Mayor & City Council

City of College Park Virtual Meeting Instructions This will be a Zoom virtual meeting. The link is: https://zoom.us/j/92398574069?pwd=MlU3dFB3OG9TZnBQT242R1lsK3RNQT09 Zoom Webinar ID: 923 9857 4069 Zoom Webinar Password: CPjoinMCM A few minutes before the meeting begins 1. To join the meeting by computer or mobile device: • Click on the Zoom link above • If this is the first time you have joined a Zoom meeting and you do not get the prompt to “Open Zoom Meetings”, you will need to click the download & run Zoom link on the page you were taken to. Clicking the link will allow you to install the Zoom app on your device. • If you get the prompt to “Open Zoom Meetings”, click it to join the webinar. 2. To join the meeting by telephone: • Dial 301-715-8592 • Enter Meeting ID: 923 9857 4069, then press # • There is no Participant ID. Just press # • Enter Meeting Password: 419048, then press # As an Attendee Joining a College Park Zoom webinar as an attendee will allow you to watch and listen to the webinar. Attendees can also use the Raise Hand button when the meeting is open for public comment. If the Host unmutes an attendee, that attendee will be able to speak to the webinar until they are muted again. As an attendee, you will not have access to any other functions. On the next screen, enter your email address and name, then click the “Join Webinar” button. 1 001 Uncheck the box next to “Remember my name for future meetings” if you do not want to automatically join subsequent Zoom meetings using the same information. If the webinar is in the pre-meeting “Practice” mode and has not started to broadcast, you will get the following screen. Once the webinar starts broadcasting, you will be taken into the webinar (see the next screenshot below.) Note the “Raise Hand” Control in the lower part of the Zoom window. If the controls are not showing, hover your mouse pointer over the Zoom window and the controls will immediately appear. 2 002 When the webinar is opened for public comment, you can click the “Raise Hand” control so that the Host will know that you would like to speak. When it’s your turn to speak, you will be called upon to speak and you will get the following prompt: Click the Unmute button to speak to the webinar and all the participants will be able to hear you. While you are granted the option to speak, notice the microphone control that will appear at the lower-left corner of your Zoom window. Clicking that control will allow you to unmute and mute yourself. After the Host has stopped the option to speak, the microphone control will disappear and you will not be able to speak to the webinar. 3 003 Guidelines and Best Practices for participation 1. Please keep yourself on “mute” to eliminate background noise. 2. A high-speed, wired internet connection will provide the best results. 3. We recommend that you close other applications on your device to preserve bandwidth. 4. If you will be speaking, we suggest using a headset with microphone for best results. 5. For public comment portions of the meeting, please unmute yourself when prompted by the Mayor, and remember to re-mute yourself when you are finished. Please eliminate as much background noise as possible when you are speaking. 6. Please state your name and whether you are a College Park resident when you begin your testimony. Speakers are given 3 minutes. 4 004  TUESDAY, OCTOBER 19, 2021 CITY OF COLLEGE PARK *VIRTUAL MEETING* Please check meeting notice and City calendar for participant information WORKSESSION AGENDA 7:30 P.M. COLLEGE PARK MISSION We provide excellent services, transparent and inclusive governance, and advocate for our residents to enhance the quality of life for our diverse community. Time Item Staff/Council 7:30 Call To Order City Manager’s Report Amendments To And Approval Of The Agenda Gary Fields, 7:40 1 Discussion on use of ARPA funds (45) Director of Finance Discussion of City Code §184-8, “Prohibited Vehicles; permits Bob Ryan, Director required for certain vehicles” regarding the size, weight, and of Public Services types of vehicles prohibited from parking on City streets between and Jim Miller, 8:25 2 Parking the hours of 8 p.m. to 6 a.m., and at any time in a residential Enforcement zone; and the current code requirements for requesting and Manager granting exemptions (30) Review of proposed amendments to the City Charter to allow Suellen Ferguson, City Attorney and 8:55 3 for virtual and/or hybrid meetings, and remote participation in Janeen S Miller, meetings (30) City Clerk Possible Special Session 21-G-125 Approval of a letter to the Request by 9:25 4 Prince George’s County Council stating our opposition to the Mayor Wojahn proposed County Council Member Redistricting Map (15) 005 1 9:40 5 Agenda items for October 28 Four Cities Meeting Mayor and Council 9:45 6 Requests for/Status of Future Agenda Items Mayor and Council 9:55 7 Mayor and Councilmember Comments Mayor and Council Kenneth A. Young, 10:00 8 City Manager's Comments City Manager 10:05 9 Adjourn Janeen S. Miller, 10. INFORMATION REPORT: Rental of the Old Parish House City Clerk In accordance with the Americans with Disabilities Act, if you need special assistance, please contact the City Clerk’s Office and describe the assistance that is necessary. This agenda is subject to change. Agenda times are estimates only. For the most current information, please contact the City Clerk at 240-487-3501. 