Recreation Board

City of College Park Recreation Board Meeting April 1, 2019 6:00 p.m. College Park Community Center (CPCC) 5051 Pierce Avenue Final Minutes Members Present Absent 1. Sarah Araghi (Jazs) X Via phone @ 6:27 p.m. 2. Santosh Chelliah X 3. Janice Bernache-Crocker X 4. Jane Hopkins X 5. Aiina De Triana X 6. Bettina McCloud X 7. Judith Oarr X 8. Barbara Pianowski X 9. Christina Toy X 10. Darlene White X Also Present: City Staff: Robert Ryan, Public Services Director Sharon Fletcher, Executive Assistant, Public Services Department Joi Woods, Recording Secretary PG Parks: Eric Smith, Regional Director Kathleen Reardon, Assistant Facility Director I. Call to Order Meeting was called to order at 6:23 p.m. II. Review and Approval of Agenda Mrs. Oarr suggested to amend the agenda to delay discussion of items that require votes as quorum was not met. III. Welcome New Member: Aiina De Triana Item postponed IV. Review and Approval of March 4, 2019 Minutes Quorum was not met; discussion was postponed V. Recreation Facility Use Requests a. Thyssen-Krupp – 05/03/2019 b. Maryland Elite/Rodriguez 3/25 thru 5/27 Sun., Mon., Wed., Fri., (may conflict with other approved users)  c. CPB&G Club Baseball – through 07/14, Sundays noon until 2:00 p.m. Quorum was not met; discussion was postponed VII. Citywide Events Reports and Planning: a. Brunch with the Bunny – 04/06/19 The board reviewed and discussed: • Menu items, cost comparisons, & shopping lists -Purchasing and preparing food items -Hot dogs from Costco -Coffee Carafes from Dunkin Doughnuts -Ms. Fletcher will pre-pay and arrange a scheduled pick up -Substituting sodas for bottled water for children • Event schedule for posting -Mrs. Bernache-Crocker will prepare the sign b. Parent’s Night Out – 05/10/2019 • Participating Restaurant – College Park Grill • Promotional flier – develop stronger language • Begin planning next event c. Fourth of July Band Selection – 07/04/2019 • The Nightlife Band is confirmed • Fireworks contract executed d. Blues Festival - 11/09/2019 • Venue confirmed • DCBS Agreement in review • Banners submitted for date change Quorum was not met; discussion for items b-d was postponed VII. Ethics Review Mr. Ryan provided board members with a copy of a memorandum dated 8.12.16 from the City Clerk regarding Rules and Procedures pertaining to Council-Appointed Boards. • Attachment 3 is under review to provide more clarity on how the rules and procedures apply to events similar to Parents Night Out. • The board discussed planning considerations to partner with vendors for future events for prior approval by Mayor & Council. VIII. Next Meeting: Monday, May 6, 2019 IX. Adjournment The meeting adjourned at 7:16 pm.