time to prepare and mail notices to neighbors. Council Options: 1. Approve proposed notification and public hearing process. 2. Approve another process. 3. Take no action. Staff Recommendation: Option #1 023 Recommended Motion: I move to authorize the City Manager to change the administrative process regarding the parking of prohibited vehicles on City residential streets, such that residents on the block are notified of the request and a public hearing is scheduled prior to Council action. Attachments: 1. City Code, Chapter 184, sub-section 184-8 3 Prohibited Vehicles Notification.Docx2 024 § 184-8. Prohibited vehicles; permits required for certain vehicles. [Amended 12-11-1979 by Ord. No. 79-O-6; 5-27-1980 by Ord. No. 80-O-6; 11-9-1983 by Ord. No. 83-O-11; 8-14-1991 by Ord. No. 91-O-21; 9-10-1991 by Ord. No. 91-O-22; 12-10-1991 by Ord. No. 91-O-24; 12-14-2010 by Ord. No. 10-O-09; 2-22-2011 by Ord. No. 11-O-01] A. It shall be unlawful to park or leave standing, between the hours of 8:00 p.m. and 6:00 a.m., any recreational vehicle, boat, boat trailer, or any type of trailer, or any special mobile equipment, as defined in § 11-159 of the Transportation Article of the Annotated Code of Maryland, upon any public street in a residential zone within the corporate limits of the City of College Park, unless an oral or written permit for the same shall have been obtained from the City Manager. Such permit shall be issued only for good cause and for a period not to exceed 24 hours, unless a written permit for a longer period shall have been granted by action of the Mayor and Council, and such permit shall be granted only for good cause. B. Parking restrictions for certain vehicles. (1) Within the corporate limits of the City, it shall be unlawful to park or leave standing the following vehicles at any time upon any public street in a residential zone, and between the hours of 8:00 p.m. and 6:00 a.m. on each day of the week on any other public street: (a) Any vehicle exceeding 21 feet in length or six feet in width that is used for commercial purposes; (b) Any vehicle exceeding a manufacturer's gross vehicle weight specification of 8,500 pounds; (c) Vehicles exceeding 300 cubic feet of load space, and any stake platform trucks, dump trucks, crane or tow trucks. (2) This subsection shall not apply to vehicles while actually loading or unloading, or to vehicles which are in the course of a commercial purpose and do not park for more than a two- hour period. (3) Permission to park a prohibited vehicle, or to extend the time for parking, may be obtained by means of an oral or written permit from the City Manager. Such permit shall be issued only for good cause and for a period not to exceed 24 hours, unless a written permit for a longer period shall have been :1 025 § 184-8 § 184-8 granted by action of the Mayor and Council, and such permit shall be granted only for good cause. C. Any vehicle which is parked in violation of this section shall be subject to being towed from such street and impounded after it has been parked for a twenty-four-hour period. The impoundment of the vehicle shall be done pursuant to § 184-31 et seq. of this chapter. D. Any person issued a citation for a violation of this section shall be subject to a fine as set forth in Chapter 110, Fees and Penalties. :2 026  4. Possible Special Session: Expansion of the City’s summer camp scholarships to include Park and Planning and Prince George’s County Community College summer camps 027  CITY OF COLLEGE PARK, MARYLAND WORKSESSION AGENDA ITEM Prepared By: Kiaisha Barber Meeting Date: 5/4/2021 Director, Youth, Family and Senior Services Presented By: Kiaisha Barber Director Youth, Family and Senior Services Proposed Consent: N/A Originating Department: Youth Family and Senior Services Issue Before Council: Discussion of expanding summer camp scholarships to include Maryland National Capital Park and Planning Commission (M-NCPPC) and Prince George’s Community College summer offerings in addition to camps offered by the University of Maryland. Strategic Plan Objective: OKR #9 Advocate for improving the quality of education and learning opportunities for our residents and community's future. Background/Justification: The Education Advisory Committee supports the City’s offering of scholarships of up to $400 for youth (rising grades K-12) who reside in the City of College Park. Students are eligible to receive a scholarship for one camp session only. Priority is given to youth who did not receive a City of College Park scholarship in previous