006 2  1 Discussion on use of ARPA funds 007  CITY OF COLLEGE PARK, MARYLAND WORKSESSION AGENDA ITEM Prepared By: Gary Fields, Finance Director Meeting Date:10/19/2021 Kenny Young, City Manager Bill Gardiner, Asst. City Manager Terry Schum, Planning and Community Development Director Michael Williams, Economic Development Manager Presented By: Kenny Young, City Manager Proposed Consent: No Gary Fields, Finance Director Originating Department: Finance Issue Before Council: Options for use of ARPA funds Strategic Plan Objective: Innovate and improve City services to enhance quality, value, and accessibility for all our residents. Background/Justification: The City of College Park received a total allocation of $21.97 million from the American Rescue Plan Act’s (ARPA), Coronavirus Local Fiscal Recovery Funds (LFRF). That money is payable in 2 equal installments - $10.99 million received in July 2021 and the 2nd installment to be received in July 2022. In general terms the funding is to be used to assist the City, its residents and businesses to recover from the considerable negative economic impacts of the COVID-19 pandemic. ARPA allows the City to use its LFRF to: o Respond to or mitigate the COVID-19 health emergency or its negative economic impacts, including assistance to households, small businesses, nonprofits, and aid for tourism, travel, and hospitality. o Serve the hardest hit communities and families including investments in housing and neighborhoods such as affordable housing development and housing vouchers. o Provide essential workers with premium pay. o Recover revenue loss incurred as a result of the COVID-19 emergency. o Make necessary investments in water, sewer, or broadband infrastructure. Since receipt of the first payment, the City has been planning how to best use these funds to provide for much needed service and assistance within the parameters of the Act. In September 2021, the City disbursed funds to aid five local, nonprofit food service delivery organizations. The City Council approved a total of $250,000 ($50,000 to each organization). At its October 12, 2021, meeting the City Council also approved $75,000 to assist Shop Made In Maryland with tenant improvement and fit-out of commercial space in the new City Hall Facility. Immediate priorities for use of the funds, with further detail following, include providing: A) Recovery of lost revenue for the General Fund B) Financial assistance to residents – families and individuals C) Financial assistance to local businesses A) Recovery of lost revenue for calendar year 2020 has been determined in accordance with ARPA rules and calculated at $1,879,587. Staff plans to include this transfer from ARPA funds to the General Fund on the consent agenda for the October 26 City Council meeting. 008  Lost revenue may also be recovered for calendar year 2021 and 2022. Similar calculations will be made at the appropriate time (February 2022 and 2023- estimated at $5,068,257 total) and communicated to Mayor & Council for their approval. Lost revenue recovered reverts to the General Fund and may be used for City services/projects with no additional restrictions. B) The FY2022 budget includes $250,000 to provide financial assistance for families and individuals. An additional $300,000 is requested to provide rental assistance for residents under the threat of eviction for a total of $550,000. City staff is finalizing program criteria and requirements that will allow residents to apply. Staff will bring these programs to City Council in early November for approval. Based on need, the financial assistance may range up to $7,500. If the budgeted allocation is depleted, additional funding may be appropriated. C) Providing financial assistance to local businesses and nonprofits will likely feature a multi-pronged approach. There are a variety of considerations involved – a wide spectrum of business sectors, as well as sizes of the businesses. ARPA provides specifically for certain categories such as hospitality, tourism, and travel. Staff is working to finalize programs that will