Veterans Memorial Committee

Approved: 011415 M&C Nagro Gardiner Minutes Veterans Memorial Improvement Committee Wednesday, October 22, 2014 Council Chambers, City Hall 7:30 p.m. Members Present Absent Deloris Cass ______ __X___ Joseph Ruth __X___ ______ Leonard Smith ______ __X___ Rita Zito __X___ ______ Tom Davis __X___ ______ (Chaired the Cable Com Mtg. Arrived at 7:45 p.m.) Doris Davis __X___ ______ Mary Cook __X___ ______ (left at 8:03 p.m.) Arthur Eton __X___ ______ Also Present: Bob Stumpff, Public Works Director; Julie Beavers, Recording Secretary The meeting was called to order at 7:31 p.m. 1. Review and Approval of the September 24, 2014 minutes Ms. Cook motioned to approve the minutes as submitted. Ms. Zito seconded the motion. All were in favor. The motion passed 5-0-0 2. Discussion and final planning for the Veterans Day Program  Speaker – Mary Ms. Cook informed the Committee about Lieutenant Colonel Vollmer who will be the speaker for the Veterans Day event. Lt. Col Vollmer has an extensive resume but would like to speak about two groups that he works with- the veteran at Walter Reed Combat Soldiers Recovery Fund and author and founder of Jobenomics which can create jobs for 20 million people in the next few years. Mrs. Davis also spoke with him. Mr. Ruth has a back up speech just in case.  Music – Mary Six Degrees Singers, an A Cappela group from the UMD will perform. In lieu of payment the group will be invited to the luncheon. Mr. Eaton asked if they will sing the patriotic songs.  o Taps – Melissa Ms. Sites will perform Taps.  Gifts – Rita Ms. Zito stated red and white tulip bulbs will be the gift this year. The bulbs will be wrapped in red and blue napkins and tied with white ribbon. There will be enough gifts for each veteran.  Plantings – Rita The plantings at the memorial will be Saturday the 25th. The Boy Scouts will do the planting. There will be six (6) Boy Scouts that can help at the Veteran’s Day event. The Scouts should arrive by 10:00 a.m. Lisa Ealley is the point of contact for the Girl Scouts and she will contact the Holy Redeemer leaders. They will be unable to help at this time but hopefully they will be able to help on Memorial Day.  Luncheon – Tom o Location Change Mr. Ruth motioned to use Davis Hall as the location for the Luncheon. Mr. Eaton seconded the motion. All were in favor. The motion passed 6-0-0 o Menu Ms. Davis will contact City Clerk, Janeen Miller, about caterers the city uses for events. Mr. Stumpff will speak with Recycling Coordinator, Loree O’Hagan, about the caterers that Public Works has used in the past. o Cost Mr. Ruth amended the original luncheon meal budget motion from $350.00 up to $500.00. Ms. Cook seconded the motion. All were in favor. The motion passed 6-0-0  Photography – Arthur Mr. Eton will bring his camera and was reminded to give a CD of the pictures from the Memorial Day event to the City Clerk.  Public Works – Bob Mr. Stumpff reported that Public Works is all set.  Signs and Advertising 2 10222014 Approved Minutes  There are about ten (10) signs. Mr. Stumpff will confirm the number of signs and then Ms. Cook will divide them to the Committee members. Signs will go up a week before the event. 3. Old Business  Participation in University of Maryland Veterans program – Doris The UMD event will begin at 12:30 p.m. and asked if the VMIC will consider changing our time to earlier to accommodate those who want to attend both services. Ms. Zito volunteered to be a representative from the Committee. Ms. Davis will contact Mayor Fellows to let them know that he could go as well. 4. New Business  Poem Recitation – Doris Ivy Christoffers read a poem to Ms. Davis and asked if she could read it at the service. Mr. Ruth will read his eight (8) line poem that he wrote regarding the Wall before he does the Benediction. Mr. Eton’s wife, Betty Colononos, will be the sign language interpreter. 5. Next Meeting Date The next meeting will be January 14, 2015 6. Adjournment Mr. Davis motioned to adjourn. Mr. Ruth seconded the motion. All were in favor. The motion passed. 6-0-0 The meeting adjourned at 8:06 p.m. Minutes prepared by: Julie Beavers, Contract Secretary 3 10222014 Approved Minutes