years. Last year, scholarships were not provided as UMD did not hold summer camp sessions due to COVID-19. In 2019, the City provided camp scholarships to 50 youth from College Park. There is $12,100 included in the FY21 budget for summer camp scholarships. Historically, the scholarship has been for a University of Maryland (UMD) summer camp only. Due to COVID 19 and state guidelines, UMD has modified their camp offerings with limited slots, camp options, and setting. Some camps are in-person while others are virtual. For this reason, this year, Education Advisory Committee members support the use of our scholarship to include camps hosted by Maryland National Capital Park and Planning Commission and Prince George’s Community College. M-NCPPC is offering 600 camp offerings, including virtual and in person opportunities, for students ages 3-17. Prince George’s Community College Owl Scholars Camp supports the retention of grade-level skills in preparation for the rigor of the upcoming school year. Courses also engage students in grades 2-8 in activities that stimulate their career interests in a virtual environment. Fiscal Impact: $12,100 which is included in the FY 21 budget. Council Options: 1. Support the expansion of scholarship funds to include M-NCPPC and Prince George’s Community College Summer Camp opportunities. 2. Decline to expand the scholarship program to include summer camp courses other than those offered by the University of Maryland. Staff Recommendation: Option #1 Recommended Motion: N/A Attachments: None. 028  5. Possible Special Session: Approval of the City Manager’s Contract 029  6. Requests for/Status of Future Agenda Items 030 TO: Mayor, City Council, City Manager and Department Directors FROM: Janeen S. Miller, City Clerk DATE: April 30, 2021 RE: Future Agendas The following items are tentatively placed on future agendas. This list has been prepared by the City Manager and me and represents the current schedule for items that will appear on future agendas. TUESDAY, MAY 11, 2021 REGULAR MEETING Proclamation for Child’s mental health awareness month – Kiaisha Barber, Director of Youth, Family and Senior Services Presentation from the Guilford Run Stormwater group – County Council Member Dannielle Glaros Public Hearing on FY ‘22 Budget and Constant Yield Tax Rate Motion to make the fees and fines from Ordinance 20-O-02 (Bulk Trash) effective as of July 1, 2021 – Robert Marsili, Director of Public Works Introduction of Ordinance 21-O-06 to amend Ordinance 20-O-02 (Bulk Trash) to allow for waiver of fees in a hardship – Robert Marsili and Suellen Ferguson Approval of amendments to the MCCi / Laserfiche contract Approval of free summer parking – Bob Ryan, Director of Public Services TUESDAY, MAY 18, 2021 WORKSESSION Placeholder: Discussion of changes to Proposed Budget as a result of Public Hearings Presentation by ITBS on the draft feasibility study for establishing a City department of building code, permitting and enforcement (RFP CP-20-03) (40) 04-30-21: Aspen - Maryland Request for Recommendation of Waiver of School Facility Surcharge – Terry Schum, Director of Planning (Date Tentative) – (20) 031 4/30/2021 \\10.10.10.123\Data\CityClerk\2021\2021 AGENDAS\050421 FOLDER\043021FA.doc 02-08-21: Discussion of the Calvert Road Field proposed Basketball Court – Steve Halpern, City Engineer (20) TUESDAY, MAY 25, 2021 REGULAR MEETING Adoption of the ‘FY 22 Budget Consideration of a proposal for parking prohibitions at 4500 Beechwood Road Approval of a motion setting Sunday, November 7, 2021 as Election Day TUESDAY, JUNE 8, 2021 WORKSESSION Discussion of the Urban Tree Canopy Protection Policy Placeholder: Closed Session to review applicants for Advisory Boards TUESDAY, JUNE 15, 2021 REGULAR MEETING Proclamation for Pride Month Appointments to Advisory Boards TUESDAY, JULY 13, 2021 WORKSESSION TUESDAY, JULY 20, 2021 REGULAR MEETING WEDNESDAY, AUGUST 4, 2021 WORKSESSION TUESDAY, AUGUST 10, 2021 REGULAR MEETING Quarterly Financial Presentation – Gary Fields, Director of Finance ANNUAL ITEMS January, early: Discussion of Homestead Tax Credit Rate (currently at 0%) (must certify by March 25 to change rate) January, after an election: Review and adoption of Council Rules and Procedures January: Review annual reports and workplans from advisory boards 032 4/30/2021 \\10.10.10.123\Data\CityClerk\2021\2021 AGENDAS\050421 FOLDER\043021FA.doc IFC/PHA Annual meeting with Council (when is best?) March: Annual Review/Renewal of Insurance Contracts March: Annual farmers market debrief March: Annual