help hotels and restaurants that have suffered major economic damage because of COVID. There will also likely be specific project grants, on a case- by-case basis. Consideration will be given to businesses in the hospitality, travel and tourism sectors. Categories for Funding include: Hospitality; Travel and Tourism; other local small businesses and non- profits; and additional funding of the City’s existing Business Façade and Improvement Grant. Intended objectives of the business financial assistance include: - Increasing hotel occupancy - Implementation of marketing strategies that increase visibility and promote the City College Park as a great place to visit compared to established benchmarks - Cross promotion of other City of College Park businesses Michael Williams, Economic Development Manager, will be making a separate presentation to the City Council about more specifics of these programs in November. While the FY2022 budget provides $2 million for business assistance grants, it is anticipated that significantly more dollars could be allocated for this purpose – suggested total of $5 million. Routine business assistance grants will range from $5,000 to $50,000, based on need. Businesses related to hospitality, travel and tourism may have higher allocations. After those vital priorities are addressed, providing much needed financial assistance to families and businesses hardest hit by the pandemic, there is significant funding that can be used in a variety of ways to improve the quality of life in the City. Staff has developed a number of recommendations based on previous Mayor and Council discussions. In summary, those projects include: (See Attachment 1 for detail) 1) Land/Property Acquisition for: $8.8 million: a) Affordable housing/Neighborhood Stabilization and Revitalization b) Commercial Revitalization: c) Public Facilities & Recreation use: 2) Other uses - $350,000 3) Funds already spent/committed - $325,000 If there are additional Council priorities that have not been mentioned, the Worksession will provide an opportunity to propose and discuss them. 009 Total proposed/committed uses as shown in broad categories above expend all ARPA funding: $21,972,844 Note: Council support for a particular project does not commit a specific level of funding until Council has formally approved the project. While ARPA allows for spending of these funds until December 31, 2025 (FY2026), staff recommends that all funds be spent by the end of FY2023 - June 30, 2023. This will have the most immediate impact for hardest hit by the pandemic, as well as reduce the administrative burden on City staff, Fiscal Impact: The City has set up a separate accounting fund for this money to provide a better audit trail and track spending of the funds. There is no net impact on the City’s budget. The $21.97 million of funding received (revenue) will provide for the expenditures. Council Options: 1. Provide direction to staff regarding the general funding categories and amounts, and direct staff to develop specific program requirements and eligibility for the programs listed above, for Council approval. 2. Suggest other/alternative programs for use of ARPA funding. 3. Request staff research additional possible uses of ARPA funding and provide information to Council at a future Worksession. Staff Recommendation: #1 - Provide direction to staff to develop specific program requirements and eligibility for the programs listed above, for Council approval. Recommended Motion: N/A Attachments: 1. Other Proposed Uses of the City’s ARPA Funding 010  Attachment 1 Other Proposed Uses of the City’s ARPA Funding In addition to Recovery of Lost Revenue, Family/Individual Financial Assistance, and Business Assistance programs, staff is recommending other uses of ARPA funding listed below. Please note that some of these suggestions have not yet been determined to qualify under ARPA. The City could use funding from lost revenue recovered to fund projects that do not qualify. The costs noted are estimates, and not all suggested projects have cost estimates at this time. Council support for a particular project does not commit a specific level of funding until Council has formally approved the project. While ARPA allows for spending of these funds until December 31, 2025 (FY2026), staff recommends that all funds be spent by the end of FY2023 - June 30, 2023. This will have the most immediate impact for hardest hit by the pandemic, as well as reduce the administrative burden on City staff. 