City Council

City Council Meeting Minutes ___________________________________________________________________________________________ THURSDAY, OCTOBER 17, 2013 CITY HALL COUNCIL CHAMBERS CITY OF COLUMBIA CITY, COLUMBIA COUNTY, OREGON AGENDA ITEM 1 CALL TO ORDER/ROLL CALL: CONVENED: Mayor Young called the regular meeting to order at 6:00 p.m. Mayor Young delivered the invocation and led the flag salute. COUNCIL MEMBERS PRESENT: Mayor Cheryl A. Young Councilor Shannon Fitzgibbons Councilor Sally Ann Marson COUNCIL MEMBERS ABSENT: Councilor Josh Fromm Councilor Casey Wheeler ALSO PRESENT: Micah Rogers, Public Works Superintendent Michael McGlothlin, Chief of Police Leahnette Rivers, City Administrator/Recorder ATTORNEY PRESENT: None A quorum was present and due notice had been published. AGENDA ITEM 2 PUBLIC HEARINGS: 2.1 Public Hearing: To receive public input concerning a proposal to vacate “I” Street between Fifth Street and the Fifth Place Alley. That portion of “I” Street is generally described as lying between Lot 6 of Block 72 and Lot 1 of Block 73, Columbia City. Public Hearing opened. No input was heard during the public hearing. Public Hearing closed. Council reviewed some e-mail correspondence dated October 11, 2013, from the applicant’s attorney, Mark Gordon, requesting additional time to have some survey work completed. Leahnette recommended the hearing be continued to 6:00 p.m. on November 21, 2013. MOVED (MARSON), SECONDED (FITZGIBBONS) AND CARRIED UNANIMOUSLY TO CONTINUE THE HEARING TO 6:00 PM ON NOVEMBER 21, 2013. 2 - Regular City Council Meeting October 17, 2013 AGENDA ITEM 3 CITIZEN INPUT: Mike Simpson of Columbia City spoke in support of the Resolution supporting the proposed Columbia County Jail Levy Ballot Measure 5-234 with the caveat that what we are doing is a temporary fix, and encouraging the City Council to send a Resolution in support of a permanent solution to the problem to the County Commissioners. Joe Turner of Columbia City said there is a $1,300,000 problem with the County’s proposed budget for the jail, and it doesn’t look good. He said they are receiving just $0.60 reimbursement for each $1.00 spent for the federal prisoner beds. AGENDA ITEM 4 COUNCIL REPORTS: 4.1 Parks Committee: Chair Fitzgibbons said Harvard Park is looking really good. Leahnette explained that she recently had the playground refurbished using risk mitigation incentive funds from the City’s insurance carrier, CIS. She said the Columbia County Community Corrections Crew was hired to do the work, and the fall zone around the play equipment was raked and expanded, new chips were added, the equipment was power washed and repainted, and new bark dust was added to the site. 4.2 Water and Sewer Committee: Co-Chair Marson said the water meter replacement project is underway. Micah said by the end of this week, approximately 450 new meters will be installed, and the remaining 50 will be installed next week to complete the project. 4.3 Street Committee: No report. 4.4 Audit Committee: No report. 4.5 Hazard Mitigation Planning Group: Mayor Young said the Emergency Preparedness Fair was held last Saturday, and it appeared to be well attended and very informative. Chief McGlothlin said the Hazard Mitigation Planning Group and all of the partners (Dyno Nobel, Public Health, 9-1-1 Communications, American Red Cross, Community Emergency Response Team, Columbia River Fire & Rescue, and Columbia Amateur Radio Association) did a really good job of putting the event together. Chief McGlothlin said the Hazard Mitigation Planning Group will do an after-action report and identify improvements that can be made for the next event. Councilor Marson said she heard very positive feedback from those that attended the event. Leahnette said attendees appeared to enjoy the event very much, and the Hazard Mitigation Planning Group is looking forward to making it an annual event. 4.6 Other Reports: Councilor Marson said she recently attended a Transportation Conference on behalf of CC Rider in Bend, and it was one of the best conferences she has ever attended. AGENDA ITEM 5 CONSENT AGENDA: 5.1 Financial Reports for the month ending September 30, 2013. 5.2 Minutes of the Regular City Council Meeting of September 19, 2013. 5.3 Minutes of the Regular City Council Meeting of October 3, 2013. 5.4 Investment and Cash Balance Summary for the quarter ending September 30, 2013. 5.5 Activities report for the month of September, 2013 from the Chief of Police. 5.6 Activities report for the month of September, 2013 from the Public Works Superintendent. 5.7 Activities report from the City Administrator/Recorder. MOVED (MARSON), SECONDED (FITZGIBBONS) AND CARRIED UNANIMOUSLY TO APPROVE THE CONSENT AGENDA. 3 - Regular City Council Meeting October 17, 2013 AGENDA ITEM 6 UNFINISHED BUSINESS: None. AGENDA ITEM 7 NEW BUSINESS: 7.1 Council Bill No. 13-698; Resolution No. 13-1101-R: A Resolution adopting an amendment to the Fleet Management Program for the City of Columbia City, Oregon, as adopted by Resolution No. 08-916-R. MOVED (MARSON), SECONDED (FITZGIBBONS) AND CARRIED UNANIMOUSLY TO APPROVE COUNCIL BILL NO. 13-698. 7.2 Council Bill No. 13-699; Resolution No. 13-1102-R: A Resolution in support of the proposed Columbia County Jail Levy Ballot Measure 5-234. MOVED (MARSON), SECONDED (FITZGIBBONS) AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 13-699. AGENDA ITEM 8 OTHER BUSINESS: Public Works Report: Micah said he recently attended a Readiness Training Identification and Preparedness Planning Course in St. Helens with Leahnette. He said the class was very informative and should serve to be helpful to us and the County as a whole when it comes to emergency preparedness and emergency response coordination. Leahnette agreed, saying she thought the training was excellent. Community Hall Rental Request: The Council reviewed an October 12, 2013 Community Hall rental fee reimbursement request from Pastor Dan Sheffield of the Columbia River Baptist Church. Leahnette explained that on October 11, 2013, the Church cancelled their hourly rentals remaining through the month of October (a total of 22.5 hours) because they received and accepted an offer to use the Four-Square Church building. MOVED (MARSON), SECONDED (FITZGIBBONS) AND CARRIED UNANIMOUSLY TO APPROVE THE REIMBURSEMENT OF THE COLUMBIA RIVER BAPTIST CHURCH RENTAL FEES REMAINING THROUGH THE END OF OCTOBER WITH THE EXCEPTION OF THE OCTOBER 13, 2013 RENTAL FEES, WHICH SHALL BE FORFEITED. AGENDA ITEM 9 ADJOURNMENT: There being no further business to come before the Council, the meeting adjourned at 6:18 p.m. APPROVED: _______________________________________ Cheryl A. Young Mayor ATTEST: ___________________________________ Leahnette Rivers City Administrator/Recorder