Economic Development Report April and September: Comments on the M-NCPPC budget June Worksession: Review of applications for advisory board vacancies June Regular Meeting: Annual appointments to advisory boards June Regular Meeting: Proclamation for Pride Month October, first regular meeting: Proclamation for Indigenous Peoples’ Day Early Fall: Annual presentation from SHA on projects in the City (schedule prior to CTP discussion) Fall: Annual police agency presentation November, first regular meeting: Proclamation for Small Business Saturday December: Approval of Annual Retreat agenda MASTER LIST 2021 Quarterly Financial Presentations: January 26, April 27, August 10, October 26. 2021 Quarterly Appointments to advisory boards: January 12, April 13, June 15, October 12 07-09-19: Input from staff and the Airport Authority about the GAO study on helicopters in the City and helicopter noise in the region (15) 10-01-19: Discussion of signing on to the principles of the Maryland Advocates for Sustainable Transportation – request of Mayor Wojahn Discussion of additional roadway connectivity between City neighborhoods - AND – Find options to reduce traffic on our major roadways (include Complete Streets) (40) Terry Schum, Director of Planning; Steve Halpern, City Engineer; Robert Marsili, Director of Public Works 02-04-20: Follow up discussion on certain events held in the City (Veterans and Memorial Day events, MLK Tribute and Blues Festival) Review of proposal for a pilot program for a rebate to homeowners for installation of residential security camera systems - Bob Ryan, Director of Public Services (20) 033 4/30/2021 \\10.10.10.123\Data\CityClerk\2021\2021 AGENDAS\050421 FOLDER\043021FA.doc 05-05-20: Information Report on Edgewood Road Right-Of-Way at intersection with US 1 – Terry Schum and Steve Halpern Discussion of goals and purpose for City Events, and criteria for evaluating City Events (30) 09-01-20: Discussion of a commemorative bench program – request of Councilmember Kabir 09-15-20: Tax credits to homeowners for purchase of flood insurance – Councilmember Rigg 10-07-20: Discussion of City recognition of heritage months and disease prevention months, etc. – Scott Somers, City Manager Appropriate use of staff time and resources at the request of community organizations – Scott Somers, City Manager 11-4-20: Review of College Park policy options for neighborhood stabilization (for those neighborhoods trending toward rentals) – Councilmember Rigg 11-4-20: Options to address traffic back up on Cherry Hill Road caused by Starbucks Drive Through – Councilmember Kabir 12-01-20: Discussion on establishment of a Human Relations Commission – Councilmember Mitchell 12-01-20: Discussion on holding a City-wide business roundtable – Councilmember Mitchell 12-08-20: Discussion of strategies to provide affordable housing (student and other) (with partner stakeholders) to include the possibility of commissioning an affordable housing plan – Mayor Wojahn Follow-up discussion on a City Youth Advisory Committee – Kiaisha Barber, Director of Youth, Family and Senior Services (30) 01-29-20: Discussion of the decennial redistricting and of establishing a redistricting commission (standard census tabulation for voting districts expected by September 30) – Terry Schum, Director of Planning (21-G-28) Award of contract for the design of Hollywood Road Sidewalk – Terry Schum, Director of Planning 03-02-21: Discussion of a Participatory Budgeting process (for next fiscal year) – request of Councilmember Mitchell 03-02-21: Discussion of a public benefit expectation when the Council is asked to support a school surcharge waiver – request of Councilmember Rigg 03-10-21: Transfer of ownership of Rhode Island Avenue to the City - Draft Agreement – Terry Schum 034 4/30/2021 \\10.10.10.123\Data\CityClerk\2021\2021 AGENDAS\050421 FOLDER\043021FA.doc Presentation on Accela land use CRM software Proclamation in September 2021: “Suicide Prevention Month” Request from the College Park Housing Authority about use of City property for a parking lot (30) 04-01-21: Construction Price Amendment / Change Order for the College Park Woods Clubhouse project (20) - Robert Marsili, Director of Public Works 04-07-21: Discussion of options to reduce noise from cars (Kennedy) 04-06-21: Discussion of undeeded property (Rigg) 04-26-21: Presentation on the recommendations of the County’s police reform task force 04-28-21: Closed Session – City Attorney evaluation 035 4/30/2021 \\10.10.10.123\Data\CityClerk\2021\2021 AGENDAS\050421 FOLDER\043021FA.doc