1. Land/Property Acquisition - $8.8 million a. Affordable housing/Neighborhood Stabilization and Revitalization: • Housing Authority funding for building renovations or new building at Attick Towers- $1 million • Residential Rehab grant program for aging-in-place $1.3 million (including administrative costs) - including Senior Advisory Committee (SAC) partnership with Habitat for Humanity. The SAC is working on a proposal for presentation to the City Council to provide seniors with home modification services • Lakeland neighborhood revitalization plan to support restorative justice effort - $100,000 (plan only—plan may require significant funding for implementation) • Community preservation land trust - $3,000,000 b. Commercial Revitalization: • Façade Improvement grants • Targeted business expansion grants • Investment that helps revitalize Hollywood Commercial District c. Public Facilities & Recreation: • Old Parish House major renovations/improvements (floor, kitchen, site grading, etc.) - $100,000 • Complete renovation of DPW office building (elevator, reworking second floor, etc.) - $250,000 • Purchase compost yard • Acquisition of Park land if other sources of park funding have been depleted • North College Park Community Center—identify land or facility to purchase • Parking Garage improvements (relocate dumpsters, improve aesthetics) - $100,000 • Playground replacements (Calvert Hills, Muskogee, Davis, Old Town) - $202,000 • Improvement of broadband services/I-NET acquisition (fiber) - $1,000,000 2. Other uses - $350,000: a. PPE, deep cleaning of City facilities and other COVID prevention work- $250,000 b. ARPA Consultant – to review proposed expenditures to ensure compliance with ARPA - $100,000 1 011  Attachment 1 3. Funds already spent/committed - $325,000: a. Food service delivery organizations ($50,000 grants) - $250,000 b. Financial assistance to Shop Made in Maryland Store - $75,000 If there are additional Council priorities that have not been mentioned, the Worksession will provide an opportunity to propose and discuss them. The total proposed/committed uses as shown in broad categories above plus recommended program expenditures for recovering lost revenue, family/individual and business financial assistance expend the City’s total ARPA funding of $21,972,844. 2 012  2 Discussion of City Code §184-8 013  CITY OF COLLEGE PARK, MARYLAND WORKSESSION AGENDA ITEM Prepared By: James Miller Meeting Date: 10/19/2021 Parking Manager, Public Services Presented By: Robert W. Ryan Proposed Consent: No Public Services Director and James Miller, Parking Manager Originating Department: Public Services – Parking Management & Enforcement Issue Before Council: Discussion of the City Code (Chapter 184-8) – ‘Prohibited Vehicles’ regarding the size, weight, and types of certain vehicles prohibited from parking on City streets between the hours of 8 p.m. to 6 a.m., and at any time in a residential zone and the current code requirements for requesting and granting exemptions. Strategic Plan Objective: #4: Enhance safety and quality of enforcement to advance our reputation as a safe City. Background/Justification: On February 22nd, 2011, by Ordinance Number 11-O-01, the City Council amended Chapter 184-8 as it pertains to ‘Prohibited Vehicles’, thereby making it unlawful to park or leave standing between the hours of 8:00 pm and 6:00 am upon any public street in a residential zone within the corporate limits of the City of College Park any recreational vehicle, boat, boat trailer, or any type of trailer or special mobile equipment (as defined in §11-159 of the Transportation Article of the Annotated Code of Maryland). It is also be unlawful to park or leave standing any vehicle exceeding 21 feet in length or 6 feet in width that is used for commercial purposes, any vehicle exceeding a manufacturer’s gross vehicle weight specification of 8,500 pounds, any vehicle exceeding 300 cubic feet of load space, any stake platform trucks, dump trucks, or any crane or tow trucks at any time upon any public street in a residential zone, or between the hours of 8:00 pm and 6:00 am on each day of the week on any other public street. Upon the passing of this ordinance the City received complaints from vehicle owners who had not previously been in violation of this City Code but were now subject to citations for noncompliance due to the amendments that were made. Requests for grandfathering were subsequently approved, granting exemptions for three (3) different work vehicles at various residences, to include one (1) vehicle that was given a grace period in order to find an alternative location to move the truck outside of the city limits. A process was then created by which a resident could request a Council exemption from the ‘Prohibited Vehicles’ ordinance. Since then, the City Council has received and granted exemptions for thirteen (13) vehicles and/or trailers, denied three (3) requests for exemption, and granted a temporary grace period for the owner of two (2) other work vehicles so that an alternative for parking off-street in their driveway could be arranged. As of this report there are four (4) additional requests for exemption from the ‘Prohibited Vehicles’ ordinance that are pending. The City Council wishes to further discuss the City Code as it pertains to the ‘Prohibited Vehicles’ ordinance to determine if additional amendments should be made, whether or not future exemption requests may be heard or granted by delegation to the City Manager or his designee, or whether the City Code should be enforced as written without exemption. 014 Fiscal Impact: N/A Council Options: 1. Deny the option for resident exemption requests and enforce the City Code as defined. 2. Allow for resident exemption requests to continue on a case-by-case basis. 3. Delegate the authority to grant permission exceeding 24 hours to the City manager or his designee. Staff Recommendation: #2. This option allows for the Council to consider resident feedback regarding permission to park a prohibited vehicle in a neighborhood. Recommended Motion: I move to continue the existing appeal process, including the notice to neighboring properties, to allow the Council to consider the Code requirement for “good cause” to allow a prohibited vehicle to park on City streets for more than 24 hours, versus neighbor’s concerns for safety and quality of life. Attachments: 1. Chapter 184-8 101921 Work Session - Prohibited Vehicles.Docx2 015 § 184-8. Prohibited vehicles; permits required for certain vehicles. [Amended 12-11-1979 by Ord. No. 79-O-6; 5-27-1980 by Ord. No. 80-O-6; 11-9-1983 by Ord. No. 83-O-11; 8-14-1991 by Ord. No. 91-O-21; 9-10-1991 by Ord. No. 91-O-22; 12-10-1991 by Ord. No. 91-O-24; 12-14-2010 by Ord. No. 10-O-09; 2-22-2011 by Ord. No. 11-O-01] A. It shall be unlawful to park or leave standing, between the hours of 8:00 p.m. and 6:00 a.m., any recreational vehicle, boat, boat trailer, or any type of trailer, or any special mobile equipment, as defined in § 11-159 of the Transportation Article of the Annotated Code of Maryland, upon any public street in a residential zone within the corporate limits of the City of College Park, unless an oral or written permit for the same shall have been obtained from the City Manager. Such permit shall be issued only for good cause and for a period not to exceed 24 hours, unless a written permit for a longer period shall have been granted by action of the Mayor and Council, and such permit shall be granted only for good cause. B. Parking restrictions for certain vehicles. (1) Within the corporate limits of the City, it shall be unlawful to park or leave standing the following vehicles at any time upon any public street in a residential zone, and between the hours of 8:00 p.m. and 6:00 a.m. on each day of the week on any other public street: (a) Any vehicle exceeding 21 feet in length or six feet in width that is used for commercial purposes; (b) Any vehicle exceeding a manufacturer's gross vehicle weight specification of 8,500 pounds; (c) Vehicles exceeding 300 cubic feet of load space, and any stake platform trucks, dump trucks, crane or tow trucks. (2) This subsection shall not apply to vehicles while actually loading or unloading, or to vehicles which are in the course of a commercial purpose and do not park for more than a two-hour period. (3) Permission to park a prohibited vehicle, or to extend the time for parking, may be obtained by means of an oral or written permit from the City Manager. Such permit shall be issued only for good cause and for a period not to exceed 24 hours, unless a written permit for a longer period shall have been granted by action of the Mayor and Council, and such permit shall be granted only for good cause. Prior notice of the meeting at which the Mayor and Council intend to consider or take action on an application for such a permit will be sent to the owner of each residence on the block where the vehicle could be authorized to park. [Amended 5-25-2021 by Ord. No. 21-O-08] C. Any vehicle which is parked in violation of this section shall be subject to being towed from such street and impounded after it has been parked for a twenty-four- hour period or in violation of a permit. The impoundment of the vehicle shall be done pursuant to § 184-31 et seq. of this chapter. [Amended 5-25-2021 by Ord. :1 016 § 184-8 § 184-8 No. 21-O-08] D. Any person issued a citation for a violation of this section shall be subject to a fine as set forth in Chapter 110, Fees and Penalties. :2 017  3 Virtual And/Or Hybrid Meetings, And Remote Participation In Meetings 018  CITY OF COLLEGE PARK, MARYLAND WORKSESSION AGENDA ITEM Prepared By: Suellen M. Ferguson Meeting Date: 10/19/2021 City Attorney Presented By: Janeen Miller, Consent Agenda: No City Clerk and Suellen M. Ferguson, City Attorney Originating Department: City Clerk’s Office Issue Before Council: Discussion of amendments to the City Charter, City Code, Mayor and Council’s Rules and Procedures, and City Policy and Procedures Pertaining to Council-Appointed Boards, to allow for continued Zoom and/or hybrid meetings Strategic Plan Objective: Objective 1: Innovate and improve City services to enhance quality, value and accessibility for all our residents. Background / Justification: During the Worksession on August 4, 2021, the issue of whether to enable the Mayor and Council to continue to meet online and/or in a hybrid format (attending in person and online), and for the public to attend in the same manner, was discussed. This discussion addressed both Mayor and Council meetings and also referenced Council-appointed advisory board meetings. The consensus of Mayor and Council comments appeared to be as follows: For Mayor and Council meetings: • The Mayor and Councilmembers should attend all meetings, including Regular, Worksession, Special, Closed and Administrative Sessions, Informational Meetings and Public Hearings, in-person, whenever possible. • Elected officials can participate remotely based on just cause, such as being ill, out of the area due to vacation or work obligations, absence due to a funeral, a family emergency, or a generally declared emergency, as reasons for Councilmembers not to be in-person during voting sessions. • Except in cases of a generally declared emergency, at least a quorum of the Council must be able to attend in person. • The public should be able to attend in person, to the extent possible under any space/distancing restrictions. The public should also be able to attend remotely, with access to audio, and access to visual, to the extent technologically possible, with the intent of making visual access available to all attendees. • Any Charter amendments required should enable in person and remote attendance at meetings but otherwise allow flexibility, with the details to be set through amendment of Mayor and Council Rules and Procedures. • In any event, Rules and Procedures will be in compliance with the Open Meetings Act. For Council-Appointed Advisory Boards: • Allow in person and/or remote attendance at meetings as determined to be best by the advisory board, to encourage participation and ease the burden on volunteers. • Any ordinance amendments required should enable in person and/or remote attendance at meetings, with the details to be set through amendment of City Policy and Procedures Pertaining to Council- Appointed Boards. • If attending remotely, the public will have access to audio, and access to visual to the extent technologically possible, with the goal of making visual access available to all attendees. 019  • For those committees, such as the Ethics Commission, Advisory Planning Commission and the Noise Control Board, that hold hearings, in person meetings will still be required, but individual members could participate remotely for just cause, and the public would have the option of in person or remote participation. Assuming that the foregoing is the intent of the Mayor and Council, the following amendments would be required to the City Charter and Code: • Various Charter sections contain reference to the number of Councilmembers “present” or “absent”, such as §3-6(b)(2) (A vacancy shall exist if the Mayor or any Council member shall be absent from Council meetings during a consecutive sixty-day period without just cause being shown); §6-2 (If the Mayor is not present, the Mayor Pro Tem shall serve as the presiding officer. If the Mayor and Mayor Pro Tem are not present, the Council members present shall select a presiding officer. . . . Unless otherwise required herein or by other law, all other actions of the Council require a majority vote based on the number of Council members present at the meeting); and §6-3 (To be held, a closed session shall require a supermajority vote of all Councilpersons present, defined as one more than a simple majority of Councilpersons present). However, there is no definition for what constitutes being present at a meeting. A definition should be included in the Charter, to clarify what it means to be present for the Mayor and Council. This can be accomplished by added a new section to Article I, General Provisions, of the Charter, to provide a general definition and enable remote participation, as more fully described in the Rules and Regulations. • Most provisions with respect to Council-appointed advisory boards are found in Chapter 15 of the City Code, although there are other places in the Code that these are found. There are also advisory boards that are not mentioned in the Code but are created by resolution or motion. A definition should be included in Chapter 15, to apply to all Council-appointed advisory boards created in the Code and otherwise, to define what it means to be present and to enable remote participation as more fully described in the Rules and Regulations. Numerous changes will be required in the respective Rules and Regulations of the Mayor and Council and the advisory boards. These changes will be presented in a follow up report, once the charter and code framework has been approved. Fiscal Impact: To be determined, depending on the technology solution that is identified. Council Options: 1. Authorize drafting of charter amendment and code amendment as referenced herein 2. Authorize drafting of different charter amendment and code amendment 3. Not authorize drafting of amendments Staff Recommendation: #1 Attachments: None. 020  4 Special Session 21-G-125 021  5. Discussion of Four Cities Meeting Agenda Items 022  6. Requests for/Status of Future Agenda Items 023 TO: Mayor, City Council, City Manager and Department Directors FROM: Janeen S. Miller, City Clerk DATE: October 13, 2021 RE: Future Agendas The following items are tentatively placed on future agendas. This list has been prepared by the City Manager and me and represents the current schedule for items that will appear on future agendas. TUESDAY, OCTOBER 26, REGULAR MEETING Presentation from SHA on projects in the City 11-4-20: Presentation of County proposal to improve Cherry Hill Road to address traffic back-ups – Steve Halpern, City Engineer Quarterly Financial Presentation – Gary Fields, Director of Finance First quarter FY22 Strategic Plan update – Bill Gardiner, Assistant City Manager Award of contract CP-22-02 for Odessa Park Playground Project to construct a playground and access walkway at the east terminus of Odessa Road in Sunnyside - Robert Marsili, Director of Public Works Proposed Consent: Contract Amendment for the College Park Woods Clubhouse project - Robert Marsili, Director of Public Works TUESDAY, NOVEMBER 2, 2021 WORKSESSION Report and presentation from the Restorative Justice Steering Committee and discussion of next steps – David Thornton, Racial Equity Coordinator (40) 09-21-21: Discussion of on-street parking access for townhouse owners and tenants in the 4700 block of Cherokee Street and review of traffic flow issues and solutions – Jim Miller, Parking Enforcement Manager (20) Discussion of “No Mow Month” request by the Bee City USA Committee – Brenda Alexander, Assistant Director of Public Works (15) 024 10/15/2021 S:\CityClerk\2021\2021 FUTURE AGENDAS\101321FA.doc Discussion of a Participatory Budgeting process – Gary Fields, Director of Finance (20) Discussion of rules and regulations for City parks and playgrounds - Robert Marsili, Director of Public Works and Brenda Alexander, Assistant Director of Public Works (20) 2:15 TUESDAY, NOVEMBER 9, 2021 REGULAR MEETING Proclamation: Good Neighbor Day 10th anniversary (UMD request) Proclamation: Municipal Government Works month Proclamation: Small Business Saturday TUESDAY, NOVEMBER 16, 2021: RM and/or WS as needed 06-08-21: Update the list of City undeeded properties and review of the current policy – Steve Halpern, City Engineer and Suellen Ferguson, City Attorney TUESDAY, DECEMBER 7, 2021 WORKSESSION Review of proposed 2022 Mayor and Council meeting schedule – Janeen S. Miller, City Clerk Proposed Special Session: Approval of public school education grant awards – Education Advisory Committee Chairperson Carolyn Bernache and Director of Youth, Family and Senior Services Kiaisha Barber TUESDAY, DECEMBER 14, 2021 – INAUGURATION Approval of 2022 Mayor and Council meeting schedule (by incoming M&C) Approval of the appointment of the Mayor Pro Tem (by incoming M&C) ANNUAL ITEMS January, early: Discussion of Homestead Tax Credit Rate (currently at 0%) (must certify by March 25 to change rate) January, after an election: Review and adoption of Council Rules and Procedures January: Review annual reports and workplans from advisory boards IFC/PHA Annual meeting with Council (when is best?) March: Annual Review/Renewal of Insurance Contracts 025 10/15/2021 S:\CityClerk\2021\2021 FUTURE AGENDAS\101321FA.doc March: Annual farmers market debrief March: Annual Economic Development Report April and September: Comments on the M-NCPPC budget June Worksession: Review of applications for advisory board vacancies June Regular Meeting: Annual appointments to advisory boards Early Fall: Annual presentation from SHA on projects in the City (schedule prior to CTP discussion) Fall: Annual police agency presentation MASTER LIST 2021 Quarterly Financial Presentations: January 26, April 27, August 10, October 26. 2021 Quarterly Appointments to advisory boards: January 12, April 13, June 15, October 12 10-01-19: Discussion of signing on to the principles of the Maryland Advocates for Sustainable Transportation – request of Mayor Wojahn Discussion of additional roadway connectivity between City neighborhoods - AND – Find options to reduce traffic on our major roadways (include Complete Streets) (40) Terry Schum, Director of Planning; Steve Halpern, City Engineer; Robert Marsili, Director of Public Works 02-04-20: Follow up discussion on certain events held in the City (Veterans and Memorial Day events, MLK Tribute and Blues Festival) Review of proposal for a pilot program for a rebate to homeowners for installation of residential security camera systems - Bob Ryan, Director of Public Services (20) Discussion of goals and purpose for City Events, and criteria for evaluating City Events (30) 09-01-20: Discussion of a commemorative bench program – request of Councilmember Kabir 09-15-20: Tax credits to homeowners for purchase of flood insurance – Councilmember Rigg 12-01-20: Discussion on establishment of a Human Relations Commission – Councilmember Mitchell 12-01-20: Discussion on holding a City-wide business roundtable – Councilmember Mitchell 026 10/15/2021 S:\CityClerk\2021\2021 FUTURE AGENDAS\101321FA.doc Follow-up discussion on a City Youth Advisory Committee – Kiaisha Barber, Director of Youth, Family and Senior Services (30) Presentation on Accela land use CRM software 05-18-21: Consideration of a proposal for parking prohibitions at 4500 Beechwood Road – Bob Ryan, Director of Public Services 07-28-21: Discussion of a Lakeland Revitalization Plan 08-04-21: Discussion of decennial redistricting (1st Worksession in February 2022) 08-10-21: Ordinance 21-O-09, Tree Canopy Protection Consideration of the VeoRide Contract – Terry Schum, Director of Planning INFORMATION REPORT: Report on Right-Of-Way at Edgewood Road at intersection with US 1 – Terry Schum and Steve Halpern 027 10/15/2021 S:\CityClerk\2021\2021 FUTURE AGENDAS\101321FA.doc  City of College Park Annual Proclamation List Approved 08/10/2021 21-R-15 2021 Dates January Martin Luther King, Jr. February Black History Month February Women’s Heart Health Month March Women’s History Month April Arbor Day April Children’s Mental Health Week May Kids To Parks Day May Bike To Work Day May Volunteer Appreciation Month (the date may shift to coincide with the City’s annual appreciation event) June Immigrant Heritage Month June Juneteenth June LGBTQ Pride Month June Pollinator Week (for 3rd full week in June) June Chesapeake Bay Awareness Week September 14 Suicide Prevention Month September 14 Hispanic Heritage Month (Sept. 15 through Oct. 15) September 28 Mayor’s Monarch Pledge proclamation (end of September for the 1st Saturday in October) October 12 Indigenous Peoples’ Day October Business of the Year recipient November 9 Municipal Government Works Month (MML Banner City requirement) November 9 Small Business Saturday 028 10/15/2021 S:\CityClerk\2021\2021 FUTURE AGENDAS\101321FA.doc Information Report 029  CITY OF COLLEGE PARK, MARYLAND INFORMATION REPORT Prepared By: Janeen S. Miller Agenda Date: 10/19/2021 City Clerk Originating Department: City Clerk’s Office Subject: Status Report on the rental of the Old Parish House Strategic Plan Objective: N/A The Old Parish House has reopened for use by the College Park Arts Exchange and their various subgroups, and for the church that has been our long-time Sunday morning tenant. Since they are regular users, these groups gain access to the building by using the keypad that is on the door and we do not require a City staff person to be there before, during or after their event. Private use of the Old Parish House (whether a paid rental or a free use under the Council’s approved guidelines) requires a “caretaker” to meet the user at the time of the event, walk through the space to verify the condition of the building before their use, explain the rules, then show up again at the end of the event to assess the condition of the space and secure the building. At the present time, we do not have anyone to serve in this role. In addition, COVID rules require that we clean the building in between events. On weekends we do not have staff available for this function. As a result, at this time we have not resumed our private rental program. We will consider requests for use by City residents on a case-by-case basis and will accommodate them if we are able. However, we are not considering any requests from non-City residents. Once we are past the pandemic, we will reevaluate our rental program and make new recommendations to the Mayor and Council about the public use of all City facilities. Council Options: N/A – This is for informational purposes. Attachments: None 030